Agenda ccNSO Council Meeting San José 14 March 2012 1. Minutes and Actions ccNSO Council Telephone Conference 14 February 2012 1.1 Minutes 1.2 Actions 2. Updates 2.1 Chair 2.2 Vice-chairs 2.3 Councillors 2.4 Observers 2.5 ccNSO support staff 3. Results Council Workshop 3.1 Review and Update ccNSO Work Plan Description: The ccNSO Council and chairs of the ccNSO Working Groups reviewed and updated the ccNSO Workplan March 2012-March 2014. The updated work plan was presented to the ccTLD community present at the Costa Rica meeting. The Council noted that currently the ccNSO is at full capacity of its volunteers and therefore the need to find ways to influence the balance between (anticipated) work load and capacity, for example by prioritisation or engaging more volunteers. Proposed Resolution 1: The ccNSO Council adopts the proposed work plan (as included) and will update it at its next face-to face meeting at the ICANN meeting in Prague and review the work plan at the face-to face meeting April 2013. The adopted workplan will be posted on the ccNSO website. Proposed Resolution 2: The ccNSO Council sets up an informal study group under the chairmanship of [name of Councillor] with the following members [ members] to advise the Council on further steps to balance the anticipated (increasing) workload and capacity of the ccNSO. The study group is requested to report to the Council by its Prague meeting and seek participation of members of the ccTLD community. 3.2 Review and Update Assignment of Roles and Responsibilities ccNSO Council Members Description: The ccNSO Council reviewed and updated the ccNSO Council members assignment of roles and responsibilities March 2012-March 2013. The updated assignment of roles and responsibilities was presented to the ccTLD community present at the Costa Rica meeting Proposed resolution: The ccNSO Council adopts the proposed assignment of roles and responsibilities of the members of the ccNSO Council (as included). The assignment of roles and responsibilities will be reviewed updated at ccNSO Council face –to-face meeting in April 2013. The assignment of Roles and Responsibilities will be posted on the ccNSO website 4. Endorsement Framework of Interpretation WG Final Report on Obtaining and Documenting Consent. Description: The Framework of Interpretation WG was established by the ccNSO Council at its meeting in March 2011. In accordance with its charter the chair of the FOI WG has submitted its Final Report on obtaining and documenting “consent” of the incumbent ccTLD manager for ccTLD delegation and re-delegation requests to both the ccNSO and GAC to seek their endorsement for the guidelines contained in the report. Endorsement of the recommendations by both the ccNSO and GAC is condition to submit the recommendations to the ICANN Board of Directors. The Final Report was presented to the ccTLD community present at the Costa Rica meeting which unanimously supported the recommendations. Proposed Resolution: The ccNSO Council endorses the recommendations contained in the Final Report on obtaining and documenting “consent” for ccTLD delegation and redelegation requests and requests the Chair of the ccNSO Council to inform the chair of the FOIWG accordingly. The ccNSO Council thanks the WG for its hard work and progress made to date. 5. Working Group and Other Updates 5.1 Finance Working Group Survey results. Any action needed from ccNSO Council? 5.2 SOP Working Group 5.3 Framework of Interpretation Working Group 5.4 Joint ccNSO/GNSO IDN Working Group (JIG) 5.5 Joint Security & Stability Working Group (DSSA) 5.6 Study Group on Use of Names for Countries and Territories 5.7 Meetings Programme WG. Kathryn Reynolds has resigned from the WG. The WG proposes to appoint Katrina Sataki from the .LV (Latvia) as a new member of the working group. Not included in this overview are: · GAC-ccNSO liaison WG. Until further notice the WG is dormant. · Contact Repository Implementation Working Group, WG group will meet Thursday 15 March · IDN PDP Working Group 1. IDN WG1 will meet Thursday 15 March · IDN PDP Working Group 2. IDN WG 2 will meet Thursday 15 March 6. Appointment ccNSO drafting team to provide statement on ICANN’s WHOIS Roadmap ICANN published a Roadmap for the coordination of the technical and policy discussions necessary to implement the recommendations outlined in SAC 051 ( SSAC Report on Domain Name WHOIS Terminology and Structure). The ccNSO Council requests Becky Burr to lead the drafting team which in accordance with the ccNSO Guidelines on ccNSO Position Pares and Statements prepares a ccNSO statement to be submitted. Becky is also requested to find the additional members for the drafting team, with the help of the ccNSO secretariat. 7. Liaison updates 7.1 ALAC liaison 7.2 GNSO liaison 8 . Next ccNSO Council meetings The ccNSO Council resolves to select [insert name] as Vice Chair for the duration of 1 year, at the nomination of [insert name] and seconded by [insert name]10 . AOB 9 . Chair and Vice-Chair Election The ccNSO Council needs to select the ccNSO and vice –chairs at their meeting in San Jose, Costa Rica. The selection is for one (1) year. The ccNSO Council resolves to select [insert name] as Chair of the ccNSO for the duration of 1 year, at the nomination of [insert name] and seconded by [insert name] The ccNSO Council resolves to select [insert name] as Vice Chair for the duration of 1 year, at the nomination of [insert name] and seconded by [insert name] 10. Welcome and Thank You The ccNSO Council welcomes Margarita Valdez as the newly elected ccNSO Councillor from the Latin American and Caribbean Region who will take her seat at the end of the Council meeting. The ccNSO Council thanks Hiro Hotta ( .JP) for his service as vice-chair of the ccNSO over the last year. The ccNSO Council thanks Patricio Poblete, ccNSO Councillor for the Latin American and Caribbean Region, since December 2004, elected June 2004, stepping on 14 March 2011, for his outstanding work in the ccNSO and hopes that he will remain involved in the ccNSO activities. The ccNSO Council, on behalf of the ccTLD community present wants to thank the host of the San Jose, Costa Rica meeting, NIC CR, the ccTLD manager for .CR for hosting the ccTLD meetings and its hospitality.