Dear all,

Please find included updated agenda ( item 12 added)

Kind regards,

Bart

Draft Agenda ccNSO Council Meeting

13 March 2019, 17.00 Local time

1. Welcome and roll call

Consensus Agenda

If agreed, the consensus agenda items will be adopted all at once

2. Action Items

Action Item 148-01: The chair is requested to inform the ALAC of the appointment and the secretariat is requested to add the liaison to the relevant ccNSO email lists. Completed

Action Item 148-02: Secretariat to inform the candidates and include them on the relevant email list and list them on the SOPC webpage. Completed

Action Item 148-03: Secretariat to publish repository on Council wiki page. Completed

Action Item 148-04: The secretariat to publish Terms of Reference (IG liaison committee) and send out call for volunteers. Completed

3. Intermeeting decisions (since 14 February)

No Intermeeting decisions

4. Appointment Régis Masse as member of the Tech WG

For Decision

5. Introduction Guideline ccNSO Approval Action Process

Introduced to seek comments and feed-back from Councillors.

Councillors are requested to provide feed-back and comments on the proposed Guideline no later than two weeks after the Council meeting (by 27 March 2019).

6. PDP Part 1 Retirement and updated overall schedule PDP 3

6.1 Update WG taken from the meeting.

6.2 Adopt the Updated schedule

Background

Taking into account the progress to date of the WG Retirement, the original schedule for PDP 3 needs to adjusted to reflect this. The updated schedule was presented to the Retirement WG, which considered the proposed schedule reasonable.

7. Update CSC, RZERC, ECA: taken from the meeting

8. Updates WG written updates/ updates taken from the meeting.

9. Updates from chair, vice-chair and Councillors taken from the meeting.

10. Update liaisons

10.1Update ALAC Liaison (written update)

10.2Update GNSO Liaison (written update)

11. Next meetings

• April 18^th
• May 16 or 23^rd
• June – Marrakech (24-27 June)
• July/August – 22 August
• September 19
• October 17th
• November -Montreal (2-7 November) 
• December 19^th

Regular meeting

12. Membership application issue.

The Secretariat was informed that in the context of a recent membership application the name of the administrative contact ( the primary contact) in the IANA Database was not correct.

The Council discussed this on list and some Councillors expressed a concern that the  person applying on behalf of the ccTLD manager is not listed as a contact in the IANA Database.

Effectively 3 options were discussed:

1. It is IANA's and current operator's responsibility to make sure that the database is accurate and the proposal going forward is to wait for IANA /current operator to perfect/update its records before the Council  approve the membership.

2. Alternatively, Council could provide a conditional approval (say for 3 months) until the entries in the database are corrected. This way the current operator will have the task to update the database within the given period.

3. The Council should not be concerned and approve the application.

13. Adoption of CSC Effectiveness Review report and support for findings and recommendations

For discussion and adoption.

Report was circulated to the list on 4 March 2019.

14. Discussion and next steps Road Map review and update IDN overall policy

14.1 Road Map IDN overall policy

Discussion and agreement milestones Road Map update IDN overall policy:

At this meeting:

• ccNSO Council to send letter to the Board
• Request draft ToR for review working party by next Council meeting and after adoption send out. The scope should be limited to review the Fast Track Methodology and ccNSO PDP recommended overall IDN ccTLD policy to:
• Required Bylaw changes to include IDNccTLDs in ccNSO
• Changes needed to IDNccTLD string selection process
• Ensuring IDNccTLD are treated similar as  ccTLDs

• Call for volunteers

In Marrakesh (ICANN 65)

Discuss Initial findings Gap Analysis & discuss next steps with respect to:

• Inclusion IDNccTLD in ccNSO as soon as possible. 
• Need to launch PDP on IDN sting selection policy

14.2 Letter to Board on closing further evolution Fast Track Process and review of IDNccTLD overall policy recommendations (ccNSO PDP 2) and draft Terms of Reference for review policy recommendations.

For discussion and decision to ask the chair to draft a letter to the Board to agree on closing further evolution of the Fast Track Process after implementing the Risk Mitigation Process and agree to stop further steps with respect to the ccNSO PDP 2 and assist in review of the recommendations 

15.Chair and Vice-chair(s) Election

16.Next steps Assignment of Councillors Roles and Responsibilities

17.AOB

18. Thank You and Welcome

19.Closure