Dear all,
Please find included the agenda and draft resolutions.
Also, included for your information the DASC repository terms of reference. No action is expected form Council
Kind regards,
Bart
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Agenda and draft Resolution
ccNSO Council Meeting 192
16 February 2023, 12:00 - 13:30 UTC
Wiki:
https://community.icann.org/pages/viewpage.action?pageId=226558415
191-01: After the 360 Councillor review procedure has become effective, the Chair of Council is requested to inform the NomCom accordingly.
191-02: The ccNSO Council requests the secretariat to take all necessary steps to enable the OISC review team to start its activities as soon as possible. This resolution becomes effective
upon publication on the ccNSO Website (deferred until 27 March 2023, post ICANN76).
Open Action items previous meetings
189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09)
189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop)
189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (need to check)
Item 5-10 Updates and Q&A
The repository subgroup of the DASC has prepared guidelines on how the DAS is expected to handle the information repository. The full DASC has approved these guidelines. For informational purposes
they are included.
Expects to submit final report 3 March 2023 to ccNSO Council for discussion and adoption
The ICANN Board appointed Katrina Sataki as primary Board liaison, and Patricio Poblete as secondary liaison.
Administrative matters for discussion and/or decision during the meeting
(items 11 – 13)
Informational and/or Decision
For Information
For information
Recurring until review of all Charters and Terms of Reference has been completed.
For Information and decision, if needed.
Maarten Simon (SIDN, .nl) stepped down as ccNSO appointed liaison to the GNSO. Call for volunteers needed.
Draft Resolution
Background
Maarten Simon ( SIDN, .nl) has informed the chair of the ccNSO that he intends to step down as ccNSO appointed liaison to the GNSO Council as soon as the Council
has appointed a successor. The ccNSo liaisons are appointed through the procedure included in Guideline: ccNSO Appointment Procedures, sections 3.4 and 8 (https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso-appointees-version-1-procedures-22mar21-en.pdf
).
Accordingly, the ccNSO Council has to adopt a timeline for selection, including the call for volunteers and appoint a member of the secretariat to manage the
process.
The proposed timeline is:
●
Call for volunteers start 2 March, including a webinar to alert interested candidates.
●
Closure call for volunteers 23 March 2023
●
Selection of candidate by Councillors: 27 March - 31 March 2023
●
Formal appointment email decision 3- 7 April
Decision
The ccNSO Council accept the resignation of Maarten Simon and want to thank him wholeheartedly for his work and contributions as ccNSO appointed liaison to
the GNSO Council. The Council also wants to express its appreciation that Maarten will serve as liaison until his successor has been appointed.
The ccNSO Council appoints Joke Braken as selection process manager and adopts the proposed timeline, starting on 2 march 2023, with the call for expression
of interest.
The resolution becomes effective upon publication on the ccNSO website.
Items
for discussion and/or decision during the meeting (items 14-17)
Initial draft
For discussion and decision
The results were introduced during meeting 190, and it was agreed to discuss further during meeting 191.
Prior to the meeting you received a note with suggestions to improve the effectiveness and efficiency of the ccNSO policy development processes
and related processes.
Draft Resolution
Background
The ccNSO Council initiated a workshop to review the effectiveness and efficiency of policy development and other processes. The ccNSO Council
held an open workshop in late 2022 to review recent PDP work and identify possible improvements that could be put in place for future policy work. The initial suggestions were introduced to Council in January 2023, and the reviewed by the Triage Committee
and the updated suggestions were introduced to Council for adoption and support:
●
Clearer process/plan, sticking to time
●
More prep of Board for how to consider this
●
Consider different uses for in person and intersessional meetings
●
Encourage meaningful participation versus spectating
Decision
The ccNsO Council welcomes the note on improvement of the effectiveness and efficiency of policy development and other processes and supports
specifically, the following suggestions with respect to:
●
Planning and scheduling of policy work
●
Meeting formats and WG methods
●
Participation
●
Self-Evaluation
With respect to the suggestions pertaining to planning and scheduling, the Council notes the evolving role of the Triage Committee, and supports
the evolution. The Triage Committee is requested to reach out to the various committees and working groups to improve planning and scheduling.
With respect to meeting formats and working group methods and participation, going forward the various groups are requested to take note of
these suggestions coming out of the workshop , and the suggestions are expected to be included in the terms of reference or charter of such a new group.
With respect to Self-Evaluation, the chair is requested to request the ccPDP3 Review Mechanism Working group and ccPDP4 working group to conduct
a self-evaluation following the submission of the final report to Council. In addition the chair is requested to ask the GRC to develop a framework for self-evaluation.
Finally, the secretariat is requested to publish the note and resolution as soon as possible. This resolution becomes effective 7 days after
publication.
The proposed changes reflect the oversight role of the Triage committee and streamlining the activity triage procedure.
Resolution
Background
The Triage Committee reviewed its charter to align it with evolution of its role with respect to recommend actions to the Council and oversee planning and scheduling
of the various groups on behalf of the Council. Under the assumption the Council adopts the suggestions to improve the effectiveness and efficiency of the ccNSO, specifically regarding the improvement of the various processes, the terms of reference of the
Triage Committee have been updated: the latest version was circulated 15 February 2023.
Decision
The ccNSO Council adopts the amended Terms of Reference of the ccNSO Council Triage Committee, dated 15 February 2023. This resolution becomes effective when
the resolution under agenda item 15 a. ccNSO Council meeting 192 becomes effective.
For discussion
Assign topics to Councillor to introduce the topic at various sessions.
Assign rapporteur to various ccNSO relevant sessions.
Current overview:
https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibilities-council-21apr22-en.pdf
Topics:
Topic Proposals:
Tentative topics: