NOTES | ccNSO Council Meeting 196 Thursday, 15 June 2023 at ICANN77 1. Welcome & roll call Welcome to all. Intro: Alejandra. Invites all to join Zoom, and use a headset while speaking, moving forward. Remote: Irina Danelia, Ai-chin Lu, Jiankang Yao Alejandra provides a summary of the main agenda items for today. Administrative Topics 2. Relevant Correspondence 3. Minutes and Action items a. Minutes meeting 195 Minutes were circulated 11 June 2023 b. Action Items All completed. 2 exceptions: * Review questions 360 review * Secretariat to work with ICANN org review team to schedule webinar between Council and GRC 4. Intersessional Decisions a. Approval submission on the Proposed NomCom related Bylaw changes (28 May 2023) b. Adoption report voting on ccNSO PDP3 Review Mechanism (30 May 2023) c. Support to prepare ccNSO Statement on re-balancing NomCom (26 May 2023) 5. Triage Decisions No decisions since 18 May 2023 (Council meeting 195) 6. Appointments a. Appointment Jacques Latour vice-chair Tech Working Group for a term of 3 years. Questions? None Move? Ali Second? Nick Questions regarding resolution? None Green ticks in Zoom Abstain? None Object? None All in favour. Resolution approved. Thanks to Jacques for volunteering. 7. Timelines Nomination/Election/Selection and appointment process managers a. Approval of timeline Board Seat 12 Nomination Process and appointment Joke Braeken as Nomination Process Manager Alejandra: process does not start now. But we need to appoint the process manager, to start the process on time Deadline: 6 months prior to ICANN2024 AGM. Timeline needs to consider sufficient time for the candidate(s) background check Move? Demi Second? Tatiana Bart: typo in resolution. Start is on 23 July 2023 Questions regarding resolution? Green ticks in zoom Abstain? none Object? none b. Approval of timeline CSC selection, appointment and mandate of CSC Selection Committee and appointment of Kimberly Carlson as CSC Selection Process Manager Like every year we are tasked with 3 work items with respect to the CSC membership selection: Selecting a member for a term of two years Coordinating the composition of the slate of members of the CSC with the RySG Approving the full slate of membership (members and liaisons). For item 2 and 3, we can mandate a small group who will take on the task of coordinating with the RySG and approve the full slate. Move: Sean Second: Molehe Questions regarding resolution? None Green ticks in Zoom Abstain? none Object? none All in favour c. Approval of timeline of Council Election and appointment of Joke Braeken as Council Election Process Manager The term of the following ccNSO Councillors ends in March 2024: ● Ali Hadji Mmadi (AF region, .KM) ● Yiankang Yao (AP Region, .CN) ● Irina Danelia (EU Region, .RU) ● Jennifer Lopez (LAC Region, .PA) ● Sean Copeland (NA Region, .VI) The ccNSO Council needs to establish a timeline for the election of Councillors. The proposed timeline Council Elections FY 2024 was circulated to you on 10 June 2023 We also need to appoint an Election Process Manager. Move? Stephen Second? Jordan Questions or comments regarding the decision? None Green ticks in zoom mean “in favour”, red crosses in case you abstain, object Abstain? None Object? None All in favour Main Topics 8. Adoption Board Report ccPDP3 Review mechanism Move? Olga Second? Ali Bart: typo. Review Mechanism instead of Retirement The Board Report was circulated to us. It includes the outcome of the members vote, the Council Resolution and the Final Report of the working group. No questions/comments regarding the resolution Green ticks in zoom Abstain? none Object? None All in favour Important milestone! 9. Feed-back 360 review and general observations Alejandra had 1:1 with Councillors. Looked at own evaluations, and discussed areas for improvement in Council. It was an enriching experience Javier: the evaluation process was well run. Conscious of not being adversarial or uncomfortable. It was a learning process and i was satisfied. Irina: liked the idea of the evaluation. Good opportunity to have feedback on what you are doing. Thanks to fellow colleagues for providing feedback Ali: exercise was good. Now we know how we work internally. Now I know how councilors see me. Good opportunity to improve how we work together. Alejandra: we will review the questions for future evaluation rounds 10. Adoption of Council Roles and Responsibilities Introduction: we have discussed the roles and responsibilities of us as Councillors during our work session in Cancun and on 1 June. We have agreed upon the skill set and other requirements per role and looked critically at the roles whether they needed to continue. Based on these results the roles and responsibilities overview has been updated. Move: Irina Second: Pablo Questions/comments regarding the resolution? Irina: regarding the table itself. Questions are confirmed candidates? Alejandra: yes. We circulated the one but last version, with question marks. Will remove them Green/red ticks in Zoom Abstain? none Object? None All in favour 11. Adoption ccNSO Portfolio of Activities 1 July 2023-30 June 2025 * ccNSO 2023-2025 Activity Portfolio<https://community.icann.org/download/attachments/238617158/ccNSOActivityPort...> * ccNSO Purpose and Goal Statement<https://community.icann.org/download/attachments/238617158/ccNSO%20Purpose%2...> Jordan: we sought feedback from community earlier this week during our session. No objections from the community, no suggestions for improvement. Move? Jordan Second? Jenifer Questions/comments regarding the resolution? None Objections? None Abstain? None All in favour 12. Draft Submission Rebalancing the NomCom ICANN SOs and ACs should be evenly involved in this critical function reflecting the evolution of the role of SOs and ACs in the governance of ICANN. Diversity should be looked at and tracked at the level of the NomCom, and not only at the level of the diversity of the appointing organisations. We still have time to review this. Until 22 June, when the small team will do some edits. We will gather your feedback. Final response to council will be circulated on 26 june, to seek your support. Submit on 29 June. Jordan: proposing radical rebalancing of the NomCom Suggestion to do this via cross-community WG process Encourages the council to think about that. Is that the right path? But, is only grassroot approach to have changes. Encourages all to think about this carefully. May come as a surprise to some outside this room Tatiana: answered my question. Wondering about Cross-Community-process. We change the bylaws, the governance structure. I do not see any other way. You do not want to leave these decisions to the Board. But i was puzzled at the start too. Perhaps indicate a timeline? To avoid being stuck for another 5 years. Adding that we want to see clear timeline regarding start and end dates. Bart: Tatina and Jordan, please make some suggestions. Circulate to Council mailing list. What do you want to see? Chartering itself? Going back to transition work, that was also done by SO/ACs themselves. See also holistic review. Tatiana: thanks! Pleasure to read the doc Chris: agrees with Jordan about complexity. Does not see another way. Not a sudden emergency. It will be difficult. You could have 3 seats, and rotate the regions. That is what we do with the Board. Mandating for the NomCom has to provide “independent” directors. That is the right thing to do, but it is challenging. What does “independent” mean? Alejandra: please review and help the small team. Final doc will be circulated for approval. 13. Does ccNSO need to provide feed-back and input on PTI Bylaw change? See: https://www.icann.org/en/public-comment/proceeding/pti-iana-governance-propo... Stephen: regarding planning and budget. 5 years. Sync with icann org. I have no objections to that. They also wanted to adjust the start of the review process, submission of PTI budget. Push closer to year end. It would enhance community engagement. But SOPC is concerned that an already difficult workload during end-of-year holiday period will become even more challenging. A lot of work to do simultaneously. Irina: I suggested to include this item on Council agenda. This is an important amendment. First change to PTI bylaws.both PTI staff and board try to go through the proper process. This is a reason for the council to provide a comment. The proposed amendments and the reasons are clear and convincing. I personally support. I joked about the Christmas period workload, but I believe the SOPC will be able to manage. We can find a way to cover all docs properly. Thirdly, there were comments during the session from other councillors regarding the need to keep PTI and ICANN separated. Not harmed by proposed amendments. But a public comment is an opportunity to remind us about the fundamental outcomes from the IANA transition. Jordan: iana is the most important thing ICANN does. More important than meetings etc. IANA comes first. If there is a budget constraint. This proposal sticks to that. Minimal staggering between the 2. No input regarding the workload during end of year break. Logic from 10 years ago is still being supported by those that submitted the proposals Alejandra: good to provide feedback. Please confirm with ticks if you agree (green: yes, red: do not agree). Green ticks in zoom Alejandra: let’s emphasise the important aspects. Do you support? gree/red ticks All in favour 14. Progress UA Committee Terms of Reference Draft ToR were circulated. The ad hoc team is seeking our feedback. Bart: Goes back to roadmap regarding UA, adopted after ICANN76. Scope of activities: * Create ccNSO Universal Acceptance Committee (UAC) * Strengthen the role of the liaison to UASG, appointed by ccnso Council * Information sharing. See also presentation from yesterday. Part of the community is very involved in UA. they seek a platform at a global level * Explore potential additional activities, based on the roadmap doc you adopted. Membership: standard language. See also DASC ToR Finally, review of activities. Alejandra: homework. Please review and submit your comments. Due date: 30 June 2023, end of day. Afterwards we can adopt the ToR and launch a call for volunteers. Updates 15. Update ccPDP4 See policy session earlier today 16. Update CSC, ECA Non CSC meeting Rejection Action Procedure ended. 17. Chair, Vice-chair, Councillors, RO and Secretariat Rosio (LACTLD): brief announcement. We launched a new tool. Unified Domain Search Engine. See blog at lactld.org. Tracks registration availability for all integrated ccTLDs. We welcome your feedback. Alejandra was part of the effort. Thanks to Alejandra Stephen: Tech Day was a good success. Eberhard made a written report. Not yet circulated. Bart: Will be done after the meeting. 18. WG Updates Taken from the meeting ● IGLC ● GRC ● SOPC ● OISC (no meeting since ICANN 74, travel funding subgroup met) ● TLD-OPS ● DASC ● Technical WG ● MPC ● IRP Panel selection ● CCG WS 2 Implementation ● Prioritization Framework group 19. Update Liaisons (written updates) a. ALAC Liaison b. GNSO Liaison c. UASG Liaison 20. Next meetings ● Meeting 197, 20 July – 21:00 UTC ● Meeting 198, 17 August – 12:00 UTC ● Meeting 199, 21 September – 18:00 UTC ● Meeting 200, October – ICANN 78 TBD ● Meeting 201, 16 November – 12:00 UTC ● Meeting 202, 21 December – 21:00 UTC 21. AOB none 22. Thank you Thank you to GoDaddy .US (Fernando España, Alex O’Keefe, Crystal Peterson, and rest of the team) for a great ccNSO Cocktail and the creative flag of doughnuts at the ccNSO’s 20th Anniversary celebrations. Thank you to the volunteers for organising all the high quality sessions, including the fun one. Thank you to the Secretariat for your incredible efforts and support before and during this meeting. Without you nothing of this would be possible. Thank you to the interpreters for your hard work and for allowing more participants to engage in the ccNSO activities. Finally, thank you all! for participating either in person or remotely. The meeting is adjourned! 23. Adjourn Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> = = = ICANN77 links to bookmark now * ccNSO Schedule https://community.icann.org/x/IQM5Dg * ccNSO Session Highlights https://community.icann.org/x/RgI5Dg * Tech Day https://community.icann.org/x/MAM5Dg