Dear all,

Please find ncluded the draft agenda for the upcoming Council call ( 12 January 2017). Over the next days you wil receive additional background material.

Kind regards,

Bart

Draft Agenda ccNSO Council Meeting

12 January 20175 December 2016, 19.00 UTC

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

Administrative Topics

2) Minutes and Actions

Minutes 15 December 2016, to be circulated shortly.

All Action completed:

Action 124-01:

Inform both the volunteers and CCWG New gTLD Auction Proceeds of appointments.

Volunteers have been informed (staff is informed today)

Action 124-02:

Ask members if one of them is willing to become the ccNSO appointed co-chair (CCWG New gTLD Auction Proceeds)

Completed, appears Ching will be interim co-chair

Action 124-03:

PDP Charter Drafting Team – secretariat is requested to inform volunteers.

Completed

Action 124-04:

The Secretariat is directed to initiate the process on Friday 16 December (SSR2 nomination)

Completed

3) Overview inter-meeting Council decisions

· Selection SSR 2 ccNSO Nominees

4) Appointments and call volunteers

4.1 Appointment ccNSO Liaison to ALAC

For Decision

The first call for volunteers for the ccNSO liaison to ALAC closed on 7 December, with no application coming in. Council decided to renew call. The secretariat has received one application: Wafa Dahmani Zaafouri.

4.2 Appointment Volunteers Ethos Awards Committee

For Decision

Call for volunteers was send out after the last Council meeting. To date Margarita and Nigel have put their name forward.

4.3 Appointment (interim) co-chair CCWG Auction Proceeds

For discussion

The ccNSO appointed members on the CCWG new gTLD Auction Proceeds (Chnig Chiao, Peter Vergote and Mathieu Weill) were asked if the ccNSO needs to appoint a co-chair and if so who would volunteer. One member cautions against claiming a co-chairmanship for the ccNSO, as this CCWG deals in large with money that has been paid by organisations acting under the GNSO umbrella. Another member has volunteered as “Interim” co-chair, with support of the third appointed member.

Background: As chartering organisations of the CCWG new Auction proceeds the ccNSO may appoint a co-chair.

Question for discussion: Should the ccNSo appoint a co-chair as it is entitled to do?

4.4 Call for volunteers ccNSO liaison to GNSO

For decision: Call for volunteers

Background: Patrick Myles, the ccNSO appointed liaison to the GNSO will step down and he needs to be replaced.

Substantive topics

5) Adoption Final report and closure WG EPSRP, submission of Final report to the ICANN Board of Directors

For decision: Adoption Final report WG EPSRP

Background

The ICANN Board requested the ccNSO to provide guidance on how to deal with split findings of the Extended Process similarity review panel. The ccNSO created a WG under chairman ship of Giovanni Seppia and invited the GAC and SSAC to participate in any way that they felt to be most appropriate. Individual members of the GAC participated as observers. The WG drafted a set of recommendation to provide guidance, which was published for public comment. As part of the public comment process SSAC initially produced a comment recommending not to adopt the recommendations of the WG. As part of the public comment process ALAC expressed its support and, after closure of the public comment, the GAC send its comment to the ccNSO and ICANN Board of Directors. The GAC supports the recommended course of action.

In Hyderabad members of Council and WG EPSRP met with SSAC. As a result of that meeting, SSAC indicated its intention to update their report. This report, SSAC 088 was received on 12 December 2016 (UTC). As a result, the Council nor the Wg EPSRP did have time to digest this response and understand its implications. Council decided not to take decision at its 15 December meeting, but asked the WG EPSRP to:

- Review SSAC 088 and provide us a with a brief analysis and points to take into consideration

- Review the WGs Final report and update it if considered necessary and appropriate

The WG accepted these tasks and submitted its analysis and updated report to the Council.

6) Organizational review ccNSO and timeline.

For discussion

- To move forward, the ccNSO members elected Councillors are requested to nominate one member on a regional basis (one per region). The NomCom appointed Councillors are requested to nominate a (former) NomCom appointed Councillor.

- Once the (former) Council members have been selected the secretariat will organize a webinar before the next Council call (February 2017). Purpose of the call is to explain scope of the review, the process itself, anticipated roles of the Council and working party and Independent Reviewer.

The chair of the ccNSO had an initial meeting with ICANN staff on the process and schedule of the second organizational review of the ccNSO. As discussed at its 15 December meeting the ccNSO Council at one point members of Council will need to meet with the OEC and the Council will need to send out a call for volunteers to appoint a “working party”. As also discussed and agreed on 15 December, the “working party” should consist of one Council member from every region, one (former) NomCom appointed Council member, and one ccTLD from every region.

Based on latest conversation with relevant ICANN staff, it is anticipated that the actual review will start at its earliest in July 2017.

- The conversation with the OEC was originally intended for January 2017, however at this stage the Invite has not been send out due to Board schedule. It is now foreseen either before or at the Copenhagen meeting. Meeting with the OEC is important to understand and define the scope of the review.

- Finally, Session on the Review has been included as part of the ccNSO meeting days in Copenhagen

7) Clarification processes and procedures Specific Reviews

For discussion and action: Request relevant ICANN staff to provide clarification on status Operating Standards.

ICANN has launched the Directory Services review, by sending out a call for volunteers. This is the second specific review under the 1 October 2016 Bylaws ( the other one is the SSR 2 review) and will run in parallel with the other. Part of the regime under the 1 October 2016 Bylaws is that, among others, the membership selection process is guided by the Operating Standards for conducting the reviews (section 4.6 a (i) ) and that these Operating Standards shall be developed through community consultation. The current status of these Operating Standards is unclear.

8) Updates CSC, RZERC and EC AC

8.1 Update CSC – Byron Holland

8.2 Update EC AC/ GRC realted work – Stephen Deerhake

8.3 RZERC No update (no change since previous meeting)

9) WG updates

11.1 Update CCWGs

o CCWG Accountability (written update Mathieu Weill)

o CCWG Use of country and territory names (written update Annebeth Lange)

o CCWG Internet Governance (Young Eum Lee)

11.2 Update GRC (Katrina Sataki)

11.3 Update Programme WG (Alejandra Reynoso)

10) Council Updates

15.1 Chair Update

15.2 Vice-Chair Update

15.3 Councilors Update

15.4 Regional Organizations Update

11) Liaison Updates

13.1 GNSO Update (Patrick Myles).

13.2 ALAC Update (Interim: Maureen Hilyard).

12) Next meetings

· 9 February 2017, noon UTC

· Copenhagen meetings

o Sunday, 12 March 2017, Workshop and prep meeting f-2-f meeting, Copenhagen ICANN 58, Sunday 12 March, noon local time, lunch included.

§ Workshop to discuss:

· Roles and responsibilities ccNSO Councilors, includes prep chair and vice – chairs election, membership standing committees

· Annual Work Plan

§ Prep meeting: Prep discussions and assignment of leads on core topics meeting.

o ALAC-ccNSO Council meeting (tentatively) Sunday 12 March 17.00 local)

o ccNSO-GNSO Councils meeting, Monday 13 March, 12.15-13.45 local time.

o Board- ccNSO meeting TBC’ed

o ccNSO-GAC meeting, tentatively Tuesday 14 March.

· Council meeting 15 March 17.00 Local time, alternatively Thursday 16 March 9 am local time.

13) AOB

14) Closure