NOTES | Rules Webinar

9 December 2021 | 13 UTC

Welcome by David McAuley

David points attendants to the e-mail address of the sub-group: ccNSO-grc-sg@iann.org

Final comments or tweaks are welcome by 23 December. This webinar will be recorded.

Follow along in the final draft document: https://community.icann.org/x/ionOCg

Rules were adopted in 2004. We had governance sessions starting at ICANN69, and subsequent meetings. Today’s session is not a formal vote. Note that the formal process will be followed, polling used today is just a “temperature of the room”.

Non ccNSO members are asked not to participate in the polling. One response per ccNSO member please.

Slides, recording and background material can be found on the wiki: https://community.icann.org/x/ionOCg

ccNSO decision making consists of

Members only decisions
Council decisions
Quorum Rules

The roadmap

We are now at a near-final draft of the new rules. The GRC will revise the input and submit its proposal to Council, post 23 December. Council will initiate a vote, potentially followed by an additional community webinar, and a members vote.

The scope

Not included in the proposed rules:

role of council and members as decisional participant

Included:

(Section 0) Introduction to the Rules

(Section 1) ccNSO Decision making

(Section 2) Voting by ccNSO Membership

(Section 3) Review of the Rules

(Section 4) Change mechanisms Rules and Operational Procedures (Guidelines)

Glossary

Proposed Text

Introduction to the rules | Section 0.A

Principles | Section 0.B

Members-only decisions | Section 1.1

Background by Irina

No such section in the current version of the rules. During previous consultations, there was agreement that it would be good to have such a section.

Council-only decisions | Section 1.2

Background by David

List of decisions reserved for Council. Administrative items largely, such as council agendas, voting on membership applications, calls for volunteers etc.

Council decision subject to the Members’ veto mechanism | Section 1.3.1

Background by Alejandra

Council decisions, effective date of resolutions and/or decisions / members’ veto mechanism | Section 1.3.2.

Background by Alejandra. 4 parts:

Requirement to Publish all Council resolutions and Decisions
Determining the Effective date
Requirements Members' Notification
Council's Notification and initiating the Members' Veto Vote

electronic Vote by the Members | Section 2.1

Background by Irina

See full text as sent to the mailing list

ccNSO always votes electronically.

Who can initiate a vote?

We suggest lowering the barrier to 10 members from at least 2 geographic regions. Previously this was 3 regions.

Quorum rule for e-vote by members | Section 2.2

Irina: Quorum rules.

Quorum rule for e-vote by members | section 2.2.

Irina: What if quorum is not met in the first round? This is probably the trickiest part. We had 3 options at ICANN72. We decided to remove the second one. Irina explains both options.

Poll: Which option do you prefer?

Option 1: 29%

Option 3: 65%

None of the above: 6%

No opinion: 0%

Review of the rules | Section 3

Frequency & methodology of reviews

David speaks to this

Mechanism to amend the rules of the ccNSO | Section 4.1

Council and membership adoption % Date the new rules become effective

Alejandra speaks to this.

Change mechanism – operating procedures or ccNSO guidelines | Section 4.2

Alejandra provides background

This is newly added to the rules, compared to the current version.

David invites all attending today, to encourage other ccTLDs to have a look at the email David will send to the members mailing list, and/or to listen the recordings of today’s webinar.

The finalized draft will be sent in January to Council by the drafting team. In the end, Councill will need to initiate a vote among ccNSO members.

Comments close 23 December.

To contact the subgroup: ccNSO-grc-sg@icann.org

Thank you to all sub-group members, and all attending today!

Joke Braeken

ccNSO Policy Advisor

joke.braeken@icann.org