Dear all,

Please find included the updated agenda and draft resolutions

The changes are:

• Item 4.a Included. This is ratification of Chair and vice-chair nomination and election. Procedures
• Agenda item Roles and responsibilties ( originally at the end of the agenda ) has been moved and is now item 8. The consecutive items have been renumbered. This item now also includes procedure to assign roles, in case two or more Councillors subscribe to the same role. Please note that to date hardly anybody has put her or his name forward and filled in the Google doc
• Item 10 ( annual planning), now includes a and b. Item a. will be a presentation, Item b. is proposal to update the Guideline annual workplan and the Triage Committee charter, to reflect possible role of Triage Committee in oversight and management of the work plan.

Kind regards,

Bart

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Agenda & Draft Resolutions

ccNSO Council Meeting 171

March 25 (ICANN70) 17:30-19:00 UTC

1. Welcome and roll call

2. Minutes & Action Items
   1. The Minutes of Meeting 170 have been circulated on 19 March 2021.
   2. Action items and To-do’s, if any

170-01:

The Council requests its chair to send the letter as soon as feasible to the Chair of the OEC

 Completed

170-02:

Chair of the ccNSO is requested to inform of the approval of the proposed change of the IANA Naming Function Contract to the Chairs of the IFRT and relevant ICANN staff accordingly, seven (7) days after this resolution is published. The secretariat is requested to publish this resolution as soon as possible and inform the community accordingly.

Completed

170-03
The secretariat is requested to organize a webinar to introduce the OISC to the broader community and to solicit interest to actively participate.  Launch call for volunteers

Completed

170-04

The Chair of the Council is requested to inform of the ccNSO statement procedure regarding the Amendment of Article 10 of the ICANN Bylaws to relevant ICANN staff (seven (7) days after publication of publication of this decision and sent the response as adopted accordingly o ICANN staff.

Completed

170-05

ccNSO Council requests the secretariat to update the Bylaw change repository accordingly as item that needs to be discussed as suggested.

Completed (for reference included in background material)

170-06

Chair is requested to inform the GRC of the need to update various Guidelines and the internal procedures to align the Guidelines and internal procedures with the proposed changes to Article 10 and Annex B of the ICANN Bylaws by the time they become effective. 

Completed

170-07

In response to the email from Keith Drazek and DNS abuse activities, provide/create information for the community and possible formation of an informal discussion group.

Completed

3. Intermeeting Decisions (since 17 February 2021) 

• Appointment Members OISC

4. ccNSO Chair election and Vice-Chairs Election

a. Ratification of Chair and Vice-Chair Election procedure

Draft Resolution

Background

Taking into account that the Council meeting during ICANN70 will again be a virtual meeting and also taking into account that the ccNSO Council is required to elect the Chair and Vice-Chair(s) at the first ICANN meeting of the calendar year 2021, and in accordance with section 8.2 of the Guideline: ccNSO Council Election Procedure 2018, the Chair proposed on 17 March 2021:

- To send out the call for Nominations to fill the positions of Council chair and the two Vice-Chairs (2 seats) on Friday, 19 March 2021 (00:01 UTC) and to close the call on Tuesday, 23 March 2020 at 12.00 (noon) UTC. 

- That the candidates can accept their nominations during the nomination period up and until Tuesday, 23 March 2021, 16:00 UTC

- To conduct the election itself on 25 March 2021. Depending on the number of candidates per vacancy there will be either a vote during the ccNSO Council call or a confidential email vote.

The nomination and election procedure are detailed in the Chair’s 17 March 2021 proposal. 

Decision

Up and to the extent necessary and for avoidance of doubt, the ccNSO Council ratifies the 2021 Chair and Vice-Chair nomination and election procedures and requests secretariat to publish the resolution together with the details of the procedures.

2. Election of ccNSO Chair

Draft Resolution

Background

In accordance with the agreed procedure and during the agreed upon nomination period from Friday, 19 March 2021 (00:01 UTC) until Tuesday, 23 March 2020 at 12.00 (noon) UTC, Alejandra Reynoso Barral (.gt, LAC region), was the only candidate nominated and seconded for the position of Chair of the ccNSO. Alejandra accepted her nomination.

Decision

The ccNSO Council selects and appoints Alejandra Reynoso Barral (.gt, LAC region) as Chair of the ccNSO for a one (1) year term starting at the end of ICANN70 and ending at the end of ICANN73.

3. Election of ccNSO Vice-Chairs

Draft Resolution

Background

In accordance with the agreed procedure and during the agreed upon nomination period from Friday, 19 March 2021 (00:01 UTC) until Tuesday, 23 March 2020 at 12.00 (noon) UTC, Jordan Carter (.nz, AP region), and Pablo Rodriguez (.pr, NA Region) were the only candidates nominated and seconded for the position of Vice-Chairs of the ccNSO and both Jordan and Pablo accepted their nomination. Alejandra, Jordan and Pablo are from different ICANN Geographic Regions

Decision

The ccNSO Council selects and appoints Jordan Carter (.nz, AP region) and Pablo Rodriguez (.pr, NA region) as Vice-Chairs of the ccNSO for a one (1) year term starting at the end of ICANN70 and ending at the end of ICANN73.

5. Adoption Guideline: ccNSO appointments to specific groups

Draft Resolution

Background

The Guideline Review Committee (GRC) has drafted a generic procedure to enable the ccNSO Council to nominate and select persons to new, non-ccNSO related WGs, Committees or other groups. In addition, the GRC proposed to combine and consolidate already existing Guidelines to  nominate and select person(s) to groups in one (1) Guideline. This consolidated Guideline: ccNSO appointment to specific groups would after adoption replace the following Guidelines: cross-community WG, Liaisons to other SO/ACs, Nominating Committee, Appointment CSC, RZERC, IFRT, and Specific Reviews. The proposed Guideline was discussed by Council and were circulated for community feed-back and input.

Decision

The ccNSO Council adopts the Guideline: ccNSO Appointments to Specific Groups. The Council requests the secretariat to publish the Guideline and archive the Guidelines listed in the background section. The adopted Guideline becomes effective seven (7) days after publication.

6. Adoption Chair and Vice-Chair Nomination and selection procedures ccNSO Working Group or Committee

For Decision

Draft Resolution

Background

The Guideline Review Committee has drafted procedures for nominating and selecting a Chair and/or Vice-Chair of a ccNSO working group or committee. These procedures are intended to be annexed to the existing Guideline: ccNSO Working Group and ccNSO Collaboration Group. As required the GRC consulted Council and membership. These procedures were also recommended by the ccNSO Independent Reviewer.

Decision

The ccNSO Council adopts the procedures for nomination and selecting a Chair and/or Vice-Chair of a ccNSO Working Group and ccNSO Collaboration Group. The Council requests the secretariat to publish the Procedures as update to the relevant Guidelines, and update the ccNSO Review Implementation Dashboard. The procedures become effective seven (7) days after publication of this decision.

7. Appointment Alireza Saleh ccNSO liaison to GNSO IDN policy development efforts

For Decision

Draft Resolution

Decision

At the nomination of the Chair and Vice-chair of the IDN ccPDP4 IDN WG, the ccNSO Council appoints Alireza Saleh (.ir) as liaison to the GNSO Policy efforts. The ccNSO Council requests the secretariat to inform the GNSO, the ccPDP4 IDN WG and Alireza accordingly and publish this decision as soon as feasible. 

8. Adoption Roles and Responsibilities

For discussion and decision

Introduction

The overview of roles and responsibilities was circulated to Council on 18 March 2021. To date (24 March 2021) not all positions have been filled. Adoption of the roles and responsibilities overview is deferred until the next Council meeting, 22 April 2021. To ensure that - in case of competing sign-ups – a procedure will be in place, Council agreed during the ICANN70 Council preparatory call to ratify the procedures as discussed.

Draft Resolution

Decision

The ccNSO Council ratifies the following procedure to assign roles and responsibilities of Councillors in case of competing sign-ups:

- All Councillors are requested to sign-up for a role they intend to take on by Friday 9 April 2021.

- If two or more Councillors put their name forward for one and the same role to be filled, the following procedure will be followed:

• The Councillors are expected to try to resolve the matter among themselves before the upcoming April Council call.
• If two or more Councilors still put their name forward for one and the same position/role, then all Councillors will select their preferred candidate, by a confidential email vote.
• Each and every Councillor, including the candidates, will be asked by Joke Braeken, the appointed staff person, to send an email to, and include the name of the preferred candidate for the specific position.
• Once the email is received the appointed staff person shall send a reply including a ballot number, and acknowledgement of receipt.
• The most preferred candidate will be appointed. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off expression of preference round with respect to these candidates. The appointed staff person will provide an overview of the votes cast and the order of preference.

9. Review Governance session and Call for volunteers GRC sub-working Group amendment of 2004 Rules ccNSO

a. Review of the members session

Discussion

b. Establishing sub-group GRC and Call for volunteers

For decision

Draft Resolution

Decision

The ccNSO Council requests the Guideline Review Committee (GRC) to create a sub-working group that will focus specifically on detailing the structure, relation and topics of the future members Rules and Operational Procedures. The sub-group is requested to present a first draft of the updated new Members Rules to the ccNSO membership by ICANN71. The GRC is further requested to appoint a liaison to the ccNSO Council to inform the Council on progress.

The ccNSO Council requests the secretariat together with the chair of the GRC to launch a call for participation of the sub-group as soon as feasible. To ensure timely participation and start of this effort, the volunteers may participate in the proceedings of the sub-group of the GRC on equal footing as the members, without going through the formal Council appointment procedure. As soon as the sub-group is closed, participation in the sub-group ends.

10. Initial Discussion “annual” work plan
    1. Overview current activities

2. Update Guideline: ccNSO Work Plan, Expand role Triage committee to oversee management of the annual and monthly workplan.

For decision

Draft Resolution

Background

The ccNSO Council Triage committee is currently focused on quickly reviewing incoming requests for input and suggesting to the Council a response to these incoming requests. In preparing its advise to Council, the Triage Committee uses a Prioritization Model (https://ccnso.icann.org/sites/default/files/field-attached/graphical-representation-triage-process-12mar20-en.pdf). 

Further, work items identified by the Triage Committee should be included in the annual work plan. However, to date this link is not clearly defined.

In addition, the prescribed headings of the annual workplan do not reflect the current view of the main work areas, as agreed by Council in June 2020:

“The ccNSO provides a global platform for country code Top Level Domain (ccTLD) Managers to:

• Undertake policy and policy related work,

• Nurture technical cooperation and skill building, share practices and discuss topics of mutual interest and concern,

• Engage with and be informed about other stakeholders in the ICANN environment on topics of mutual interest.

In addition, the ccNSO is one (1) of the three (3) ICANN SOs and (1) of (5) DPs and is required to carry out related responsibilities required and mandated by the Bylaws.”

Finally, the prioritization model used by the Triage Committee and the one included in the Guideline, may not be the most optimal nor may provide coherent results.

Decision

Taking into account the increased value of planning and a coherent method for setting priorities, the ccNSO Council requests the current Triage Committee and secretariat, to propose to the ccNSO Council by its May 2021 meeting a roadmap to integrate the work of the Triage Committee and management of the annual and monthly workplan.

11. ccPDP 3
    1. Part 1 Retirement – Update

Informational: no further updates since the February Council meeting. Public comment is still open, and no comments received to date.

2. Part 2 Review Mechanism –Update

Informational

12. IDN ccPDP4: Update

Informational

13. Update ECA & CSC
    1. ECA (Informational)
    2. CSC (Informational)

14. Update Chair, Vice-Chairs, Councillors, ROs and Secretariat

15. Update WGs
    1. SOPC
    2. IGLC: taken from the meeting
    3. Tech Day

16. Update liaisons
    1. Update ALAC Liaison (written update to follow)
    2. Update GNSO Liaison (written update to follow)

17. Meetings: Next Council Meetings:

• April 22 – 12:00 UTC
• May 20 – 18.00 UTC

· May 20 – 18:00 UAOB

18. AOB

19. Thank you and welcome

20. Closure