Dear Councillors,

Below and attached are some preparatory materials for the Council call on the 12 February 2013, 12.00 UTC. Additional documents will follow as soon as possible.

Kind regards,

Gabi

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Draft Agenda ccNSO Council Meeting

12 February 2013

1) Apologies

2) Minutes and Actions

ccNSO Council Telephone Conference Minutes 11 December 2012: http://www.ccnso.icann.org/node/36321

3) Updates

3.1    Chair Update

3.2    Vice-chair Update

3.3    Councillors Update

3.4    Regional Organisations Update

3.4    Staff Update

4) Extraordinary Council Election LAC Region

4.1 Appointment Gabriella Schittek Election Manager

4.2 Approval of timeline

Suggested timeline:

5) Update Work Plan

6) ccNSO Statements

6.1 GNSO Metrics WG Advise Consumer Trust and Choice and Metrics, update

7) ccNSO Council Workshop and other meetings in Beijing

8) Travel Funding Guidelines update

8.1 Guidelines for Adoption – see attachment 1 and 2 (Updated Guidelines with Tracked Changes and clean version)

8.2 Appointment New member Travel Funding Committee

9) ccPDP Tracking Document

10) Working Group and Other Updates

10.1    SOP Working Group (Roelof Meijer)

10.2    Framework of Interpretation Working Group (Keith Davidson)

10.3    Joint ccNSO/GNSO IDN Working Group (JIG) (Jian Zhang)

10.4    Finance Working Group Update (Byron Holland)

10.5    Meetings Programme Working Group (Vika Mpisane)

Since the Toronto meeting, Programme WG had two teleconferences. The WG went through the meeting survey and discussed all the received feedback. We have published an agenda draft, and we 

are working on drafting a panel discussion.

10.6    Capacity Building Study Group (Fernando Espana)

10.7    IDN ccPDP progress (Bart Boswinkel, Issue Manager)

10.8    Study Group on Use country names (Young Eum Lee)

·         The Study Group on the use of Country and Territory Names met via teleconference on 30 January and set a tight schedule of follow up calls and milestones with the aim of developing a final report for community consultation at ICANN Beijing.

·         The group has concluded its consideration of responses to the survey work undertaken in conjunction with UNESCO and is moving towards the conclusion of its work.

·         Next steps:

o   Currently: Internal SG consideration of draft final report structure and formal call for community input on questions based upon “UNESCO survey”

o   20 February – Next teleconference – First consideration of draft report

o   13 March – Pre-Beijing teleconference – Second discussion of draft report

o   25 March – release of report to allow community members to see it before Beijing so that they can provide considered input at the meeting.

o   7-11 April – ICANN Beijing: stakeholder briefing / consultation

o   Post- Beijing – Re-draft and finalisation of report based upon community comments. Submission to ccNSO Council.

10.9    Incident Response Repository Working Group (Bart Boswinkel)

10.10  Election Process Review Study Group (Katrina Sataki)

-          Held two conference calls: 25 January and 1 February

-          Studied documents regarding elections and voting: the ICANN bylaws, election reports, email exchange between the Secretariat and one of the members of the ccTLD community

-          Started identifying key issues and discussing possible solutions

-          Looked into issues of renewing Primary Contact data and communicating election process in a clear and understandable way.

Other Updates:

10.11 Requests for Comments/Input

10.12 ICANN Outreach Program (Sokol Haxhiu)

11.13 ICANN Academy (Hong Xue)

10.14 ccNSO 10-Years Anniversary Celebration Committee (Bart Boswinkel)

10.15 Progress ccNSO Statements on IANA Function Consultations

11) Liaison Updates

11.1    GNSO Liaison (Han Chuan Lee) - No written update received in time for posting

11.2    ALAC Liaison (Ron Sherwood) - See attachment 3

12) Date of Next Meetings

12 March 12.00 UTC

10 April 16.00 Local Beijing time

14 May 12.00 UTC

13) AOB