Dear all,

Please find included the draft Council agenda for 1 September 2016.The documents will follow in a separate email later.

Kind regards,

Bart

Draft Agenda ccNSO Council Meeting

1 September 2016

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

2) Minutes and Actions

Minutes 16 June 2016 meeting.

All Action completed (see: Council wiki space, https://community.icann.org/display/ccnsowkspc/Action+Items+2016) 

3) Overview inter-meeting Council decisions

•          Deferral of Special Council election AF region (to replace Vika Mpisane) to same period as regular Council elections (26 July 2016)

•          Selection and Appointment ccNSO members on CSC (22 July 2016)

•          Approval full-slate CSC and joint ccNSO/GNSO Council statement (10 August 2016)

•          Selection NomCom appointee (5 August)

•          Selection CCWG Accountability Members (5 August)

•          Interim appointment chair ccNSO as member of RZERC (11 August)

4) IANA Stewardship transition and CCWG –Accountability

4.1 Update CWG-Stewardship progress implementation

4.2 Update CCWG-Accountability WS 2

4.3 ccNSO Council statement / comment on IANA Naming Function Agreement

Closer to the meeting draft statement will be circulated, pending progress CWG-Stewardship discussions ( see emails to Council)

5) Adoption ccNSO Guidelines

•          ccNSO Guideline: Board Seat 11 and 12 Nomination

•          ccNSO Guideline: Selection and appointment ccNSO member Root Zone Evolution Review Committee (RZERC)

•          ccNSO Guideline: Appointment ccNSO representative Empowered Community Administration Committee 

Background material: Draft Guidelines as developed and proposed by the ccNSO Guideline Review Committee.

6) ccNSO Council Election

6.1 Regular Council elections

•          Appointment of Election manager

•          Adoption of timeline

Background material: Timeline         

According to schedule the term of the following Councillors ends in March 2017. To allow for timely election proposed to initiate process at this meeting.

Councillors who’s term ends in March 2017:

•          Souleymane Oumtnanaga (AF region, .ci)

•          Hiro Hotta ) AP region, .jp)

•          Nigel Roberts (EU region, .gg and .je)

•          Alejandra Reynoso ( LAC region, .gt)

•          Stephen Deerhake (NA region, .as)

6.2 Special Council election (AF region)

•          Appointment of Election manager

•          Adoption of timeline

Background material: Timeline

As agreed by Council the replacement for Vika Mpisane following his resignation should be elected by a special Council election running in parallel with the regular Council election process.

7) Board Seat 11 Nomination

•          Appointment of Nomination manager

•          Adoption of timeline

Background material: Timeline

Background: The term for Board seat 11, currently filled by Chris Disspain, ends in November 2017. Current practice of the ccNSO is to nominate a candidate well in advance to allow the (new) Board member to participate as soon as feasible.

Chris Disspain is eligible for re-appointment (in 2017 Chris will have served two (2) terms).

8) ALAC Liaison

•          Resignation Ron Sherwood

•          Call for Volunteers Liaison to ALAC

Background: Ron Sherwoord stepped down as ccNSO Liaison to ALAC. Maureen Hilyard (ALAC appointed liaison to the ccNSO) indicated she is willing to provide the usual written updates up and until the ccNSo Council has appointed a replacement.

9) Hyderabad meeting preparation

9.1       Update ccNSO meeting days/ Programme WG  (Alejandra Reynoso)

9.2       WG meetings (Kimberley)

9.3       Meeting with Board, GAC

o          Meeting with GAC, Sunday 6 November 12.00-12.30 with potential to overrun

o          Meeting with Board, Monday 7 November 08.30 –09.30

9.4       Council meetings Hyderabad

o          Prep meeting, Friday 4 November, Lunch meeting

o          Meeting with ALAC, Friday 4 November 17.00 – 18.00 local time

o          Meeting with GNSO, Saturday 5 November 2016, lunch meeting (local time)

o          Regular Council meeting Monday 7 November 17.00 Local

10) Council Updates

10.1    Chair Update

10.2    Vice-Chair Update

10.3    Councilors Update

10.4    Regional Organizations Update

10.5    Staff Update

11) WG updates

11.1 EPSRP Update (written update)

11.2 CCWG Updates

•          Use of Country and territory names (written update ccNSO appointed co-chairs)

•          CCWG Internet Governance (Young Eum)

12) Liaison Updates

12.1    GNSO Update (Patrick Myles).

12.2    ALAC Update (Interim: Maureen Hilyard).

13) Monthly Work plan

Material: Monthly update work plan August 2016

Update GANTT chart will be made prior to the Council meeting and posted in Council wiki space.

14) Next meetings

-           13 October 2016, 19.00 UTC

-           7 November 2016, 17.00 Local (Hyderabad)

15) AOB

16) Closure