Dear all

Please find included the draft agenda for the upcoming Council meeting 192, 16 February 2023, 12.00 UTC

Also included:

Item 15 a:  Proposed actions to improve the effectiveness and efficiency of ccNSO processes. The results were introduced during meeting 190, and it was agreed to discuss further during meeting 191.

• Item 15 b: Redline and clean version of updated Terms of reference Triage committee

Kind regards,

Bart

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Draft Agenda

ccNSO Council Meeting 192

16 February 2023, 12:00 - 13:30 UTC

1. Welcome and roll call

2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm)

3. Minutes & Action Items

1. Minutes Meeting 191:

2. Action items and/or To-Do’s:

191-01: After the 360 Councillor review procedure has become effective, the Chair of Council is requested to inform the NomCom accordingly.

191-02: The ccNSO Council requests the secretariat to take all necessary steps to enable the OISC review team to start its activities as soon as possible. This resolution becomes effective upon publication on the ccNSO Website (deferred until 27  March 2023, post ICANN76).

Open Action items previous meetings

189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09)

189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop)

189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (need to check)

4. Intermeeting Decisions (since meeting 191, 15 December 2022)

• Appointment of additional members to IGLC: Marta Moreira Dias (.pt), Peter Koch (.de), Heidy Isabel Hernandez Lopez (.gt), Norman Warput (.vu)
• Appointment of additional members to MPC: Marta Moreira Dias (.pt), Eyitayo Iyortim (.ng), Nicklas Pousette  (.se), Veronica Motloutsi (.za)
• GGP Applicant Support Subject Matter Expert Input Request.

Item 5-10 Updates and Q&A

5. Update ECA, CSC, CSC RT (no meetings)

6. Update WGs taken (written updates)

1. IGLC
2. GRC
3. SOPC (completed submission FY 24-28 Five Year operating plan and FY 24 operating plan)
4. OISC (no meeting since ICANN 74, travel funding subgroup met)
5. TLD-OPS
6. DASC
7. Technical WG (no meeting since ICANN75)
8. MPC
9. Triage Committee
10. IRP Panel selection
11. CCG WS 2 Implementation
12. Prioritization Framework group (no meeting since last update)

7. Updates ccPDPs (written updates)

1. Update ccPDP3 - Review Mechanism

Expects to submit final report 3 March 2023 to ccNSO Council for discussion and adoption

2. Update IDN ccPDP4 (written update)

The ICANN Board appointed Katrina Sataki as primary Board liaison, and Patricio Poblete as secondary liaison.

8. Update liaisons (written updates)

1. Update ALAC Liaison
2. Update GNSO Liaison (see item 13)

9. Update ccNSO Website redesign

Informational

10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

Administrative matters for discussion and/or decision during the meeting

(items 11 – 13)

11. Updates & Adoption ccNSO Internal Procedures

Informational and/or Decision

1. Update Guideline:  ccNSO SoI and CoI

For Information

2. Update Implementation policy

For information

12. Update Charters, Terms of Reference

Recurring until review of all Charters and Terms of Reference has been completed.

• Update charter Council Triage committee, however to be discussed item 14.

13. Appointments to Working Groups and Committees

For Information and decision, if needed.

Maarten Simon (SIDN, .nl) stepped down as ccNSO appointed liaison to the GNSO. Call for volunteers needed.

Items for discussion and/or decision during the meeting (items 14-17)

14. Review Council workshop (Council meeting 190) on ccNSO& UA and next steps.

Initial draft

15. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps.

For discussion and decision

1. Discussion and adoption of proposed actions to improve the effectiveness and efficiency of ccNSO processes.

The results were introduced during meeting 190, and it was agreed to discuss further during meeting 191.

2. Discussion and adoption of amended Terms of Reference of Triage committee.

The proposed changes reflect the oversight role of the Triage committee and streamlining the activity triage procedure.

16. RZERC Charter Review Feedback

17. ICANN76

For discussion

1. ccNSO 20th Anniversary

2. ccNSO related meetings (tentative block schedule)

3. Virtual Prep call (TBD’ed)

4. Sun 12/Mar 15:30-17:00 UTC - Workshop

1. Roles and Responsibilities, including chair and vice-chair selection.

Current overview: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibilities-council-21apr22-en.pdf

2. Succession planning liaisons ( Action item 189-08 and 09)

5. Joint meetings:
   1. Mon 13/Mar 21:30-22:30 UTC - ccNSO-GNSO Councils Meeting

Topics:

1. Outcome CSC effectiveness review. Bby March, the 2nd effectiveness review will be (nearly) completed and both Council will then need to approve the results.
2. Review Coordination ccPDP4 and GNSO EPDP. The ccNSO IDN PDP will have concluded its basic discussions and the GNSO EPDP is well underway. From a Council's perspective, it might be good to review how the coordination effort played out and if there are any areas for improvement, and need to get back to the Board? (They requested us to coordinate)
3. Improvements on PDP processes. The ccNSO Council started the process to look at ways to improve the effectiveness and efficiency of its PDP process. It would be nice to share our experiences.
4. DASC Survey Results

2. Wed 15/Mar 21:30-22:30 UTC - ccNSO- ccTLD related Board members, in accordance with the adopted schedule.

Topic Proposals:

1. Progress on improving ICANN’s work prioritisation
2. Progress and thinking on the holistic review pilot proposal, given the ccNSO’s feedback
3. Update on the status of current PDPs to ensure Board will be ready to consider them in a timely manner
4. Ask the Board about the new CEO appointment - what is the plan?
5. What are the board's goals for 2023? Are there any of them highly related to ccNSO affairs?

6. Thu 16/Mar 18:15-19:30 UTC - Council Meeting

18. AOB

19. Next Council Meetings
    • Meeting 193, 16 March 2023 - ICANN 76
    • Meeting 194, 20 April – 18:00 UTC
    • Meeting 195, 18 May – 12:00 UTC
    • Meeting 196, June - ICANN 77 TBD
    • Meeting 197, 20 July – 21:00 UTC
    • Meeting 198, 17 August – 12:00 UTC
    • Meeting 199, 21 September – 18:00 UTC
    • Meeting 200, October – ICANN 78 TBD
    • Meeting 201, 16 November  – 12:00 UTC
    • Meeting 202, 21 December – 21:00 UTC

20. Closure