Dear all,
Please find included the agenda and draft resolutions following the email from Thursday 8 February.
Kind regards,
Bart
Agenda and resolutions ccNSO Council Meeting
15 February 2018
1) Welcome and Apologies
Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm
2) Minutes and Actions
Minutes 18 January 2018 meeting. Circulated Friday, 9 February 2018.
Action items: to be updated closer to the meeting.
Action Item 137-01:
The ccNSO Council thanks its travel committee for its report, and request the GRC to take the results into account and finalize the draft travel guideline by the next Council meeting for adoption by Council. Completed
Action Item 137-02:
The Council requests the secretariat to inform the SOPC about the re-confirmation and sent out a call for volunteers as soon as possible. Completed
Action Item 137-03:
It is recommended by the ccNSO Council Chair to review the initial slate of candidates, possibly identify candidates and propose them for consideration. According to the Bylaws, the Chairs must agree of final roster but Chairs consult their respective communities for guidance. Ongoing
Action Item 137-04:
Following the discussion, the Chair is requested to propose a resolution for an on-line decision as soon as feasible (participation RDS/WHOIS). Ongoing
Action Item 137-05:
The Councilors to provide comment on-line by 25 January 2018 23.59 UTC.
The Chair to propose final text for on-line adoption by 29 January 2018, 23.59 UTC. And submit the agreed upon Council Statement by 2 February 2018. (op standards specific reviews). Completed
Action Item 137-06:
The secretariat is requested to propose a timeline considering the results of today’s discussion on timing and inform the Council by 2 February 2018 to allow Council to take a decision, if any, by its next meeting. (special election EU). Completed
Action Item 137-07:
Councilors are asked to submit comments regarding NomCom requirement document by 21 January 2018 – after which time, the document will be submitted to the NomCom. Completed
Action Item 137-08:
The ccNSO Council Chair reminded Council to review the FAQ document provided by the GAC. Completed
3) Overview inter-meeting Council decisions
4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names
Update
5) ccNSO Travel Funding
5.1 Progress Guideline: ccNSO travel funding
For discussion
5.2 Number of ccNSO travel slots FY 19 Budget
For discussion
The ccNSO was assigned 17 slots for FY 18, with note that additional slots should be discussed of general community consultation on travel funding ( see: https://www.icann.org/en/system/files/files/report-comments-fy18-budget-02jun17-en.pdf , page 35-37) According to draft budget, and despite leveling of funding the ccNSO is assigned 16 (regular) + 1 (Chair) travel slots. This is same number as FY 18. To date the general community consultation on travel funding has not yet taken place.
Question for Travel Funding Committee: Is the number of slots adequate?
Question: need for comment by ccNSO Council?
6) GDPR implications secretariat activities
Informational
To ensure timely compliance to GDPR, the sign-up process for WG and other activities will be adjusted.
7) Study Group Emoji: Adoption draft Terms of Reference
For decision
The Board requested the ccNSO to look into the use of Emoji as Second level domains as currently some ccTLDs allow registration (for example see: http://domainincite.com/22575-emojis-coming-to-another-cctld ). Related, is the need to ensure that the Fast Track Implementation Plan and the overall IDN ccTLD policy refer to the IDNA 2008 suite and its successor, to avoid misunderstanding about the use of Emoji. Following the Board request the Council asked the ccNSO secretariat to draft Terms of Reference for an Emoji Study Group. The suggestion is to defer the decision on call for volunteers to the face-to face meeting, after the presentations and discussions on the topic at Tech Day and de ccNSO Meeting days.
Draft Resolution
Background
The Board requested the ccNSO to look into the use of Emoji as Second level domains as currently some ccTLDs allow registration. Related, is the need to ensure that the Fast Track Implementation Plan and the overall IDN ccTLD policy refer to the IDNA 2008 suite and its successor, to avoid misunderstanding about the use of Emoji. The ccNSo Council discussed the need for a Study Group at its December 2017 meeting.
Draft Decision
The ccNSO Council adopts the terms of reference for the ccNSO Study Group on use Emoji as second level domains. The call for volunteers will be revisited at the next meeting of Council.
8) Update SSR 2
Informational
See additional background material posted by the Chair 13 February 2018
9) Adoption revised Guideline: ccNSO Council Elections
For decision
The Guideline: ccNSO Council Election has been waiting for adoption by the Council for quite some time. With the upcoming (regular and special) elections, opportunity to adopt, without interfering in ongoing election process.
Draft Resolution
Decision:
The ccNSO Council adopts the proposed Guideline: ccNSO Council Elections, which will become effective 7 days after publication of the decision on the ccNSO website. As soon as it has become effective the ccNSO Secretariat is requested to post the Guideline on the ccNSO Guideline page, archive the current guideline and inform the community accordingly.
10) Special Elections European Region
For discussion
Nigel Roberts indicated he will step down from his position as a Councillor in the course of 2018. His regular term would end in March 2020. As a result, the members in the EU region need to elect a new member to the ccNSO Council for the remainder of his period (until March 2020).
Follow-up discussion meeting January 2018 on timing of election process: 3 scenarios and there implications
11) Approval updated membership application form
For decision
One of the recommendations following the 2017 Seat 12 Board Elections was to adjust the ccNSO membership application form to address issues that became apparent during the process. In addition the form needs to be updated to reflect the ICANN October 2016 Bylaws.
Draft Resolution
Draft Decision
The ccNSO Council approves the updated version (item 11 of the background material meeting 15 February) of the ccNSO Membership application form. As soon as this decision has become effective ( 7 days after publication), the ccNSO is requested to replace the current form with the newly approved version.
12) PDP Retirement
Informational: Update progress
13) CSC, RZERC and ECA related updates
13.1 CSC update (Byron)
13.2 RZERC update (placeholder)
13.3 Empowered Community Administration update (placeholder)
13.4 CSC Charter review (Abdalla)
14) ICANN 61
14.1 ccNSO Council meetings
Sunday, 11 March (Day 2)
12:15-13:30 – ccNSO Council Preparatory Meeting (lunch)
13:30-15:00 – ccNSO Council Workshop
Work plan & Prioritization (for reference included mind map of activities)
Roles and Responsibilities / Tasks of Councillors
Monday, 12 March (Day 3)
12:15-13:30 – Joint ccNSO / GNSO
Tuesday, 13 March (Day 4)
11:00-12:00 – Joint Board / ccNSO – Room TBD
15:15-16:15 – Joint ccNSO / GAC
Wednesday, 14 March (Day 5)
17:00-18:30 – ccNSO Council Face to Face Meeting
Including, Chair and Vice-Chairs election
14.2 ICANN61 ccNSO Meetings Agenda
14.3 Topics meeting with ICANN Board
Board Topics for the ccNSO: two questions that the Board would like to submit to your attention for the upcoming face-to-face meetings in Puerto Rico:
14.4 Topics meeting ccNSO- GAC
14.3 Topics meeting ccNSO-GNSO Councils
15) Council Updates
15.1 Chair Update
15.2 Vice-Chair Update
15.3 Councilors Update
15.4 Regional Organizations Update
15.5 Secretariat update
16 WG update
16.1 GRC update (Katrina)
16.2 CCWG Auction Proceeds (Ching)
16.3 CCWG Internet Governance (Young Eum)
16.4 CCWG Accountability WS 2
16.5 ccNSO Meeting Strategy review
17) Liaison Updates
17.1 GNSO Update
17.2 ALAC update
18) Next meetings (2018)
14 March – face to face, San Juan
26 April – 18:00 UTC
24 May – 12:00 UTC
27 June – face to face, Panama City
23 August – 12:00 UTC (July and Aug combined)
20 September 18:00 UTC
October – face to face, Barcelona (date tbd)
15 November – 11:00 UTC
13 December – 17:00 UTC
19) AOB
20) Closure