Dear All,

Please find here the background material for agenda item 12 on the ccNSO Council agenda meeting 183. Agenda item 12 deals with the Impact upcoming change Article 10 and Annex B to include IDNccTLDs in the ccNSO. Here are the proposed changes to the ccNSO membership application form

https://docs.google.com/document/d/1kqdbWnpO7WylUBQdA8keegv828_wSFj3z1u1yrTc9iU/edit?usp=sharing

Best regards.

Joke Braeken

joke.braeken@icann.org

From: Ccnso-council <ccnso-council-bounces@icann.org> on behalf of ccnso-council <ccNSO-Council@ICANN.org>
Reply to: Bart Boswinkel <bart.boswinkel@icann.org>
Date: Friday, 13 May 2022 at 10:10
To: ccnso-council <ccNSO-Council@ICANN.org>
Subject: [ccnso-council] DRAFT AGENDA meeting 183 ccNSO Council, 19 May 2022, 18.00 UTC

Dear all,

Please find included the draft agenda for Council meeting 183.

Background material will follow shortly.

Kind regards,

Bart

Agenda

ccNSO Council Meeting 183

19 May 2022, 18.00 UTC

1. Welcome and roll call

2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm [ccnso.icann.org])

3. Minutes & Action Items

1. Minutes Meeting 182: published 12 May 2022

2. Action items and To-do’s

Action Item 182-01: Secretariat to publish the roles and responsibilities resolution and overview as soon as possible. (Completed)

Action Item 182-02: Appointment to NomCom Committee:  The Secretariat is requested to inform the candidates and the NomCom support staff accordingly and publish the decision. (Completed)

Action Item 182-03: Deferral of ccNSO Org Review:  The Chair is requested to inform ICANN accordingly. The secretariat is requested to publish this resolution as soon as feasible. (Completed)

Action Item 182-04: The Secretariat is requested to publish the resolution and the amended Rules, and archive the 2004 Rules, and inform the community accordingly. (Completed)

To do: Revisit impact of bylaw change [to include the IDN ccTLDs in the ccNSO. (Completed, see agenda item 13)

To do: Secretariat to circulate the report from the last workshop. (Completed)

To do: Identify date/time in June for the Council prep meeting (ahead of the face-to-face meeting at ICANN74) – Can be done at the May meeting.

To do: Follow-up with ALAC liaison/staff regarding bilateral meeting at ICANN75. (Completed, if meeting tbd’ed)

Action Item 182-05: Alejandra Reynoso, Chris Disspain, and Jordan Carter “take the lead” in preparing for the Plenary session at ICANN74 on priorities. (Completed see item  14, c, vi)

4. Intermeeting Decisions (since meeting 182, 21 April 2022)

• Appointment members DNS Abuse Standing committee

Item 5-10 Updates and Q&A

5. Update ECA, CSC, CSC RT (written updates)

6. Update WGs taken (written updates)

a. IGLC

b. SOPC

c. GRC

d. OISC

e. TLD-OPS

f. Technical WG

g. MPC

h. Triage Committee

i. implementation WS2

j. IRP panel selection process

7. Updates ccPDPs (written updates)

a. Update ccPDP3 - Review Mechanism

b. Update IDN ccPDP4

8. Update liaisons (written updates)

a. Update ALAC Liaison

b. Update GNSO Liaison

9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

• ad hoc group on prioritization
• Roundtable results

10. Update Charters, Terms of Reference

Recurring until review of all charters and terms of reference have been completed.  As expected no progress since April 2022

Item 11 - 17 for discussion or decision during the meeting

11. Timelines Nomination process Board Seat 11 & Council elections

For discussion & Decision

Background.

Over the course of the next months the ccNSO Council needs to launch the Board Seat 11 and ccNSO Council election processes. According to the relevant ccNSO Guidelines ( https://ccnso.icann.org/workinggroups/ccnso-nominations-icann-board-guideline-21may20-en.pdf [ccnso.icann.org] and https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-council-election-procedure-31aug17-en.pdf [ccnso.icann.org]) membership should be able to interview candidates for the Board Seat 11 or 12 and Council at a meeting (to date ICANN’s Annual General Meeting or AGM). Note that according to the relevant Guideline the background check of the candidates for Board Seat 11 and 12 candidates has to be completed before the Q&A session.

This year the ICANN’s  AGM (ICANN75) will be held mid-September 2022, and the next meeting (ICANN76) is foreseen for mid-March 2023.

For discussion and decision:

Should the Q&A session with the candidates for Board Seat 11 and ccNSO Council  be conducted during the AGM, or should it be done virtually, after ICANN75 (for example early November 2022)? This will have a direct impact on the timeline.

12. Impact upcoming change Article 10 and Annex B to include IDNccTLDs in the ccNSO

For discussion

Background. The ICANN Board of Directors adopted the proposed changes of Article 10 and Annex B of the Bylaws. The Bylaw change is now subject to a rejection action process. If no rejection action petition is submitted to any of the Decisional Participants, the Bylaw changes will become effective in the near future. Based on an initial assessment the following procedures and related documentation need to be amended:

• ccNSO Application form, which has to be designated by the ccNSO Council (section 10.4 (b))
• Update ccNSO Rules. This is currently under discussion with the GRC
• Update Council election Procedure to reflect the amended Bylaws. This is currently under discussion GRC)
• Update Board Seat 11 and 12 Nomination Process. This is currently under discussion GRC)

13. Update Triage Committee. Work Plan FY 23-25

Informational

14. ICANN74 Meetings

Informational

1. ccNSO Council

i. Prep meeting (Proposed date 7 June 2022, 12:00 UTC TBC)

ii. Informal Council meeting (Monday 13 June 2022)

iii. Council meeting (Thursday 16 June 2022, 11.15-12.30 UTC )

2. Bilateral meetings

i. Joint ccNSO – GNSO meeting, Tuesday 14 June 2022, 07.00-08.00 UTC

Proposed Topics:

• What happens after PDP recommendations are accepted by either council?
  Both groups are finding that post-PDP timelines lack predictability, particularly when extending well beyond the time invested in the PDP itself. Both NSOs will share their approaches to remedy the issue and find potential mutually applicable solutions.
• DNS Abuse
  Updates from both groups on our activities on this topic and our interactions with the rest of the community.
• EPDP Phase 2 SSAD and ODA
  The GNSO would like to update the ccNSO on the latest developments of the EPDP Phase 2 – SSAD since the publication of the ODA on 25 January 2022, as the suggested direction may come of interest to certain ccTLDs in the future.
• IDN
  While the ccPDP4 is awaiting a response from the Board following the January 2022 submission of its report, one of the liaisons between it and the GNSO EPDP on IDNs may want to report on the latest developments of the later which may affect both groups [if any].

3. ccTLD relevant sessions

i. ccNSO webinar for newcomers, date tbd’ed

2. ccTLD news sessions

1. ccTLD News #1 - ICANN74 Impact of the pandemic on ccTLDs, 19 May 2022, 13.00 UTC

2. ccTLD News #2 – ICANN74 Cybersecurity, 24 May 2022, 06.00 UTC

3. Tech Day – Monday 13 June 2022

4. ccNSO Members meetings

1. Policy update ccPDP3 and ccPDP4, Tuesday 14 June 2022, 11.15-12.30 UTC

2. Governance session, Wednesday 2022, 08.30-10.00 UTC

3. ccNSO & DNS Abuse Session: local DNS Abuse policies, role of ccTLDs, Thursday 16 June 2022, 08.30-10.00 UTC

4. SOPC: what are core topics to focus on in ICANN’s planning , Wednesday 15 June 2022, 07.00 - 08.00 UTC

5. WG Meetings:

1. ccPDP 3 Review Mechanism WG: Tuesday 14 June 2022, 13.00-14.00 UTC

2. ccPDP4 WG meeting: 14.30-15.30

3. Tech WG: Wednesday 15 June 2022, 13.00 -14.00 UTC

4. TLD-Ops Steering Committee: Wednesday 15 June 2022, 14.30 -15.30 UTC

6. Plenary & other cross-community session(s)

1. Plenary session 1: Who set ICANN’s priorities? Five years later, Tuesday 14 June 2022, 08.30- 10.00 UTC

2. Thematic session: Subpro, Monday 13 June 2022)

3. ICANN org: Geopolitical session (Thursday 16 June 2022)

15. Next Council Meetings

• Meeting 184, ICANN74, Thursday 16 June 2022, 11.15-12.30 UTC
• Meeting 185 July 21 – 12:00 UTC
• Meeting 186, August 18 – 21:00 UTC
• Meeting 187, September 17-22 – ICANN75 TBD
• Meeting 188, October 20 – 12:00 UTC
• Meeting 189, November 17 - 18:00 UTC
• Meeting 190, December 15 – 12:00 UTC

16. AOB

17. Closure