Dear all,

Please find included the updated Council agenda and additional info.

Please note, under items 4 on the agenda two (2) resolutions are included for discussion. There will be NO vote on the resolutions, which will be done on-line as indicated earlier. will be send in an email

Kind regards,

Bart

Draft Agenda ccNSO Council Meeting

14 February 2020

Noon  (12.00) UTC

                                                 

Please note that as agreed this is an informational meeting only. Decisions, if any, will be taken by email decision procedure. The included draft resolutions, relate to pending decisions or upcoming email decisions.

 

1. Welcome and roll call

 

2. Minutes & Action Items

 

Minutes the minutes of the 23 January 2020 meeting have been distributed [insert date]

 

Action items and To-do’s

157-01 Call to review charters, pending

 

159-01:

The Secretariat is requested to post this resolution and the adopted Guideline as soon as possible. Completed

 

159-02:

Inform GNSO of adoption of joint guideline (special IANA Function review). Completed

 

159:03:

Amend resolution for conformity of dates/and distribution of Board Nomination Process. Completed

 

To-do:

 Secretariat to coordinate PDP3-Review Mechanism webinar with GAC.

Completed

 

To-do:

Council to submit topics for discussion at the joint sessions in Cancún with ALAC and GNSO, and Areas of discussion with the Board

Pending suggestions

 

To-do:

 Identify and prepare to take over the Mentoring process for the next round (or one after).

Addressed

 

 

3. Intermeeting decisions (since 23 January 2020)

• Decision confirming timeline Board Nomination process.
• Appointment additional members MPC

 

Pending: Appointment of members on the ccPDP3 Review Mechanism (RM) WG.

 

4. Board Seat 11 Nomination Process

Informational & on-line adoption Nomination report and Nomination by the ccNSO Council of Patricio Poblete.

 

4. 1. Adoption Nomination report

Draft Resolution

Background

At its meeting on 22 August  2019 the ccNSO Council appointed Joke Braeken as Nomination Manager and adopted the Nomination procedure timeline.

In accordance with the adopted timeline, the Nomination Manger submitted the Nomination Report on 10 February 2020. In the Nomination Report several issues were identified and observations made. None of the identified issues had a material impact on the process. However, the Nomination Manager recommended to resolve these issues to further enhance transparency and predictability of the process. In short the issues and observation identified are:

• Issues:

1. The due diligence verifications lasted well over 2 months.
2. Unclear definition of the milestones in the timeline.
3. The Guideline does not define if a (new) member may vote if ccTLD Manager became member after closing of call for nomination  and before election procedure.
4. Placeholders in the Guideline
• Observations

1. Despite various efforts to reach out to ccNSO members, there are still ccNSO members with outdated contact details
2. The due dilligence verification and the Q&A with the candidates were conducted in parallel, as a transitional arrangement.
3. One candidate rectified his election statement to address  a mistake in the original candidate statement
4. One member of the ccNSO repeatedly  (3 times) expressed concerns about the validity of the Guideline and actions taken under the Guidelin. The ccNSO Council discussed the matters raised at its Council meeting and concluded it did not see a reason to revoke or change the nomination process.
5. The orginal timeline for the elections was amended by the Nomination Manger. The matter was discussed by the ccNSO Council and the ccNSO Council subsequently adopted an online resolution, confirming the adjusted timeline of the ccNSO member selection process in the ICANN Board Seat 11 nomination procedure.
6. The concern that ballots would be accepted ahead of the official vote start of process was not valid.

 

Decision

The ccNSO adopts the Nomination Report, including the recommendation to resolve the issues identified by the Nomination Manager, and request the GRC to propose an update of the Guideline: ccNSO Nominations process Board seats 11 and 12 (22 August 2019) to address Issues i – iii identified by the Nomination Manager accordingly and prior to the anticipated upcoming Nomination Process. The ccNSO Council notes that issue iv identified is being addressed as part of the ongoing GRC work with respect to role of the ccNSO as Decisional Participant. 

The Council notes and concurs with the observations of the Nomination Manager.

 

The ccNSO Council thanks Joke Braeken as Nomination Manager for her hard work during the process.

 

4.2 Nomination Patricio Poblete

Draft Resolution

Background

ICANN Board Seat 11 becomes vacant at the end of the ICANN Annual General meeting in 2020. The timeline of the launch of the nomination period. was approved by the ccNSO Council on 22 August 2019. In accordance with the approved timeline, the nomination period closed on 2 October 2019 at 23:59 UTC and the follwing candidates were nominated and seconded (in alphabetical order):

• Calvin Brown
• Nigel William Phair
• Patricio Poblete

No issues emerged from the due diligence background verification.

 

The election period opened on 15 January 2020 (00.01 UTC) and closed  31 January 2020 (23.59 UTC). During this period, out of 172 members of the ccNSO, 109 members (63%) casted their votes and:

• Calvin Browne received 42 votes (39% of votes cast);
• Nigel Phair received 8 votes (7 % of votes cast);
• Patricio Poblete received 57 votes (52 % of votes cast);
• 2 members selected the option “none of the above” ( 2% of votes cast).

The ccNSO Council adopted the Nomination Report, including the recommendations to resolve the issues identified by the Nomination Manager.

 

 

Decision

The ccNSO Council nominates Patricio Poblete to be designated by the Empowered Community Administrative Committee to fill ICANN Board Seat number 11 starting at the end of ICANN's Annual General Meeting in 2020 for a term of three years.

 

The ccNSO Council request the Chair to inform the Empowered Community Administration, ICANN Secretary, and Chair of the ICANN Board of the nomination of Patricio as soon as this resolution becomes effective at which time the Nomination Process is formally closed as well.

 

The Council congratulates Patricio wholeheartedly and thanks Calvin Brown and Nigel William Phair for standing as candidate.

 

 

 

 

5. ccPDP 3
1. Part 1 Retirement – Update

Informational

2. Part 2 Review Mechanism –Update

Informational

Pending appointment of members by Council

 

6. IDN ccTLD related work items (ccPDP4): Progress draft Issue report

Informational

 

7. Update setting Priorities Area of Improvements (ccNSO Review)

Informational

 

8. Preparation Cancun meeting (ICANN67, 7-12 March 2020)
1. Council  Workshop

Topics:

·         Discussion on improving efficiency ccNSO PDPs (Jordan)

·         Roles and responsibilities Councillors

·         Background roles and responsibilities

·         Follow-up improvements ccNSO

·         Initial discussion priorities work plan ccNSO 2020-2022

·         How to present Change of 2004 Rules of the ccNSO

 

2. Joint meeting with the Board : Suggestions for areas  for discussion (closing date 24 February 2020)
3. Council meeting: ALAC and GNSO Council

Topics for discussion with ALAC (Sunday 8 March 2020, block 5)

-        ccNSO: Working groups and Council committees 

-        ALAC: Subcommittees

Topics for discussion with GNSO Council:

• Joint Bylaw change repository

4. Tech Day & Members meeting
5. Plenary sessions: IoT and DNS (joint ccNSO-SSAC)
6. WG meetings
7. Joint meeting with GAC- 

Topics: DNS Abuse, IoT and DNS ( prep session)

 

9. Update ECA &  CSC
1. ECA
2. CSC

 

10. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat.
1. Update chair SO/AC Roundtable
2. Other updates?

 

11. Updates WGs.
1. ATRT 3
2. GRC
3. IGLC
4. SOPC
5. Meeting Program Committee
6. TLD-OPS

 

12. Update liaisons
1. Update ALAC Liaison (written update)
2. Update GNSO Liaison (written update)

 

13. Next meetings

• March @ICANN67
• April 16 – 12:00 UTC
• May 21 – 18:00 UTC
• June @ICANN68
• August 20 – 12:00 UTC
• September 17 – 18:00 UTC
• October @ICANN69
• November 19 – 12:00 UTC
• December 17 – 18:00 UTC

 

14. AOB

 

15. Closure

 

_______________________________________________
Ccnso-council mailing list
Ccnso-council@icann.org
https://mm.icann.org/mailman/listinfo/ccnso-council
_______________________________________________
By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.