Dear all,
Please find below some high-level notes as taken during today’s council meeting.
Best regards,
Joke Braeken
Apologies:
Byron Holland, Alejandra Reynoso, Pablo Rodriguez
NOTES
1) Welcome and Apologies
Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm
2) Minutes and Actions
November Minutes circulated later: no comments received.
Minutes December meeting: circulated. No comments received
special council meeting: transcript added as appendix.
all action items have been completed
3) Overview inter-meeting Council decisions
2 letters sent to the Board: one on emojis, the other one on the overall IDN policy
2 new members since the last council meeting
4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names)
The Terms of Reference (ToR): subject to objections.
Suggestion was to use the AGB2012 as a reference, however some claim it is faulty in a way: procedure is not in line with ICANN policy.
CENTR supports this. This is not about policy, merely about the scope. This discussion went out of control.
Response from GNSO received at the end of November. PDP working process is to be finalised as established previously: no changes along the way are possible.
5) Use of selection criteria by the ccNSO Travel Committee
Report on the ICANN61 evaluations.
6) ccNSO-GAC meeting agenda committee
6.1 Appointment of ccNSO Co-Chair
Ensure an interesting agenda, and sufficient time to discuss the topics at hand.
proposal to have a council member as co-chair, preferably ex GAC-member.
Peter (.be) volunteering, if the task is not too time-consuming.
6.2 Closure of the ccNSO-GAC Liaison Working Group
Thank all former members of this group, and close it.
moved? Stephen
Seconded? Demi
Against? none
Abstention? none
All in favour.
Secretariat asked to take all necessary steps
7) Next Steps ccNSO Organisational Review: Appointment of working party
different approach: GRC members to be asked to be part of the Working Party.
Other community volunteers will be invited as well. call for volunteers to be sent out by the secretariat.
timing of the review: May, interviews at ICANN62, discussions at ICANN63 as well.
Working Party needs to provide feedback to documents prepared by the external independent reviewer.
Size? regional participation desired. (2/3 per region)
Any specific requirements, other than knowledge about the ccNSO? no distinction between members and non-members to the ccNSO.
against? none
abstentions? none
all in favour
8) Reconfirmation membership SOPC & call for volunteers
all in favour
9) Update SSR 2 & WHOIS/RDS discussions
9.1 Update on discussions SSR 2 and next steps.
call every week with SO/AC chairs to discuss the way forward on SSR2.
OEC committee joined in last week's meeting as well.
GNSO has a committee that looks at the skill-matrix of the SSR2 members, to identify gaps and possibly look for more members.
If SSR re-starts, we should give them more support. Address the issues highlighted in the survey.
Those who no longer want to be on the team, stepped down. Suggestion for the ccNSO to look at the list of initial volunteers.
There is no time to run another call for volunteers, and to analyse the applications. Unclear when SSR2 restarts.
The ccNSO appointed members are willing to continue, and prefer the group to restart asap, and to see some positive changes.
No cross-community session at ICANN61 on this topic: too early, postponed until a later ICANN meeting.
Shall we look at the initial slate of applications? yes
9.2 ccNSO Participation WHOIS- DS review
initial discussion on the scope: was needed before being able to appoint members.
Group is working fine, and might not be happy to get volunteers late in the game. We should act quickly, if we decide to participate. Who shall we nominate? Most likely those that originally put their names forward are not available anymore. ToR were close to be finalised.
shall we participate?
Stephen: we should reserve our volunteers for other initiatives. First GDPR questions need to be solved. Nigel agrees.
10) Council Statement on Operational Standards (OS) for Specific Reviews
Issue pointed out form the beginning: OS should be in place before staring specific reviews.
GRC prepared draft for the consideration by the Council.
Public comments: extended from 15 Jan to 02 Febr. Document was circulated on Monday. Council is invited to have a look at it.
Comments to be provided and statement to be submitted by the deadline.
11) Re-appointment working party EPSRP to assist implementation of changes Fast Track Process.
ccNSO had 2 members in the WP: Hiro & Wafa
Wafa noted that she cannot participate any longer in the WP.
Hiro agreed to support the WP, but does not have enough time to lead the effort.
Look for more volunteers among those who participated in the EPSRP WG
all in favour.
12) PDP Retirement
12.1 Update progress
Neither Stephen nor Nigel was attending the last telco. Work proceeds on the terminology document, and discussion on a replacement of Nigel as chair, who decided to step down.
the PDPWG formal scenario documents are being developed
(The "removal from assigned category" is about to be circulated within the WG)
The Workplan is under discussion as well.
12.2 Appointment new chair: Stephen Deerhake (nominated by the WG)
Stephen Deerhake (.as) nominated by the PDP-ret group. Takes his seat 15/03/18.
Moved? Nigel
Seconded? Debbie
Abstention? Stephen
13) Special Elections European Region
Keen to continue as long as she can. Jordan is happy with the ongoing involvement. Potentially a second special election might follow.
CENTR GA in early February is an opportunity to promote the vacancy in the council from the European region
Further discussion needed on the mailing list
Bart Boswinkel: The Bylaws specify the following:
“(g) A vacancy on the ccNSO Council shall be deemed to exist in the case of the death, resignation, or removal of any ccNSO Council member.
Vacancies in the positions of the three members selected by the Nominating Committee shall be filled for the unexpired term involved by the Nominating Committee giving the ICANN Secretary written notice of its selection, with a notification copy to the ccNSO Council Chair.
Vacancies in the positions of the ccNSO Council members selected by ccNSO members shall be filled for the unexpired term by the procedure described in Section 10.4(g) through (i).”
The current Guideline (2008) does not address the issue. Practice has been: resignation, to be followed by the regional election.
14) ICANN61
update on:
- block schedule ccNSO
- details regarding ccNSO Members Meeting agenda
14.1 ccNSO Council meetings
Sunday, 11 March (Day 2)
12:15-13:30 – ccNSO Council Preparatory Meeting (lunch)
13:30-15:00 – ccNSO Council Workshop
17:00-18:30 – Joint ALAC / ccNSO – TBC
Monday, 12 March (Day 3)
12:15-13:30 – Joint ccNSO / GNSO
Tuesday, 13 March (Day 4)
11:00-12:00 – Joint Board / ccNSO – Room TBD
15:15-16:15 – Joint ccNSO / GAC
Wednesday, 14 March (Day 5)
17:00-18:30 – ccNSO Council Face to Face Meeting
14.2 ICANN 61 ccNSO Meetings Agenda
14.3 Proposed Topics meeting with ICANN Board
14.4 Topics meeting ccNSO- GAC
15) CSC, RZERC and ECA related updates
15.1 CSC update (Byron)
15.2 RZERC update (placeholder)
15.3 Empowered Community Administration update (placeholder)
15.4 CSC Charter review (Abdalla)
16) Council Updates
16.1 Chair Update
16.2 Vice-Chair Update
16.3 Councilors Update
16.4 Regional Organizations Update
16.5 Secretariat update
17) WG update
17.1 GRC update (Katrina)
17.2 CCWG Auction Proceeds (Ching)
17.3 CCWG Internet Governance (Young Eum)
17.4 CCWG Accountability WS 2
18) Liaison Updates
18.1 GNSO Update
18.2 ALAC update
19) Next meetings (2018)
15 February – 12:00 UTC (was 11.00 UTC)
14 March – face to face, San Juan
26 April – 18:00 UTC
24 May – 12:00 UTC
27 June – face to face, Panama City
23 August – 12:00 UTC (July and Aug combined)
20 September – 18:00 UTC
October – face to face, Barcelona (date tbd)
15 November – 11:00 UTC
13 December – 17:00 UTC
20) AOB
Please submit comment by the end of the week (Sunday evening), so we can submit it to NomCom on Monday. No new statements: previous wording repeated.
Katrina to circulate document one more time.
21) Closure
Happy New Year! Thank you all.
Joke Braeken
ccNSO Policy Advisor
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