Hello everyone,

Please find included below the high-level notes from today’s ccNSO Council meeting.

recording and transcript will be posted on the public wiki: https://community.icann.org/x/MQn_BQ

Best regards.

Joke

NOTES ccNSO Council Meeting

19 September 2019 |18.00 UTC

1. Welcome and roll call

Welcome by Katrina. We are quorate. Apologies from: Margarita Valdes, Leonid Todorov, Miguel Ignacio Estrada, Giovanni Seppia, Philippe Fouquart, Nick Wenban-Smith.

2. Minutes & Action Items

Minutes have been approved. Some action items still ongoing

3. Intermeeting decisions (since 22 August 2018)

· Submission Council Statement Draft report 2^nd ccNSO Review.

· Proposal to appoint Frederico Neves as the ccNSO appointed co-chair of the IFRT.

· Approval of membership application ccNSO of . cg, .bj, .zm, .gl and .vu

· Submission letter to the ICANN Board of Directors on IDN ccTLD policy

· Submission ccNSO Council ATRT 3 survey. Only Katrina provided input.

4. Update “ccNSO membership” following transfer of management of ccTLD

Overview by Joke Braeken. Report was shared with mailing list last Friday.

2 types of verifications:

Match with IANA database (.lc, .vi and .vn still pending. 7 ccTLDs were terminated, 3 of them re-applied.)
General accuracy check. 49 ccTLDs requested changes. See details in annex of the report

Total number of ccNSO members, as of yesterday 18 Sept: 170. (.vu as youngest member)

Look into the 3 pending ccTLDs closer to the start of the elections.

5. Update ccNSO related ICANN Bylaw Change Repository

Katrina reached out to the chairs, to seek support. ALAC supports the change, as included in the report by Segun. At least one more decisional participant sought to support the change. Community Forum scheduled for sunday morning, tentatively.

ALAC and 2 other DP’s to formally acknowledge their agreement, prior to Montreal. In that case the Community Forum can take place remotely, and does not need to take place in Montreal.

Katrina mentioned that according to the bylaws, the community forum is not mandatory. Even if there is sufficient support from a sufficient number of participants, we still should have a community forum? Forum is optional. What is the process to request a Community Forum?

Bylaws: https://www.icann.org/resources/pages/governance/bylaws-en/#annexD

Action item:

we need to prepare a formal notification as the ccNSO (one of the DP’s), that we support.
Send bylaws section to Jordan, where it says that the Community Forum is optional.
Clarify what the process is to request a Community Forum

6. Update CSC membership (members and liaisons) approval process

New member to CSC. Alejandra stepped forward and was selected. Meanwhile a member from the RySG stepped down. They hope to select a candidate by the end of this month. Both Councils need to approve the full slate of the CSC, which includes members and liaisons.

7. Update ccNSO Selection Boards seat 11 & Council Election procedures

Call for nominations: 11 September, 2 October

Candidate statements at ICANN66

Nominated & seconded: Patricio Poblete and Calvin Browne. Elections post due diligence verifications in January

8. Update IANA Function Review

Federico Neves appointed as co-chair.

Objections? None

Abstentions? None

Resolution is passed

9. Emoji SG Final report

Report contains some recommendations. Format of the wild-carding study group. The final report is submitted to ccNSO Council for adoption and support of the recommendations.

Alejandra moved, Pablo seconded. Report approved, no abstentions, no objections

10. IDN ccTLD policy development and related efforts: next steps

Hopefully the Board will respond favourably to the letter that we sent.

Bart is presenting an updated slide deck of the roadmap. Including e.g. the open issues, the preliminary findings of the GAP analysis. What is the Council expected to do next?

Action item for the Board: respond to the letter. Depending on the response, ccPDP will be closed and the discussion on the inclusion of IDNccTLDs in ccNSO can start. By Montreal, the letter from the Board will probably be sent. To be verified with ICANN org. Assuming the council receives a response:
Separate the current proposals in the ccPDP out of the Board report. Request the Board to implement them, and change article 10 accordingly. In parallel, have a discussion with the ccTLDs on the proposed changes to article 10. Depending on the discussions in Montreal
Launch PDP4 at the Montreal meeting. Includes requesting an issue report, appoint an issue manager, and come up with a tentative timeline. Advise is to include that the issue report should be limited to the issues identified in the GAP analysis report. The report should propose on how these issues should be addressed. Call for volunteers, to assist the issue manager in drafting the issue report. A face-to-face meeting is scheduled for Thursday 7 November at ICANN66 (10:30-12:00).

11. ccNSO Organisational Review: Next Steps

Merid.org has submitted its final report. MSSI has prepared some templates. We should look at the recommendations, and make an analysis and implementation plan of those that are in the scope of the ccNSO. The website is for instance not entirely within the scope of the ccNSO.

Members of the Review Working Party are invited to look at the template with the recommendations, and to come up with an assessment and implementation plan, for approval by the ccNSO Council.

Stephen volunteered to take the lead of this topic as part of the Council Workshop in Montreal. Working party will most likely not finish the work by Montreal. Assessment to see what council can do, and see what helps the RWP move forward.

12. PDP 3 Part 1 Retirement – Update

Draft policy is available. The maintenance agency is coming up with a revised version of iso3166 with revised terminology. Face-to-face meeting in Montreal on Sunday.

13. Council Workshop Montreal (ICANN66)

a. Topics for Council Workshop

b. Organizing the workshop

Google doc shared with the council mailing list: https://docs.google.com/document/d/1uFr2vNhzUowueD2kAp_YSrCoyIwy0aoZ/edit 

Councillors are invited to look at the topic, and to suggest ideas on how to organise matters.

14. Regular Agenda Montreal (ICANN66)

a. Council meetings

i. Workshop followed by the Prep meeting

ii. Council meeting

iii. Joint meeting with GNSO Council

iv. Joint meeting with ALAC - in parallel with SOPC workshop. Briefing by Katrina to ALAC on what the ccNSO is, what ccTLDs are. This type of briefing was requested by ALAC.

b. Tech Day & Members meeting

i. Tentative agenda members meeting

ii. Plenary topics

c. WG meetings

d. Joint meeting with the Board

e. Outreach & On-boarding ccTLDs: Introduction to ICANN66 (Webinar 2 or 3 October, TBC)

Alejandra presents the draft block schedule. All plenary sessions have been confirmed. There is a pre-meeting webinar on DNS Abuse. Prep session with session chairs during block 5 on Monday. Might be moved to 08:30 that day, depending on how long Tech Day will be scheduled for.

Alejandra provides an overview of the revised ccNSO Members Meeting agenda.

15. Update ECA, CSC and RZERC

a. ECA (written update provided)

b. CSC (CSC meeting yesterday. PTI reached 98.6% of the metrics. No particular issue. Main discussion: transition from current composition to the next group of members. Elaine Pruise and Byron are leaving as of September 30th). One of the community liaisons, Lars Leeman, will be the temporary acting chair. Until the new members are appointed and approved by both councils. This is an anomaly, but all parties are satisfied with the solution.

This is an internal procedure, and the bylaws are silent on it. How to select chairs and vice-chairs, and the issue of quorum are internal procedures.

c. RZERC [placeholder]

16. Updates chair, vice-chairs and Councillors, Regional Organisations, secretariat.

Pablo recognising the .gt registry as a host for the technical and commercial workshops recently held in LACTLD. Fantastic work they did.

1:1 between Katrina and vice-chairs and Goran. Topics discussed: Update on elections procedures board seat 11, idn ccPDP, DAAR project, flexibility fund.

ATRT3 update by Demi. Each week, the committee has a meeting. Work done on WS2 recommendations. Help from Bernie Turcotte. Response to surveys received. About 90 individual responses. Almost all SO/ACs responded. In the next meeting, they will have the feedback on the second survey. Face-to-face meeting in Singapore, Demi cannot attend. In Montreal there will be a slot on ATRT3 as well. Needs to finish by March next year. Draft report for public comments expected by January.

17. Updates WGs.

a. GRC

b. IGLC (progress to date). Preparing for a panel discussion in Montreal and recently launched a survey

c. SOPC

d. Meeting Programme Committee

e. Auction Proceeds.

18. Update liaisons

a. Update ALAC Liaison (written update)

b. Update GNSO Liaison (written update)

19. Next meetings

· 17 October 2019

· November - ICANN66 in Montreal (2-7 November)

· 19 December 2019

20. AOB

none

21. Closure

Thank you all for joining.

Joke Braeken

ccNSO Policy Advisor

joke.braeken@icann.org

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