Dear all,

Please find included draft agenda  ccNSO Council meeting 204 – 18 April 2024 | noon UTC.

Also included background material item 19 (outcome World Café). Additional Material will be circulated over the next few days.

Kind regards,

Bart

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Draft Agenda

ccNSO Council Meeting 204

18 April 2024, noon UTC

1. Welcome and roll call
   1. Establish whether meeting is Quorate

2. Update Statement of Interest

For information Guideline & Template

Administrative matters

2. Relevant Correspondence
   1. Letter from Tripti Sinha to consider input  Recommendation 7 CCWG- Auction Proceeds report (Letter dated 2 March 2024) to be discussed under item 16.

3. Minutes & Action Items
   1. Minutes Meeting 202: Taken from transcript

2. Action items

●     198-08: Liaison to GAC to follow up regarding virtual joint meeting (Ongoing, pending appointment liaison from GAC)

● 199-07: Council ad-hoc to report on succession planning external roles and responsibilities by ICANN79 (Ongoing, not completed)

● 200-03: IGLC is requested to gather information on what cc’s are doing in respect to WSIS and provide simpler/more targeting messaging to the ccTLDs. (Deferred post ICANN79, after presentation ICANN communication plan WSIS+20)

● 201-03: Staff to monitor how discussion re exclusion of IRP through contractual arrangement or Bylaw change evolves. (Ongoing, staff update)

● 201-05: GRC to review recommendations Board Nomination Process manager as included in Board Seat 12 election report. (Ongoing)

● 202-05: GRC to add anonymity voting and voting process as item to harmonization of Guidelines (Ongoing)

• 203-01: Create ccNSO-RySG mailing list, continue bilateral discussions. (Completed, ccNSO Leadership and Nick, Chris, David M and Fernando España)

• 203-02: Assign and unofficial liaison ccNSO-RrSG (Completed, ccNSO Leadership and Chris, Sean & Wafa)

• 203-03: Regarding Council chair election, the Secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed)

• 203-04: Regarding Council vice chair election, the Secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed)

• 203-05: For future elections, ccNSO Council consider two separate resolutions for vice-chair appointments (To be revisited by February 2025)

• 203-06: Secretariat to publish the roles and responsibilities overview on the website as soon as possible. (Completed)

• 203-07: The secretariat to Inform the WG members and broader community of adoption of both the ccPDP4 proposed  policy and advice to ccTLD Managers (Completed)

• 203-08: The voting process manager to initiate the members vote on the recommended ccPDP4 policy by 17 April 2024. (Completed)

• 203-09: The ccPDP4 issue manager is requested to compile the Members Report and circulate it to the members prior to the start of the members vote. (Completed)

• 203-010: ccNSO Council to implement suggestions from the world café sessions (To start, with mapping)

• 203-011: GRC to experiment and test proposed continuous improvement methods (Completed, GRC informed, included in work plan)

• 203-12: Publish rough notes from OST sessions on ccNSO wiki (Pending)

• 203-13: GAP analysis group to continue its work and report to Council regularly (Ad-hoc group informed, main topic on agenda)

• 203-14: ccNSO Council to draft letter regarding deferral of ATRT4 (Completed)

4. Intermeeting Decisions (since meeting 203, March 2024)
   1. 203-A Appointment Rosalia Morales (.cr) as member IGLC and Barbara Pearse (.nz) member DASC
   2. 2023-B Appointment Yuqing Ying (.cn) member IGLC
   3. 2023-C Confirmation Council  not to participate in PIC/RVC Consultation

5. Intermeeting decisions Triage Committee

The Triage Committee has made no decisions since meeting 202.

Updates

6. Update ECA, IFRT & CSC

7. Update WGs (written updates or taken from the meeting)

1. IGLC
2. GRC
3. SOPC
4. OISC (no meetings pending Review)
5. TLD-OPS
6. DASC
7. Technical WG
8. MPC
9. UAC
10. Registrant capacity ad-hoc group
11. IRP Panel selection
12. CCG WS 2 Implementation
13. New: CIP-CCG
14. Prioritization Framework group

8. Update liaisons (written updates)

1. Update ALAC Liaison
2. Update GNSO Liaison
3. Update UASG Liaison

9. Update ccNSO Website redesign

Informational

10. Update Triage Committee

For Information & Decision

1. Re-Confirmation ccNSO Purpose and Goal Statement
2. Updates portfolio of Activities 2025-2026: what to expect

11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat
    1. 1-on-1 ICANN CEO and ccNSO leadership

12. Progress GAP Analysis: Preparing for Kigali

13. Update and Closure 2nd Councillor 360 feed-back process

Administrative Matters & Decisions

14. Results Members Vote ccPDP4

Informational & Next steps

15. Appointment Members to Committees and Working Groups, if any

16. ccNSO Membership application Internet Society Lebanon (ISOC.LB)  (.lb)

For Approval

Substantive Matters & Decisions

17. Response to letter Tripti Sinha on amendment recommendation 7 ccWG-Auction Proceeds

For discussion

18. Results OISC review

For discussion ann decision

The OISC review team has completed its report, and suggest based on its findings to maintain the OISC, however with a clear and far more limited mandate of activities. As a result the Travel Funding Committee will stay independent from OISC, as well as fellowship selection.

19. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next  7 years

For Information & discussion

20. ccNSO relevant meetings ICANN80 ( 10 – 13 June 2024)
    1. Prep week ICANN80: 28 -30 May 2024
    2. Prep Council meetings
       1. Working session (conference call)?
       2. Prep session
    3. Joint Meetings
       1. Meeting with GAC: need for topics
       2. Virtual meeting GNSO Council - 11 July 2024 13:00 UTC
    4. Special Event: Tuesday 11 June 2024- block 5
    5. Tentative Block Schedule

21. AOB

22. Next Council Meetings

• May 16 – 21:00 UTC (205)
• June 13 @ICANN80 (206) – time TBD
• July 18 – 12:00 UTC (207)
• August 22 (208) – 18.00 UTC (208), may be deferred
• September 19 – 12:00 UTC (209)
• October 17 – 21:00 UTC (210)
• November 14 @ICANN80 – (211) – time TBD
• December 12 – 12:00 UTC (212)
• January 16, '25 - 18:00 UTC (213)
• February 13, '25 - 12:00 UTC (214

23. Adjourn