Dear all,
Please find below some high-level notes from the
ccNSO Council Meeting, held on 26 April 2018, 18.00 UTC.
1) Welcome and Apologies
Attendance list is available at:
http://ccnso.icann.org/about/council/attendance.htm
Bart confirmed we are quorate. All regions represented, and more than 10 councillors
Apologies received from Margarita, Leonid, Abibu, Demi
2) Minutes and Actions
Minutes sent on 03/04/2018. No comments received, so they are approved.
Action items: most are completed. Some included in the background material, some are still ongoing. E.g. selecting new Liaison to GNSO.
Summary received from our discussions in PR (ICANN61)
3) Overview inter-meeting Council decision
See agenda
4) Adoption Work Plan 2018-2020
Mindmap distributed. Also used during the council workshop.
Any questions, additions? None.
Draft resolution.
Move? Stephen Deerhake
Seconded? Peter Vergote
Against? None
Abstentions? None
All in favour.
5) Next steps discussion balancing workload and volunteer capacity
Also discussed in San Juan during Council workshop and at the ccNSO Members Meeting. See background material, summary was distributed. We need a larger number of people that are willing
to do the work.
Volunteers from the council are asked to step forward and help preparing the follow-up session in Panama.
Question from Peter Vergote: feedback from other SO/ACs : are they having the same issues? Have they identified solutions? Everyone seems to have the same issue, according to Katrina. Difficult
to find the right approach to get people involved. We have to show the value of participating in the ccNSO.
Philip Fouquart: GNSO also lacks volunteers. However, sometimes there are too many volunteers. You need to make sure they are driven properly. Main challenge for some of the PDPs.
Suggestion by Bart:
Question to ask to the audience: why don’t you participate in WGs? Interesting question to ask in Panama. Mostly 120 people attending ccNSO Members Meetings, but only a handful participate
in the council or the WGs.Prepare a session in Panama, and come up with a lightweight recommendation to move forward.
6) Structuring next steps of discussion of ccTLD related Disaster Recovery planning
The secretariat will send out a call for volunteers to Council to assist in organising the participation and disaster recovery session. Follow-up session from San Juan.
Option: Involve TLD-OPS, to coordinate with Tech WG ? Important not only to approach this from a technical point of view but also keep in mind the “human” side. Not only focus on infrastructure.
Jacques Latour sent an email to the ccNSO members, with a summary of the latest TLD-OPS meeting. Clear that they are interested in a follow-up session, and will pay attention not only to
the technical side.
Alejandra: sent out a call for proposals to the ccNSO Members and community mailing list, inviting the community to help shaping the session. Katrina welcomes this.
7) Study Group Emoji: Need for call for volunteers?
Discussed in San Juan, presentation from SSAC who did research on the subject. They shared their concerns. 2 ccTLDs offer emojis (.fm and .ws)
Study Group will not repeat the work done by SSAC. However, ask the ccTLDs that register emojis under the 2nd level, whether they are aware of the risks, and are willing to accept the risks.
Advise them to revise the policy.
Proposal: We will have a Study Group, and issue a call for volunteers soon.
Inform SSAC and ICANN Org about the steps we plan to take. And invite SSAC to participate in the work of the Study Group.
Move? Byron
Seconded? Hiro
Against? None
Abstentions? None
All in favour
8) Update SSR 2
SO/AC chairs met on several occasions. New people were appointed to the group.
Next step: ICANN Board to find facilitators so that the group can be unpaused asap.
9) Special Elections European Region
Discussed previously in January/February.
Simplified timeline shared on screen.
Q&A at face-to-face meetings. Either in Panama or in Barcelona.
Timelines presented include the voting and the timeline in case of run-off elections.
Pros and cons for both scenarios. Katrina believes the second scenario, to have the regular election and the special election at the same time, is preferable. Easier from an admin point of
view. Have a Q&A in Barcelona for the European Region. After Panama = holiday season in Europe. Might not be favourable for the voting.
Stephen: ICANN Bylaws, 10.4.g. Not sure whether we can start in week 34 rather than week 17. We should stick to the rational interpretation of the bylaws, and he supports the first timeline
(Q&A in Panama)
Alejandra: logistics for the elections. Will there be 2 concurrent elections for both seats?
Katrina: 1 election for the full term, 1 for the remaining term. E.g. same was done when Vika stepped down.
Bart: pasted the language from bylaws in the chat. You must establish a nomination and election schedule. It does not say anything however on when this needs to happen.
According to the bylaws sections : 10.3 (g)
A vacancy on the ccNSO Council shall be deemed to exist in the case of the death, resignation, or removal of any ccNSO Council
member.
Vacancies in the positions of the ccNSO Council members selected by ccNSO members shall be filled for the unexpired term by the
procedure described in Section 10.4(g) through (i).
Section 10.4 g
upon the occurrence of a vacancy in the seat of such a ccNSO Council member (i.e member appointed by the ccTLDs), the ccNSO Council
shall establish a nomination and election schedule, which shall be sent to all ccNSO members within the Geographic Region and posted on the Website.
Stephen: European region underrepresented in the council. Nigel stepping down at the end of the Panama meeting.
Vote now? On mailing list afterwards, with 1 week to express preference?
Peter: suggest to do this via mail. Not preferable to have the opinion of the collected via ZOOM.
Suggestion: Online voting. Katrina to send out email tomorrow, with 1 week deadline.
Against? None
Abstentions? Nigel
10) PDP Retirement
Update by Stephen. Met twice since council last met. Have used mindmaps. Closed to transitioning to written language in an outline form. Between now and Panama 2 more meetings. Substantive
language to discuss in Panama. Stephen to reach out to GAC to have more participation/support from that side.
11) ECA, RZERC Update
11.1 ECA (Stephen Deerhake)
11.2 RZERC Update (placeholder)
12) ccNSO Organisational Review update
13) CSC related Topics
13.1 General CSC update (Byron)
Continued to hold regular meetings. PTI continues to meet its monthly metrics. The main additional element: adoption of the Remedial Action Procedures. Should there be systemic poor performance that requires a RAP. Agreed upon with
PTI.
13.2 CSC Charter review
Preliminary report is now out. No substantial changes, but some elements that help the CSC to be more efficient. Public comment period:
https://www.icann.org/public-comments/csc-charter-rt-initial-2018-04-11-en
Taking into account comments received, the Review Team will prepare a Final Report for consideration and adoption by the ccNSO and GNSO Councils. The Amended Charter will become effective following the adoption of
the Final report.
The panama meeting will be used for adoption. That is the idea of the RT.
13.2.a Update current state of affairs (Abdalla)
Abdalla and Martin Boyle are the ccNSO appointed members from the RT. The main recommendations:
·
Not to change scope and remit of the CSC itself. Important to note with respect to future Reviews. The limited scope of the CSC is its strength.
·
Smaller change, but important: CSC to make minor changes to the Service Levels. This avoids to go through an extensive public comment period, to make minor changes to the SLAs.
·
When a member loses his/her affiliation during the membership period, there is a mechanism in place for confirmation that will be proposed.
Together with GNSO Council, each council according to its own procedures, we need to establish a small group to understand the process, and to organise the approval of the amendments. We also need to select members to the CSC, approve
full slate in September. Call for liaisons and members.
13.2. b Next Steps: Preparing for joint decision making.
To ensure continuity ICANN Org will initiate the process for a call for volunteers for the CSC at or around 1 May 2018. By sending an invitation to the ccNSO, RySG, SSSAC and GAC to start the selection process of members and/or liaisons
according to their own rules and procedures. After the selection the ccNSO and GNSO Council need to approve the full slate of the CSC members and liaisons (envisioned mid-September 2018) Note that none of the current members or liaisons is term limited.
13.3 Upcoming CSC members Selection process
in October 2018 the term of the following members and liaisons of the CSC ends:
·
Jay Daley (ccNSO)(member)
·
Kal Feher (RySG)(member)
·
Lars-Johan Liman (RSSAC) (liaison)
·
Elise Lindberg (GAC)(Liaison)
13.4 Overlap CSC Effectiveness review and first IANA Function Review
14) Adoption Final Report ccNSO Meeting Strategy Review Team
Session held in San Juan. The final report is now out.
Alejandra: draft recommendations presented in Puerto Rico. Only 1 word added since then to the 5th recommendation.
1. Organise a ccNSO Members Meeting at every ICANN meeting
2. Ask the meeting programme WG to explore the possibility to organise a 1-day ccNSO
Members Meeting during the Policy Forum (i.e. the second ICANN meeting of the year)
3. Keep the ccNSO Members Meeting as 1 single stream, and do not organise parallel sessions.
4. Invite the meeting programme WG to keep in mind those priorities highlighted via the
survey, when putting together the agenda for the ccNSO Members meeting, being:
a. Developing relations between ccTLDs
b. Providing updates by and to the ccTLD community
Furthermore, the ccNSO Meeting Strategy Review Team recommends:
5. That the Meeting Programme Working Group attempts avoiding overlap or duplications with
regional organisations’ meetings.
6. That the ccNSO council ensures that the joint sessions with other supporting organisations
and advisory committees at public ICANN meetings are a valuable experience for all parties,
in terms of their objectives and timing.
Draft resolution presented
Move? Stephen
Second? Byron
Against? none
Abstentions? None
All in favour
15) ICANN 62
15.1
ccNSO Council meetings
Monday, 25 June (Day 1)
12:15-13:30 – ccNSO Council Preparatory Meeting (lunch)
Monday, 25 June 2018 (Day 1)
17.00-18:30 – Joint ccNSO / GNSO (with cocktail)
Topics: CSC charter update, initiating CSC Effectiveness review, progress cross-community groups (Auction Proceeds, Internet Governance)
Tuesday, 26 June 2018 (Day 2)
13.30:15-16:15 – Joint ccNSO / GAC
Topics meeting with GAC?
Wednesday 27 June 2018 (Day 2) 17:00-18:30 or Thursday 28 June 2018 (Day 4) 9.00-10.30: ccNSO Council Face to Face Meeting. Depends on topic session.
15.2 ICANN62 ccNSO Meetings Agenda (Alejandra)
4 days meeting
Monday: WG meetings, council prep, DNSSEC Workshop, Tech Day
Block 4&5 every day: cross-community topics. First proposal out on which session will be scheduled when.
Tue & Wed: ccNSO Members Meeting.
Thu: potentially council meeting. Or, during Wed, block 5. PDP-ret WG meeting, and kick-off planning for the Barcelona meeting
Draft agenda ccNSO Members Meeting. Sessions highlighted in blue are the more interactive ones. Based on feedback received via the satisfaction survey.
Still to be determined what happens with the cross-community sessions. This will influence the scheduling of the ccNSO Members Meeting, and the council face to face meeting.
SO/AC leaders discuss the overall structure of the meetings. Request to submit cross-community topic proposals, followed via a vote. Sessions to be conflicted or not-conflicted. Decided upon by the majority.
ccNSO believes that none of the sessions should be non-conflicted.
PDP-ret: block 1 &2 if the council face-to-face takes place on Wed, block 5.
ccNSO Council: increasingly difficult to get sponsors. Always the same ccTLDs offer sponsorship. Not enough funds collected, and unless a few more contributors step up, the cocktail will be cancelled.
16) Council Updates
Please submit them electronically
16.1 Chair Update
15.2 Vice-Chair Update
15.3 Councilors Update
15.4 Regional Organizations Update
15.5 Secretariat update
17) WG updates
Please submit them electronically
16.1 GRC update (Katrina)
16.2 CCWG Auction Proceeds (Peter Vergote)
16.3 CCWG Internet Governance (Young Eum)
16.5 ccNSO Meeting Strategy review
18)
Liaison Updates
17.1 GNSO Update
17.2 ALAC update
19) Next meetings (2018)
24 May – 12:00 UTC
27 or 28 June – face to face, Panama City
23 August – 12:00 UTC (July and Aug combined)
20 September 18:00 UTC
October – face to face, Barcelona (date tbd)
15 November – 11:00 UTC
13 December – 17:00 UTC
20) AOB
21) Closure
Thank you. Follow-up of various issues on the mailing list.
Joke Braeken
ccNSO Policy Advisor
Follow @ccNSO on Twitter: https://twitter.com/ccNSO
Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/