Dear all,

Please find included the updated agenda and draft resolutions and draft letter to seek translation of the Onboarding Course.

You may expect the background material on roles and responsibilities (item 7 b) in the course of the today or tomorrow (21 April) morning UTC.

Kind regards,

Bart

Agenda and Draft Resolutions

ccNSO Council Meeting 172

22 April 2021

Noon UTC

1. Welcome and roll call

2. Minutes & Action Items
   1. Minutes Meeting 170 (Notes and transcript have been circulated)
   2. Action items and To-do’s, if any

171-01 Secretariat to publish the resolution together with the details of the chair and vice-chair election procedures. Completed

171-02 The Council requests the secretariat to publish the Guideline: ccNSO Appointments to Specific Groups and archive the Guidelines listed in the background section. Completed

171-03. The Council requests the secretariat to publish the Procedures as update to the relevant Guidelines and update the ccNSO Review Implementation Dashboard. (Selection of Chair and/or Vice-Chair of a ccNSO WG and ccNSO collaboration group). Completed.

171-04. Secretariat to inform the GNSO, the ccPDP4 IDN WG and Alireza Saleh (.ir) accordingly, of his appointment as liaison to the GNSO policy efforts, and publish this decision as soon as feasible. Completed

171-05. Council is invited to (re) visit the roles and responsibilities document (secretariat to circulate link if necessary). Completed, see item 7.

171-06 The ccNSO Council requests the secretariat together with the chair of the GRC to launch a call for participation of the sub-group focused on the Rules and Operational Procedures as soon as feasible. Completed, membership call closed

171-07. Triage Committee along with secretariat to propose a road map to integrate the work of the committee and the management of the annual work plan (by May 2021 meeting).  Pending

3. Intermeeting Decisions (since 25 March 2021)
   1. Appointment Biyi Oladipo (.ng & ccNSO Councillor) member OISC
   2. Appointment Javier Rúa-Jovet (NomCom appointed Councillor), member IGLC

4. ccPDP 3
   1. Part 1 Retirement – Update

Informational & Next Steps

2. Part 2 Review Mechanism –Update

Informational

5. IDN ccPDP4: Update

Informational

6. Appointment Chair OISC

For decision

Draft Resolution

Background

In accordance with the Terms of Reference of the Outreach, Involvement Standing Committee (OISC), the members nominated Pablo Rodriguez (.pr) as chair, and Pablo accepted the nomination.

Decision

The ccNSO Council appoints Pablo Rodriguez (.pr) as chair of the OISC, up and until his term ends. The Secretariat is requested to inform the OISC membership and list Pablo as such on the OISC webpage accordingly.

7. Council Roles and Responsibilities March 2021-March 2022
   1. Focus areas Chair and Vice-Chairs

Informational

2. Adoption Roles and responsibilities Councillors

For discussion and decision

Draft Resolution

Background

The ccNSO Councillors were requested to volunteer for and submit their names to take on a role and related responsibility as Committee member or other role. At the suggestion of the Chair the ccNSO Council also discussed the need to distinguish roles that Councillors play within and as part of the ccNSO Council and other roles as Councillors and community members to represent the ccNSO as liaison or in another representative capacity.

Decision

The ccNSO Council supports the refinement of the roles and responsibilities overview in the two proposed parts:

• Part 1. Overview Roles and Responsibilities ccNSO Councillors –Council roles and membership council related committees.
• Part 2. Overview of appointments as external liaison or to external committees

The ccNSO Council adopts both overview and requests the secretariat to publish this resolution as soon as possible and publish the aforementioned overviews. This resolution becomes effective seven (7) days after publication.

8. ccNSO Council Workshop 16 March 2021
   1. Results Workshop Effectiveness and Efficiency Council

For discussion

Council exercise: Impact Effort analysis of the results of the 16 March 2021 Workshop

2. Quick wins to improve effectiveness and efficiency of the Council

For adoption

Draft Resolution

Decision

The ccNSO Council request its Chair jointly with the Secretariat to implement the following actions as soon as possible:

(to be completed during the call)

9. Letter to ICANN requesting translation of the written ccNSO course on the ICANN Learn portal into all ICANN languages.

For decision

Background

The ccNSO Independent reviewers recommended (Recommendation #8) that the ccNSO Council should request ICANN to translate the written ccNSO course on the ICANN Learn portal into all ICANN languages. This was based on the finding that many respondents indicated more could be done to enhance the orientation and onboarding of new and newer (< 2 years) ccNSO members as well as newly elected leaders. 

Draft Resolution

Decision

The ccNSO Council supports the draft letter to relevant ICANN Executive staff members and request its Chair to send it as soon as possible. The Council requests the secretariat to update the ccNSO Review Recommendation Dashboard accordingly.

10. Update ECA & CSC
    1. ECA (Informational)
    2. CSC (Informational)

11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

12. Update WGs
    1. SOPC
    2. IGLC
    3. GRC
    4. OISC

13. Update liaisons
    1. Update ALAC Liaison (written update, circulated 14 April 2021)
    2. Update GNSO Liaison (written update, circulated 12 April 2021)

14. Meetings

Next Council Meetings:

• May 20 – 18.00 UTC
• June 17 @ ICANN71 (14-17 June)
• July 22 -12:00 UTC
• September 16 – 20:00 UTC
• October @ ICANN72 (23-28 October)
• November 18 – 12:00 UTC
• December 17 – 18:00 UTC

· May 20 – 18:00 UTCA

15. AOB

16. Closure