Dear All, Please find below the notes from the 9 February Council call. Best regards, Joke Braeken Apologies: Nigel Roberts NOTES 1. Welcome and Apologies ADMINISTRATIVE TOPICS 2. Minutes and Actions 1 still ongoing. 3. Overview inter-meeting Council decisions 3 decisions: - ccNSO Liaison to ALAC - limit scope ATRT3 - travel funding. (agenda item 8) 4. Appointment volunteers 4.1. ccNSO Liaison to GNSO several reminders sent out by the secretariat. Proposal to not only track attendance, but also voting behaviour. (response received or not). 2 applications received. Ben Fuller (.na) and Biyi Oladipo (.ng). Preferred candidate needs to be selected. Selection process to be started by secretariat tomorrow, and will be closed by the end of next week. Voting to be tracked (response received or not. no further details) SUBSTANTIVE TOPICS 5. Specific reviews 5.1. Update on current state of play specific reviews - SSR2 - Directory Services (DRS) waiting for the guidelines to be adopted. Perhaps another call for volunteers needed. We will approach those that sought support from the ccNSO. still waiting for the Operating Standards. A webinar will be held soon. Updates to follow in Copenhagen. SSR2: very few candidates (6) from the LAC-region, none selected to SSR2. RDS: only 1 applicant from LAC-region. next steps for SSR2? Expect team to meet in Copenhagen. Proceed with 15 members. Additional members to be added later potentially. Copenhagen is what they are aiming at for the first meeting. - ATRT3 5.2. Directory Services and ATRT 3 Selection Process 6. Organisation review ccNSO and its timeline Webinars that were planned could not happen so far. Briefing during ccNSO meeting days in CPH. Working Party members have been selected. 7. Update Guidelines 7.1. Date council elections GRC currently working on this. For discussion: council election in autumn. New council members always take their seat in March. But this is conflict with the ICANN bylaws, that say they need to take their seats at the last meeting of the year. NomCom follows the timeline as described in the bylaws. They take a seat at the last meeting of the year. What would be your preference? Shall we continue as we currently do? this will allow us to ask questions to those that accepted their nomination at the last meeting of the year. Or shall we shift the timeline, and have the Q&A during the policy meeting (2nd meeting of the year?). Then the elections would need to happen during the summer (northern hemisphere). Debbie: what will happen to policy team meeting B? Will enough people show up, and be able to ask questions to those that accepted their nominations? What if ccNSO members start opting out of that meeting? Katrina: still unclear how this Meeting B will evolve. Byron: Symbolic opportunity to stress the relative independence of the ccNSO. Might be a relatively minor issue. Is it worthwhile to change? We are independent of ICANN, and could make a symbolic statement. Katrina: will we run into trouble with the legal department? We are talking about the bylaws here. But I also agree with Byron Summary: message to be passed on to GRC. We will leave it as it currently is. 7.2. Adoption Council Practices Guideline mover? Byron Seconder? Stephen were sent out for review. no comments received. Against? none Abstentions? none This document has been approved. Will be posted on ccNSO website (with date of adoption, without "draft" in the footer) 8. ccNSO Travel Funding to date 12 slots. GRC is currently working on the guideline. Number of slots is smallest of all SO/ACs. Shows independence from ICANN, but makes participation by smaller ccTLDs more problematic. If we want to increase the number of slots, we should ask for this during the OPS plan and budget public comment period. (start of March) SOP WG working on document with financial contributions by ccTLDs to ICANN. This took into account only 12 slots. because of the link with the expected ccTLD finacial contribution ccNSO has been very reluctant to ask for increase Do we seek for an increase? If yes, how many? Peter Vergote: are the 12 slots on an annual basis, or per meeting? Katrina: per meeting. Debbie: more flexibility around those 12 slots perhaps. Debbie is funded by her employer. It would be great to manage a pool. to have a way that when a council member chooses not to take the funding, it goes to a community member. Katrina: 3 NomCom council members to be funded. 1 slot per region for the council members. Remaining slots go to the broader ccTLD community. If the council member does not use its slot, it will go indeed to the community. in principle 4 slots for non council members. We do not have the opportunity to fund liaisions for instance. Peter (CENTR): I missed the discussions that Nigel was contributing to. Are we missing out on strong contributors because of lack of travel sponsorship? What problem are we trying to solve? Katrina: indeed challenge for smaller registries to participate in person. Maureen: ALAC has 27 slots specifically for ALAC members and regional leaders. GNSO have over 40 travel slots. Ching: or nomcom councillors -- would it be possible to free these spots from the ccNSO so that it's directly sponsored via the ICANN general pool ? Bart: originally all SO/ACs received 12 slots. Others increased their numbers throughout the years 9. Updates CSC, RZERC, EC/AC Byron: regular CSC meeting next week. No update on January report yet. Each of the meetings goes smoother than previous one. Metrics they are monitoring are satisfactory. SLAs have been met. Minor comments, outside regular framework. No cause for concern on regular metrics. Survey on quality and performance of IANA in terms of satisfaction. Stephen: 1. EC is getting itself organised with help from ICANN staff. a mailing list is in place. 2. guideline for handling matters EC. Annex D section 2 has been the focus so far. Rejection. Outline reviewed by Jordan Carter and Ben Fuller. will be presented to GRC shortly. Hopefully ready to be voted on in CPH. 3. Recent Board meeting. Request by Board Governance Committee to form a new Board committee, to handle accountability mechanisms. Change to fundamental bylaw. Will trigger approval action request to the community. This will require at least 3 SO's to approve. 10. WG Updates 10.1. Update CCWGs - CCWG Auction Proceeds. Second meeting in a few hours time. More formal update to follow regarding the work to day. Breaking news: the GNSO appointed Co-chair Jonathan Robinson mentioned his intention of stepping down. Afilias (.web new gTLD application): could be a conflict of interest. He will transit this role until the GNSO appoints a new co-chair. 10.2. Update WG - GRC: council election guideline, travel funding guideline. and others linked to new bylaws - Programme WG. Draft agenda sent by email as well. confirmation when we will meet with the ICANN Board and the GAC. Cross-community topic supported by GNSO and ccNSO on Thursday morning. - drafting team discussed 2 draft charters. Topics have been identified after a 2nd reading. 2 charters hopefully to be completed in 2 weeks time. to be included in issue report, which will be shared prior to the CPH meeting. 11. Council Updates none 12. Liaison Updates updates provided in written. Welcome to Wafa. 13. Next meetings Copenhagen SUN: - prep meeting (lunch - noon) Discussion roles and responsibilities of the councillors 1st meeting of the year, chair and vice chairs to be elected, and standing committees. Annual work plan to be discussed. - ALAC ccNSO meeting. at 17pm. agenda to be organised very shortly. MON: - meeting with GNSO council. lunch. agenda to be defined TUE: - board- ccNSO meeting. their questions have not been presented yet. will most likely ask about the implementation and EC related mechanisms. Suggestions for topics to be discussed is welcome. EPSRP. we could ask for comments - ccNSO-GAC meeting. Chris and Mike keep reminding us that people who would like to take their seat on the ICANN Board, should learn well in advance. Briefing in CPH. Webinars to be organised as well. WED: council meeting at 5 pm. Elect chairs and vice-chairs. Peter (CENTR) - Liaison for the GNSO: Patrick was unsure in the beginning on the expectations. Need for briefing. - Latest financial contributions to ICANN by ccTLDs: where to find them? Bart: by CPH there will be a more updated version. 2012 until at least 2015 to be included on the financial contributions page on the ccNSO website. Leonid: mind high exchange deals commission fees in Copenhagen- 13% on cash exchange and 45 Danish crowns min (some USD 7-8) on cash withdrawals from ATM ( in addition to your bank's regular commission fees) 14. Work Plan included in prep materials. 15. AOB 16. Closure Thank you. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org