Dear all,
Please find included the agenda and draft resolution (and some proposed action items).
In addition, written updates from Annebeth Lange (co-chair WT 5), Wafa Dahmani (ALAC Liaison) and Ben Fuller (GNSO Liaison) are included.
Please note that Stephen Has also bene added to the list of people who expressed willingness to stay on the SOP Committee.
Kind regards,
Bart
Agenda and Draft resolutions ccNSO Council Meeting
18 January 2018
1) Welcome and Apologies
Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm
2) Minutes and Actions
Minutes 7 December 2017 meeting.
Circulated to Council 11 January 2018
Action items
Action Item 136-01: The Secretariat is requested to inform the review team accordingly (ccNSO meeting strategy). Completed
Action Item 136-02:
Secretariat is requested to send email to Council for volunteers (Ethos awards panel).
Completed
Action Item 136-03: Ask the secretariat to check the references in the current Fast Track documentation and overall recommended policy to understand if and how references to relevant RFC’s is included and report back to Council by February meeting in time for our meeting in Puerto Rico. Ongoing
3) Overview inter-meeting Council decisions
4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names
For discussion
5) Use of selection criteria by the ccNSO Travel Committee
For discussion and decision
The ccNSO Travel funding committee was requested to use the selection criteria as proposed in the new guideline and report back to Council. If criteria proof to be useful, they will be included in the Guideline: ccNSO Travel Funding.
Draft Action item
The ccNSO Council thanks its travel committee for its report, and request the the GRC tot take the results into account and finalize the draft travel guideline by the next Council meeting for adoption by Council.
6) ccNSO-GAC meeting agenda committee
6.1 Appointment of ccNSO Co- Chair
For discussion
The ccNSO Council should seek co-chair for the agenda committee ccNSO-GAC. Purpose of the committee is to prepare the topics of the f-2-f meetings.
Criteria:
6.2 Closure of the ccNSO-GAC Liaison Working Group
For decision
Draft Resolution
Background
The GAC-ccNSO Liaison Working Group has been dormant since 2010. With the new agreed upon approach, establishing a ccNSO-GAC meeting agenda committee, the Liaison Working Group could be formally closed.
Decision
The ccNSO Council formally closes the GAC-ccNSO Liaison Working Group and request the secretariat to take all steps to effectuate this decision. For the record, the Council thanks all listed and former members of this Working Group.
7) Next Steps ccNSO Organisational Review: Appointment of working party
For discussion
Background
The ccNSO Organisational Review has been deferred one year until mid- 2018.
The ccNSO was requested to conduct a voluntary internal review. The ccNSO GRC is effectively taking care of this and as part of the process it reviewed current status of implementation of recommendation first organizational review of the ccNSO.
The ccNSO is requested to appoint a working party, which will act as point of contact and organize the ccNSO activities pertaining to the ccNSO Organisational review. Alternative approaches are:
Draft Resolution
The ccNSO Council requests members of the ccNSO GRC to participate in the working party that will act as point of contact and organize the ccNSO activities pertaining to the upcoming ( 2018) second ccNSO Organisational review. In addition, the secretariat is requested to send a call for volunteers to the ccTLD community, for additional members of the working party.
8) Reconfirmation membership SOPC & call for volunteers
For decision
Following adoption of the updated charter, the chair of SOPC reached out to membership to seek re-confirmation of membership. The following persons intend to remain members:
In addition, the Committee requests the Council to seek additional volunteers.
Draft Resolution
The ccNSO Council reconfirms the following persons as members of the Strategic Operational Planning Committee for the term of 2 years:
The Council requests the secretariat to inform the SOPC about the re-confirmation and sent out a call for volunteers as soon as possible
9) Update SSR 2 & WHOIS/RDS discussions
9.1 Update on discussions SSR 2 and next steps.
For discussion
9.2 ccNSO Participation WHOIS- RDS review
In May 2017 the ccNSO informed the ICANN Board of directors that is did not consider itself to be in in a position to nominate volunteers for the following reasons (see: https://ccnso.icann.org/sites/default/files/file/field-file-attach/2017-05/sataki-to-crocker-02may17-en.pdf):
The Chair of the ccNSO was approached by the RDS/WHOIS review team to consider participation (see background material), as the Review Team has developed the terms of Reference for the review (see background material).
Questions for discussion
Given current state of affairs with respect to RDS-WHOIS review should the ccNSO participate in the RDS/WHOIS 2 review process/ have all these concerns been addressed?
If the ccNSO intends to participate, who to nominate? Nominate candidates from the original call for volunteers? Other volunteers? (the original list of applicants can be found here: https://community.icann.org/pages/viewpage.action?pageId=63145857)
Draft action item: following the discussion the chair is requested to propose a resolution for an on-line decision as soon as feasible.
10) Council Statement on Operational Standards for Specific Reviews
For discussion
The GRC has prepared a draft for consideration by the ccNSO Council.
Document to be circulated on Monday.
The Public comment period has bene extended until 2 February. Councillors are requested to submit comments if any by 25 February, which will then be incorporated. The final text needs to be adopted by Council by 1 February
Draft Action items:
The Councillors to provide comment on-line by 25 January 2018 23.59 UTC.
The Chair to propose final text for on-line adoption by 29 January 2018, 23.59 UTC. And submit the agreed upon Council Statement by 2 February 2018.
11) Re-appointment working party EPSRP to assist implementation of changes Fast Track Process.
For decision: appointment of working party to provide feed-back
The ccNSO has been requested to re-install the working party EPSRP to assist in the implementation of the updated version of the IDN ccTLD Fast Track Implementation Plan.
Draft Resolution
The ccNSO Council re-installs the working party EPSRP and mandates its chair to seek 2 volunteers that could provide feed-back and comments on the implementation details for the amended “Final Implementation Plan for IDN ccTLD Fast Track Process” .
12) PDP Retirement
12.1 Update progress
12.2 Appointment new chair: Stephen Deerhake (nominated by the WG)
The current chair (Nigel Roberts) intends to step down as chair no later than the f-2-f meeting in San Juan, Puerto Rico.
Stephen Deerhake has been nominated by the WG to replace Nigel as chair.
Draft Resolution
Background
The current chair of the ccNSO Policy Development Process Working group on retirement of ccTLDs Nigel Roberts has been designated to become a member of the ICANN Board of Directors and as such recused from being chair of the PDP WG on retirement of ccTLDs. Stephen Deerhake was nominated by the members of the WG to replace him as chair.
Decision
Following the nomination of the working group members, the ccNSO Council appoints Stephen Deerhake as chair of the ccNSO Policy Development Process Working group on retirement of ccTLDs no later than by 15 March 2018, 23.59 UTC.
13) Special Elections European Region
Nigel Roberts indicated he intends to step down from his position as a Councillor from the European region in the course of 2018. His regular term would end in March 2020. As a result, the members in the EU region need to elect a new member to the ccNSO Council for the remainder of his period (until March 2020).
Discussion on timing.
Draft action item
The secretariat is requested to propose a timeline taking into account the results of today’s discussion on timing and inform the Council by 2 February 2018 to allow Council to take a decision, if any, by its next meeting.
14) ICANN 61
14.1 ccNSO Council meetings
Sunday, 11 March (Day 2)
12:15-13:30 – ccNSO Council Preparatory Meeting (lunch)
13:30-15:00 – ccNSO Council Workshop
17:00-18:30 – Joint ALAC / ccNSO – TBC
Monday, 12 March (Day 3)
12:15-13:30 – Joint ccNSO / GNSO
Tuesday, 13 March (Day 4)
11:00-12:00 – Joint Board / ccNSO – Room TBD
15:15-16:15 – Joint ccNSO / GAC
Wednesday, 14 March (Day 5)
17:00-18:30 – ccNSO Council Face to Face Meeting
14.2 ICANN 61 ccNSO Meetings Agenda
14.3 Proposed Topics meeting with ICANN Board
14.4 Topics meeting ccNSO- GAC
15) CSC, RZERC and ECA related updates
15.1 CSC update (Byron)
15.2 RZERC update (placeholder)
15.3 Empowered Community Administration update (placeholder)
15.4 CSC Charter review (Abdalla)
16) Council Updates
16.1 Chair Update
16.2 Vice-Chair Update
16.3 Councilors Update
16.4 Regional Organizations Update
16.5 Secretariat update
17) WG update
17.1 GRC update (Katrina)
17.2 CCWG Auction Proceeds (Ching)
17.3 CCWG Internet Governance (Young Eum)
17.4 CCWG Accountability WS 2
18) Liaison Updates
18.1 GNSO Update
18.2 ALAC update
19) Next meetings (2018)
15 February – 12:00 UTC (was 11.00 UTC)
14 March – face to face, San Juan
26 April – 18:00 UTC
24 May – 12:00 UTC
27 June – face to face, Panama City
23 August – 12:00 UTC (July and Aug combined)
20 September 18:00 UTC
October – face to face, Barcelona (date tbd)
15 November – 11:00 UTC
13 December – 17:00 UTC
20) AOB
21) Closure