Dear All,
Please find enclosed the agenda and draft resolutions for Council meeting 186, held on Thursday, 18 August at 21 UTC.
Kindly note that item 17 is a new agenda item, compared to the draft agenda previously circulated on the Council mailing list. (previous item 17 now became item 18). Also, there is an addition to item 11. Background
materials were circulated to Council on Monday, 15 August.
Thank you.
Best regards,
Joke Braeken
Agenda
ccNSO Council Meeting 186
18 August 2022 - 21:00 UTC
Circulated to Council on 9 August 2022
Action Item 185-01:
The Council requests the secretariat to publish the amended charter as soon as possible (after inclusion of date of adoption by Council) and inform the chair of Tech WG accordingly. (Tech WG)
(Completed)
Action Item 185-02:
Secretariat to inform chairs and new members of working group appointments, including chair and vice-chair appointments. (GRC and Tech WG).
(Completed)
Action Item 185-03:
The Secretariat is requested to inform the former manager of .by of termination of membership to ccNSO
(Completed)
Action Item 185-04:
The chair is requested to formally welcome ARN, the ccTLD Manager for .gw, to the ccNSO. (Completed)
Action Item 185-05:
The secretariat is requested to publish an announcement on the ccNSO website, after the letter has been posted in the ccNSO correspondence
section (letter re exclusion of ccTLD policy related matters from ICANN Reconsideration and Independent Review Process)
(Completed)
Action Item 185-06:
Triage Committee to provide priority advice at the September Council meeting
(Ongoing)
Action Item 185-07:
The ccNSO Council requests the secretariat to circulate the updated Internal Rules to the ccNSO Membership and seek feed-back, after consulting the GRC on timing and next steps. The goal is
that the Council is in a position to adopt the amended Rules by its next meeting, and circulate the proposed Rules prior to ICANN75 and call for a membership vote, which should start one week after ICANN75.
(see agenda item 18)
Action Item 185-08:
Secretariat to update and circulate link to Bylaw change repository
(Ongoing)
Action Item 185-09:
ccNSO Chair along with Secretariat, evaluate current ICANN75 block schedule and find a suitable time for MSM session
(Completed)
Action Item 185-10:
Secretariat inform meetings team and Board Op the ccNSO wishes to have a meeting with the full ICANN Board
(Completed)
Action Item 185-11:
Council to begin discussion on topics for session at ICANN75 with Board
(See item 16.b.iii)
Item 5-9 Updates and Q&A
Item 10 - 20 for discussion or decision during the meeting
For Information and Decision
Recurring until review of all charters and terms of reference has been completed. The SOPC has reviewed and updated its Charter, and consulted the ccNSO membership and broader ccTLD community
on the final proposed draft, before having submitted it to the ccNSO Council for adoption. Consultations took place during an ICANN74 SOPC session and via the ccNSO members mailing list in August.
Draft Resolution
Background
The SOPC has reviewed its charter following the ICANN74 session on purpose and scope of activities of the SOPC and proposes an update. As per its revised draft charter, the objective of the
Committee is to provide input on the strategic and operational planning processes and related budgetary processes of ICANN and Public Technical Identifiers (PTI) that are relevant from a ccTLD and/or ccNSO perspective and to coordinate, facilitate, and encourage
the involvement of ccTLD Managers in these processes. In fulfilling its objective, the Committee should focus on topics relevant from a ccTLD and/or ccNSO perspective, as well as those issues that are of high importance to the ICANN community. After evaluation
of the ICANN74 session, the SOPC membership adopted the amended charter. On 5 August, the final proposed version was circulated among the ccNSO membership and broader ccTLD community, for a final review and request for comments. Since no substantial comments
were received by the deadline, the amended charter was submitted for adoption by the ccNSO Council (Document: item 10 meeting 186 Charter SOPC August 2022).
Decision
The ccNSO Council adopts amended Charter of the SOPC as proposed by the Committee (document: item 10 meeting 186 Charter SOPC August 2022). The Council requests the secretariat to publish the amended charter as soons as possible (after inclusion of date
of adoption by Council), and inform the SOPC Chair and Vice Chair accordingly. This resolution becomes effective upon its publication.
For Decision
This is an administrative resolution. When appropriate, appointments by Council will be combined into one single resolution per month.
Draft resolution
Background
Nigel Roberts (.je, .gg) volunteered to contribute to the work of the GRC. Türkan Sarikaya (.tr) wishes to be appointed as a member of the ccPDP3-Review Mechanism Working Group.
Decision
The ccNSO Council appoints Nigel Roberts as member of the ccNSO Guidelines Review Committee (GRC). The secretariat is requested to take all necessary steps to include him as a member of
the GRC, including to inform the group’s leadership team.
The ccNSO Council appoints Türkan Sarikaya as member of the ccPDP3 Review Mechanism Working Group. The secretariat is requested to take all necessary steps to include her as a member of
the ccPDP3-RM WG, including to inform the group’s leadership team.
Informational and for Decision
The ccNSO received a membership application by the ccTLD Manager of Austria (.at), nic.at GmbH
Draft Resolution
The ccNSO Council approves ccNSO membership of nic.at GmbH, the ccTLD Manager of Austria (.at), and welcomes nic.at as member 173 of the
ccNSO. The chair is requested to formally welcome nic.at. This resolution becomes effective upon publication.
Informational
The call for nominations for ICANN Board Seat 11 closed on Friday, 5 August 2022, 23.59 UTC. Patricio Poblete has been nominated, and seconded, in accordance with the applicable rules. Patricio
is the only nominee. He accepted his nomination. Council Chair sent materials to ICANN legal for due diligence verifications to start as soon as possible.
For decision
Background
Draft Resolution
Decision
Seen the limited impact of the Programme for the ccNSO and its members, and in line with related Council decisions from 2020 and 2021, the ccNSO Council decides firstly, not to appoint a
mentor to NextGen@ICANN, and secondly, not to nominate any members to the NextGen@ICANN Selection Committee. The ccNSO Secretariat is requested to inform relevant ICANN staff accordingly.
Informational and for Decision
Background
The Planning Prioritization Framework V2 is now published on the ICANN Finance and Planning Community wiki workspace here:
https://community.icann.org/display/projfinadhocws/Planning+Prioritization+Framework
The pilot concluded in May 2022 on Board-approved Specific Review recommendations. The community participants in the pilot that were appointed from each SO/AC prioritized the list of recommendations.
The proposed Planning Prioritization Framework Version 2 has not changed from Version 1 as published in February 2022.
ICANN’s planning team now requests each SO/AC to appoint one member and one secondary member to the FY24 Planning Prioritization Group, by 25 August. Given that the FY24 Prioritization exercise
follows so soon after the conclusion of the pilot, ICANN org believes that the most effective and efficient manner of proceeding with the FY24 Prioritization exercise is to continue to rely on the same community members who participated in the pilot. Meetings
will be held in September and early October 2022, to permit ICANN org to receive input for the development of the Draft Operating Plan and Budget which is scheduled for public comment by 14 December 2022. The scope of activities to be included in this prioritization
process as a step in the annual planning process, are Board-approved implementation work, such as PDP recommendations, Specific Review recommendations and the implementation of other non-policy and advice work.
Draft Resolution
Decision
The ccNSO appoints Chris Disspain as member, and Irina Danelia as secondary member, to the FY24 Planning Prioritization Group. The ccNSO Secretariat is requested to inform the SOPC and relevant
ICANN staff about Chris and Irina’s appointment by the 25 August deadline.
For decision
Background
The changes of Article 10 and Annex B of the Bylaws have become effective. As a result the recently adopted Rules need to be updated. The GRC presented the proposed changes to the community
at ICANN74. As next step the 2022 Internal Rules need to be adopted by both Council and Membership. The change mechanism is described in section 4.1 of the Rules.
“First, and after consultation of the ccNSO Membership, at least 14 members of the ccNSO Council must vote in favor to adopt the proposed amendment of the Rules.
Following the adoption by the ccNSO Council, the proposed amendments to the Rules must be circulated to all Members and the Members vote shall start no sooner than twenty‐one (21) calendar
days and no later than twenty-eight (28) calendar days after the date the proposed amendments have been circulated to the Members.”
The ccNSO secretariat, after consulting the GRC, circulated the updated Internal Rules to the ccNSO Membership and sought feed-back. Deadline for this was 12 August 2022 (23:59 UTC). Council
is now in a position to adopt the amended Rules, and to call for a membership vote, starting post ICANN75.
Draft Resolution
Decision
The ccNSO Council adopts the proposed amended internal Rules for the ccNSO. The ccNSO Council adopts the timeline as proposed for the ccNSO membership vote, in line with the change mechanism
of the April 2022 Internal Rules. The ccNSO Council requests the Secretariat to publish the timeline and start the procedure accordingly. The ccNSO Council appoints ccNSO Secretariat member Joke Braeken as Voting Process Manager to manage the electronic voting
process on the new set of Rules for the ccNSO, as accepted by the ccNSO Council at this 186th meeting.
Informational
The ccNSO Council recently clarified its position regarding the exclusion of ccTLD policy related matters from ICANN's Reconsideration and Independent Review Processes. Council sent a letter, following
a question from ICANN Legal concerning the proposed ccTLD retirement policy (ccPDP3-RET), aiming to ensure that the Board's consideration process of the proposed retirement policy will be completed.
Informational
Note: all sessions marked with an asterisk will have simultaneous interpretation (EN, FR, ES). The schedule below is tentative, and subject to change.
Proposed topics: updates and reports on progress by DASC, ccPDP3-RM and ccPDP4-IDN
ccNSO Council election webinar 2/2 (Thursday, 8 September | 6 UTC)
Sunday, 18 September | block 3 | 05:15-06:30 UTC
Tuesday, 20 September | block 5 | 08:30-09:30 UTC