Background
Transparency requires that, ICANN©ös constituent bodies
operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face
meetings are open to observers, and will be listed as
such.
However, some matters do justify confidentiality and
excluding the public, such as (example list):
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Employment matters
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Discussion on persons
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Contractual matters
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Any proceedings of the Ombudsman
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Consideration of any legal advice that would involve a risk of waiver of
privilege if the meeting were not closed
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Any item where there has been a request to deal with it in confidence and
where that request is granted
Further, it is self-evident that for meetings of Council,
WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people
who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution
1. All face-to – face ccNSO, ccNSO Council or ccNSO
chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with.
If so, that part of the meeting shall only be closed
to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested
to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the
chairs of the ccNSO chartered WG’s of this Council decision.