Greetings Joke,

I do not intend to be on the pitch in Mumbai; thus I withdraw from any travel funding considerations.

Best Regards,

//Stephen

From: Joke Braeken via Ccnso-council <ccnso-council@icann.org>
Sent: Wednesday, October 01, 2025 12:57 PM
To: ccnso-council <ccnso-council@icann.org>
Subject: [ccnso-council] please confirm: travel support for ICANN85, Mumbai

Dear Councilors,

I have contacted you regarding the ccNSO travel support for the ICANN85, held 7-12 March 2026 in Mumbai, India. To determine the distribution of the ccNSO slots, your action is required by 18 October 2025 (23:59 UTC). 

Instructions and background information are included below.

Thank you.

Best, Joke

= = =

INSTRUCTIONS | Each region has three (3) Councillors, but only one (1) fully funded slot is available per region.  Please coordinate with the other two Councillors from your region to agree on how this slot will be allocated. NomCom-appointed Councillors each have a slot at their disposal Submit responses to: ccnsosecretariat@icann.org by 18 October 2025 (23:59 UTC). 

Please answer the two questions below:

Q1. Which Councillor(s) from your region will receive funding?

Q2. What type of funding will be provided? Choose one option below:

Option 1: Full funding – airfare, accommodation, and per diem

Option 2: Partial funding – airfare only (no accommodation, no per diem)

Option 3: Partial funding – accommodation and per diem only (no airfare)

Notes:

If one Councillor receives full funding, submit only 1 name. If the funding is split, submit 2 names and clearly indicate which Councillor receives Option 2 and which receives Option 3.

WHAT IS INCLUDED |  ccNSO travel funding covers an economy class return ticket to the traveldestination, the hotel costs for the time of the meeting and a per diem. (Either full or partial funding). 

BACKGROUND | The ccNSO has 17 full travel slots for ICANN85, of which 8 are allocated to the Council. According to the applicable guideline (section 5.1): Three (3) travel slots are reserved for the NomCom-appointed ccNSO Councillors. At least one (1) Councillor from each ICANN geographic region is eligible for travel support.

Within each geographic region, the Councillors decide among themselves who will receive funding and notify the secretariat. If all three Councillors from a region decline the travel funding, the unused slot is returned to the general pool and reallocated to the broader ccTLD community. Similarly, if any NomCom-appointed Councillor declines their funding, the corresponding slot also goes back into the “Broader ccTLD community” category.

The remaining 9 full travel slots are allocated directly to the “Broader ccTLD community” category. Members of the ccTLD community, including Councillors not funded through the above mechanisms, can apply for these travel slots by completing an application form available on the ccNSO website. Detailed instructions will be shared via ccNSO mailing lists and published on the website.

The ccNSO Travel Fund Committee will meet shortly after closure of the application window.  The committee will need to evaluate all applications received via the online form - excluding the 5+3 Council slots - and make an informed decision on the distribution of the slots.  The ccNSO Secretariat will submit the ccNSO travel fund database to ICANN Travel support by the deadline stipulated by ICANN org. All applicants will be informed about the outcome of the deliberations, and the list of ccNSO funded travelers will be posted on the ccNSO website. Go to https://ccnso.icann.org/en/about/funded-travel

The applicable ccNSO Guideline can be found here:

https://ccnso.icann.org/en/about/guidelines-travel-support-19sep24-en.pdf

ICANN TRAVEL SUPPORT | Consult the ICANN Community Travel Support Guidelines here:

https://www.icann.org/en/system/files/files/community-travel-support-guidelines-01jul20-en.pdf

ICANN might require funded Travelers to sign an acknowledgement and waiver, built in the meeting registration for anyone that is registering for in-person participation. Instructions on how to book travelwill be provided by ICANN Travel Support to funded travelers who are confirmed and eligible. 

TRAVEL ARRIVAL MEASURES | All travelers have a responsibility to understand the entry and exit requirements of their travel and determine if they can meet those requirements before committing to the travel. Travelers may review specific travel requirements by visiting https://apply.joinsherpa.com/map or their local government international traveler websites. 

ICANN is committed to ensuring inclusive Public Meetings that provides an equal opportunity for all to engage. If funded travelers are not eligible or cannot meet the entry requirements as outlined by the government of the meeting location, ICANN aims to offer an engaging virtual participation experience.