Dear all,

Please find included the draft agenda (pdf and word) for the upcoming Council meeting, meeting # 191.

Also included the latest version of 360 review procedure (item 11 agenda), following comments from Nick

Additional background material, if any, wil follow,

Kind regards,

Bart

 

-------------------  

Draft Agenda

ccNSO Council Meeting 191

19 January 2023, 21.00-22.30 UTC

  1. Welcome and roll call

  1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm)

  1. Minutes & Action Items
    1. Minutes Meeting 190:

 

    1. Action items and/or To-Do’s:

190-01: Councillors requested to respond to the 360 review proposal. (Completed, see item 11 on agenda)

190-02: The Chair to inform the ECA and ICANN secretary of nomination of Patricio Poblete to take Board Seat 11 at the end of 2023 AGM. (Completed)

190-03: Inform ICANN Org about appointment of Pablo and Olga as members of ICANN 2023 Excellence Award selection panel. (Completed)

190-04: Inform ICANN Org about appointment of Jenifer as fellowship mentor 2023 and Stephen on the fellowship selection committee (Completed)

190-05: Secretariat to publish Guideline:  ccNSO Nomination Process ICANN Board Seats 11 and 12 version 3 and related resolution (Completed)

190-06: Secretariat to publish Guideline:  ccNSO Guideline Council Elections version 2.1 and related resolution (Completed)

190-07: Jordan Carter to  collate information on improving effectiveness and efficiency of ccNSO policy development processes by meeting 191. (See item 15)

190-08: Chair on behalf of Council suggest to current PDP WG to self-evaluate their process after completion of their work, and share results and suggestions with Council and broader community. (See item 15)

190-09: Call for Volunteers OISC review team (Completed, see item 14)

Open Action items previous meetings

189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09)

189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop)

 

 

189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (need to check)

  1. Intermeeting Decisions (since meeting 190, 15 December 2022)

-      Adoption Council 360 review: Deferred until meeting 191 given questions by Nick. See item 11.

Item 5-10 Updates and Q&A

  1. Update ECA, CSC, CSC RT (no meetings)

Public comment CSC RT Initial report published 20 December 2022.

  1. Update WGs taken (written updates very limited, most wg / committees had no meetings since Council meeting 190, December 2022)
    1. IGLC ( no meeting since Council meeting 190)
    2. GRC
    3. SOPC
    4. OISC (no meeting since ICANN 74, travel funding subgroup met)
    5. TLD-OPS (no meeting since last update)
    6. DASC
    7. Technical WG (no meeting since ICANN75)
    8. MPC
    9. Triage Committee
    10. IRP Panel selection
    11. CCG WS 2 Implementation (no meeting since last update)
    12. Prioritization Framework group (no meeting since last update)

  1. Updates ccPDPs (written updates)
    1. Update ccPDP3 - Review Mechanism (no meeting since 20 October 2022, awaiting public comments. Public comment forum closes 24 January 2023)
    2. Update IDN ccPDP4 (written update)

  1. Update liaisons (written updates)
    1. Update ALAC Liaison
    2. Update GNSO Liaison

  1. Update ccNSO Website redesign

Informational

  1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

Meeting with NomCom

Administrative matters for discussion and/or decision during the meeting

(items 11 – 14)

  1. Council 360 review terms of reference

For discussion and adoption.

Proposed terms of reference by small ad-hoc group (Alejandra, Olga and Chris)

Were introduced at meeting 190. Small group received comments from Nick.

 

  1. Updates & Adoption ccNSO Internal Procedures

Informational and/or Decision

  1. Update Guideline:  ccNSO SoI and CoI

For Information

  1. Update Implementation policy

For information

  1. Update Charters, Terms of Reference

Recurring until review of all charters and terms of reference has been completed.

No charters under review currently.

  1. Appointments to Working Groups and Committees

For Information and decision, if needed.

Appointment Effectiveness review team ccNSO Outreach and Involvement Standing Committee (OISC)

Volunteers to date:

 Items for discussion and/or decision during the meeting (items 15-17)

  1. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps.

Informational, for discussion

  1. Review Council workshop (Council meeting 190) on ccNSO& UA and next steps.

  1. ICANN76

For discussion

    1. ccNSO 20th Anniversary
    2. ccNSO related meetings (tentative block schedule)
    3. Sun 12/Mar 15:30-17:00 UTC - Prep Council Meeting & Workshop
  1. Roles and Responsibilities, including chair and vice-chair selection.

Current overview: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibilities-council-21apr22-en.pdf

  1. Succession planning liaisons ( Action item 189-08 and 09)
    1. Joint meetings:
      1. Mon 13/Mar 21:30-22:30 UTC - ccNSO-GNSO Councils Meeting
      2. Wed 15/Mar Time TBC - ccNSO- ccTLD related Board members, in accordance with adopted schedule.

Identify topics & facilitator(s)

    1. Thu 16/Mar 18:15-19:30 UTC - Council Meeting

  1. AOB

  1.  Next Council Meetings

○  Meeting 192, 16 February 2023 - 12:00 UTC

○  Meeting 193, 16 March 2023 - ICANN76|18:15-19:30 UTC

  1. Closure