Dear all,
Please find included the amended agenda for the upcoming Council meeting (meeting 197).
As you may note it now includes a new item ( item 16) letter from Kim Davies to Councill on establishing caretaker.
The other items have been re-ordered to allow discussion.
Closer to the meeting the names of members of TLD-OPS committee will be added.
As background material the Outline Implementation is included in this email. Yesterday the GC agreed upon the text and is now introduced to seek your comments (by 1 August), if any.
Kind regards,
Bart
Agenda and Draft Resolutions
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Agenda and Draft Resolutions
ccNSO Council Meeting 197
20 July 2023, 21.00 UTC
Administrative matters
a.Letter from Kim Davies: Establishment of a caretaker designation for top-level domains in the root zone database. (see item 18 agenda)
Action Item 196-01:
The secretariat is requested to inform the Tech WG accordingly of appointment of vice-chair. The secretariat to publish the decision
(Completed)
Action Item 196-02:
Board Seat 12 Nomination: secretariat to publish proposed timeline and inform community of decision
(Completed)
Action Item 196-03:
Secretariat to publish resolution on CSC selection as soon as possible and inform the community of the CSC member nomination and selection process.
(Completed)
Action Item 196-04:
Customer Standing Committee (CSC): launch call for volunteers
(Completed).
Action Item 196-05:
Council election: secretariat to publish timeline and start procedure accordingly
(Completed)
Action Item 196-06:
ccPDP3 RM Board Report: publish the Council decision as soon as possible and inform the community.
(Completed)
Action Item 196-07:
ccPDP3 RM: Chair to submit Board Report to Chair of the ICANN BoD. (Completed)
Action Item 196-08:
Secretariat to publish the roles and responsibilities and resolution as soon as possible. (Completed)
Action Item 196-09:
Inform and request GRC to provide updates on Guideline: ccNSO Council Roles and Responsibilities. (Completed)
Action Item 196-10:
ccNSO Triage committee to review and update the Portfolio of Activities quarterly
(Ongoing, to be included on September agenda)
Action Item 196-11:
Secretariat to publish Portfolio of Activities and resolution as soon as possible
(Completed)
Action Item 196-12:
Council to review the NomCom Rebalancing Draft Response and comment on list.
(Completed)
Action Item 196-13:
Secretariat to prepare a draft comment on PTI Bylaw Change
(Completed)
Action Item 196-14:
Council to review UA Committee draft terms of reference by 30 June, followed by call for volunteers.
(Completed, see item 17)
No intermeeting decision since meeting 196
Updates
Informational
Administrative Matters & Decisions
For Decision
Draft Resolution
Decision
The Communications Regulatory Authority, ccTLD Manager applied for membership of the ccNSO. The ccNSO Council approves the application and welcomes the Communications Regulatory of Qatar
as member 176 of the ccNSO. The secretariat is requested to publish this decision as soon as possible. This decision becomes effective upon publication.
Appointment [Names to be added] as members of the TLD- OPS standing committee.
Draft Resolution
Decision
At the nomination of the TLD-OPS standing committee the following persons are appointed as members of TLD-OPS committee: [Names to be
added]
The secretariat is requested to inform the candidates and TLD-Ops Committee and publish thai decision as soon as possible. This decision becomes effective upon publication.
For Discussion and Decision, if needed
Background - Procedures were circulated to the Council to seek feed-back on template. No comments received. Procedures were circulated to Council and membership earlier this year.
For decision
Draft Resolution
Background -
At the request of the ccNSO Council the ccNSO Guideline Review Committee (GRC) looked into the value for the ccNSO to introduce a Conflict of Interest and /or Statement of Interest procedure for the ccNSO. After an extensive discussion and consultation of the
ccNSO membership starting at the “The Hague” meeting (ICANN 74), the GRC proposed to introduce a Statement of Interest procedure for participants in ccNSO working groups, committees and Council. The GRC also proposes to introduce a lightweight conflict of
Interest procedure, specifically and only for Council members, given the decisions they at times have to take. This Conflict of Interest procedure builds and is added to the general Statement of Interest procedure.
In preparing this Guideline the GRC has consulted the Council and members extensively (at meetings and on-line). The GRC noted that there was general support for the introduction of the Statement of Interest and
Conflict of Interest procedures.
Decision - The ccNSO Council adopts the Guideline - ccNSO Statement of Interest and Conflict of Interest Procedures as circulated to Council on 28 June 2023.
The secretariat is requested to publish this decision as soon as possible and inform the ccNSO community of publication of the decision. This decision becomes effective seven (7) days after publication.
After the decision becomes effective, the secretariat is requested to implement the procedure as soon as possible, and report to Council on progress of implementation at the Council's regular meetings.
After the procedure is properly implemented, the procedure shall apply only to new working groups, committees and other groups and to newly appointed members of already existing groups. Existing groups are
invited to apply the procedure voluntary to all members.
Finally, the Council wishes to express its gratitude to the GRC for its hard work and perseverance to bring this topic to a close.
Background - The Council reviewed the proposed terms of reference for the ccNSO UAC. The suggestions are included in the version submitted for adoption by Council. Assuming adoption of the Terms of Reference,
Council will be asked to launch a call for expression of interest.
For Decision
Draft Resolution
Background
In March 2023 - after extensive consultation of the community - the ccNSO Council adopted the Roadmap ccNSO and Universal Acceptance. Accordingly the ccNSO is expected to establish a Universal Acceptance Committee
(UAC), which should be tasked to:
The ccNSO Council UA ad-hoc group drafted the Terms of Reference for such a committee, which was submitted to Council for adoption.
Decision
The ccNSO Council adopts the Terms of Reference as submitted to Council on 13 July 2023.
Further, the ccNSO requests the secretariat to launch a call for volunteers after this decision has become effective.
Once this resolution is effective the ccNSO Council UA ad-hoc group is closed and the ccNSO Council wants to thank the members of this ad-hoc group for their hard work.
The secretariat is requested to publish this resolution as soon as possible. This resolution becomes effective seven (7) days after publication.
Background- In November 2022 the council adopted the template for review of the OISC and in January 2023 the Council appointed following Councillors as review team of the OISC:
To kick-off the review, volunteers are asked to re-confirm membership of the review team, with the goal to complete the review by ICANN78.
For Information and re-confirmation
Draft Resolution
Decision
The ccNSO Council re-confirms the appointment of
Ai-Chin Lu, Ali Hadji, Olga Cavalli, and Nick Wenban-Smith as the team to review the terms of Reference and effectiveness of the OISC and re-confirms the adoption of the Template for Review of the OISC. The
Team is requested to commence its work as soon as possible and inform the Council regularly of its progress. The secretariat is requested to publish this Resolution as soon as possible. The Decision becomes effective seven (7) days after publication.
Background - The chair of the Council received a letter from Kim Davies, President PTI, on
“establishing a “caretaker” designation in the root zone database for this domain. This designation will signal that there is an extraordinary and temporary operational situation”.
For discussion
Background - The GRC has developed an outline for interaction with ICANN on Implementation. The initial outline was reviewed by some members of staff with experience in implementation of policies
developed by the community and following review updated by GRC. The GRC seeks feed-back from Council on proposed outline and after consolidating comments from Councillors in next version feed-back from community.
For information and discussion
Informational, update process and
set dates next round of reviews
From the ccNSO 360 Degree Process - Frequency of feedback.
All Councillors are expected to receive two 360 degree feedback reports during their term. The first one will be received
1 year after they take their seat on the Council. The second round of feedback should be concluded
6 months before the end of the term. These timelines include the debriefing with the evaluators.
For discussion
Background - As part of reviewing the roles and responsibilities of ccNSO appointees to other groups, and as part of the succession planning process agreed upon in Cancun, a small team of Councillors
has reviewed the roles of the ccNSO appointees to external groups (as Liaison or otherwise). The Council will be informed of the results of review to date and proposed skill-set/requirements.
For information and discussion
For information & discussion