"Must do" for ICANN67 - the Council meeting
Dear Councillors, On our call on 24th February, we identified one session as "must do" for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan. In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil ities-council-26feb18-en.pdf ) "The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year." Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: ". The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made." Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: "The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year". Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward? For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline "does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council" then "the Chair of the ccNSO will decide". (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately). For the record: - The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only, - According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year, - Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago, - The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown, based on Section 4.2 of the Guideline, the Chair decides: - the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, - the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020. Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline). Date and Time Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN's public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time). After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree? Chair - Vice Chair(s) Election Procedure As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure: * Nomination & seconding period (public): - Start: Thu, 27 February 2020 (00:01 UTC) - Close: Wed, 04 March 2020 (12:00,i.e. noon UTC) * Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC * Secret voting (in any case) period: - Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC - Voting (secret): - Start: Thu, 5 March 2020 (00:01 UTC) - Close: Wednesday, 11 March 2020 (23:59 UTC) Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs. As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call. Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls. Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow. Thank you! Kind regards, ]{atrina
Katrina, What you have proposed makes sense under the circumstances. You have my support. /Stephen [SNIP]
Dear Katrina and all, I agree with the suggested Thursday, 12 March 2020 at noon UTC . Moreover, I also agree with the proposed Chair and Vice-Chairs election procedure. Best regards, This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. On Wed, Feb 26, 2020 at 11:09 AM Katrina Sataki <katrina@nic.lv> wrote:
Dear Councillors,
On our call on 24th February, we identified one session as “must do” for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan.
In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) “The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year.”
Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: “… The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made.” Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: “The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year”.
Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward?
For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline “does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council” then “the Chair of the ccNSO will decide”. (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately).
For the record:
- The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only,
- According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year,
- Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago,
- The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown,
based on Section 4.2 of the Guideline, the Chair decides:
- the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face,
- the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.
Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline).
*Date and Time*
Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN’s public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time).
After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree?
*Chair – Vice Chair(s) Election Procedure*
As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure:
* Nomination & seconding period (public):
- Start: Thu, 27 February 2020 (00:01 UTC)
- Close: Wed, 04 March 2020 (12:00,i.e. noon UTC)
* Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC
* Secret voting (in any case) period:
- Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC
- Voting (secret):
- Start: Thu, 5 March 2020 (00:01 UTC)
- Close: Wednesday, 11 March 2020 (23:59 UTC)
Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs.
As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call.
Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls.
Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow.
Thank you!
Kind regards,
]{atrina _______________________________________________ Ccnso-council mailing list Ccnso-council@icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.
That all looks eminently reasonable, I support. From: Ccnso-council <ccnso-council-bounces@icann.org> On Behalf Of Katrina Sataki Sent: Wednesday, February 26, 2020 3:09 PM To: 'ccnso-council' <ccnso-council@icann.org> Subject: [ccnso-council] "Must do" for ICANN67 - the Council meeting Dear Councillors, On our call on 24th February, we identified one session as "must do" for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan. In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) "The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year." Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: "... The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made." Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: "The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year". Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward? For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline "does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council" then "the Chair of the ccNSO will decide". (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately). For the record: - The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only, - According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year, - Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago, - The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown, based on Section 4.2 of the Guideline, the Chair decides: - the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, - the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020. Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline). Date and Time Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN's public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time). After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree? Chair - Vice Chair(s) Election Procedure As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure: * Nomination & seconding period (public): - Start: Thu, 27 February 2020 (00:01 UTC) - Close: Wed, 04 March 2020 (12:00,i.e. noon UTC) * Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC * Secret voting (in any case) period: - Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC - Voting (secret): - Start: Thu, 5 March 2020 (00:01 UTC) - Close: Wednesday, 11 March 2020 (23:59 UTC) Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs. As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call. Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls. Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow. Thank you! Kind regards, ]{atrina
I support too. Best Regards, Laura Margolis El El mié, 26 feb 2020 a las 13:14, Nick Wenban-Smith < Nick.Wenban-Smith@nominet.uk> escribió:
That all looks eminently reasonable, I support.
*From:* Ccnso-council <ccnso-council-bounces@icann.org> *On Behalf Of *Katrina Sataki *Sent:* Wednesday, February 26, 2020 3:09 PM *To:* 'ccnso-council' <ccnso-council@icann.org> *Subject:* [ccnso-council] "Must do" for ICANN67 - the Council meeting
Dear Councillors,
On our call on 24th February, we identified one session as “must do” for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan.
In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) “The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year.”
Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: “… The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made.” Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: “The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year”.
Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward?
For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline “does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council” then “the Chair of the ccNSO will decide”. (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately).
For the record:
- The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only,
- According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year,
- Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago,
- The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown,
based on Section 4.2 of the Guideline, the Chair decides:
- the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face,
- the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.
Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline).
*Date and Time*
Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN’s public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time).
After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree?
*Chair – Vice Chair(s) Election Procedure*
As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure:
* Nomination & seconding period (public):
- Start: Thu, 27 February 2020 (00:01 UTC)
- Close: Wed, 04 March 2020 (12:00,i.e. noon UTC)
* Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC
* Secret voting (in any case) period:
- Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC
- Voting (secret):
- Start: Thu, 5 March 2020 (00:01 UTC)
- Close: Wednesday, 11 March 2020 (23:59 UTC)
Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs.
As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call.
Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls.
Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow.
Thank you!
Kind regards,
]{atrina _______________________________________________ Ccnso-council mailing list Ccnso-council@icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.
Hi Katrina, I agree with your proposal. Best, Alejandra -- [image: Photograph] *Alejandra Reynoso*Investigación & Desarrollo | Dominios .gt *P:* +502 23688565 *E:* alejandra.reynoso@cctld.gt 18 Ave. 11-42 Zona 15, V.H. III. Guatemala, Guatemala www.gt On Wed, Feb 26, 2020 at 9:09 AM Katrina Sataki <katrina@nic.lv> wrote:
Dear Councillors,
On our call on 24th February, we identified one session as “must do” for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan.
In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) “The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year.”
Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: “… The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made.” Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: “The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year”.
Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward?
For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline “does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council” then “the Chair of the ccNSO will decide”. (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately).
For the record:
- The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only,
- According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year,
- Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago,
- The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown,
based on Section 4.2 of the Guideline, the Chair decides:
- the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face,
- the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.
Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline).
*Date and Time*
Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN’s public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time).
After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree?
*Chair – Vice Chair(s) Election Procedure*
As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure:
* Nomination & seconding period (public):
- Start: Thu, 27 February 2020 (00:01 UTC)
- Close: Wed, 04 March 2020 (12:00,i.e. noon UTC)
* Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC
* Secret voting (in any case) period:
- Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC
- Voting (secret):
- Start: Thu, 5 March 2020 (00:01 UTC)
- Close: Wednesday, 11 March 2020 (23:59 UTC)
Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs.
As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call.
Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls.
Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow.
Thank you!
Kind regards,
]{atrina _______________________________________________ Ccnso-council mailing list Ccnso-council@icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.
I agree with your proposals. Marie-Noémie De : Ccnso-council [mailto:ccnso-council-bounces@icann.org] De la part de Katrina Sataki Envoyé : mercredi 26 février 2020 16:09 À : 'ccnso-council' Objet : [ccnso-council] "Must do" for ICANN67 - the Council meeting Dear Councillors, On our call on 24th February, we identified one session as "must do" for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan. In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) "The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year." Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: "... The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made." Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: "The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year". Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward? For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline "does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council" then "the Chair of the ccNSO will decide". (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately). For the record: - The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only, - According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year, - Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago, - The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown, based on Section 4.2 of the Guideline, the Chair decides: - the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, - the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020. Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline). Date and Time Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN's public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time). After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree? Chair - Vice Chair(s) Election Procedure As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure: * Nomination & seconding period (public): - Start: Thu, 27 February 2020 (00:01 UTC) - Close: Wed, 04 March 2020 (12:00,i.e. noon UTC) * Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC * Secret voting (in any case) period: - Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC - Voting (secret): - Start: Thu, 5 March 2020 (00:01 UTC) - Close: Wednesday, 11 March 2020 (23:59 UTC) Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs. As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call. Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls. Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow. Thank you! Kind regards, ]{atrina _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.
Hi Katrina, All, I agree with the proposed way forward. Regards, Giovanni [cid:image002.jpg@01D5ECDE.725C8AE0]<http://www.eurid.eu/>Giovanni Seppia / External Relations Manager EURid vzw Telecomlaan 9, 1831 Diegem, Belgium T: +32 2 401 27 50 | M: +39 335 8141733 www.eurid.eu<http://www.eurid.eu/> RPR Brussel - VAT BE 0864.240.405 [cid:image003.jpg@01D4F6BF.C28BB830]<https://twitter.com/EUregistry> [cid:image004.jpg@01D4F6BF.C28BB830] <https://www.linkedin.com/company/eurid/> [cid:image005.jpg@01D4F6BF.C28BB830] <https://www.facebook.com/EUregistry> From: Ccnso-council <ccnso-council-bounces@icann.org> On Behalf Of Katrina Sataki Sent: 26 February 2020 16:09 To: 'ccnso-council' <ccnso-council@icann.org> Subject: [ccnso-council] "Must do" for ICANN67 - the Council meeting Dear Councillors, On our call on 24th February, we identified one session as "must do" for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan. In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) "The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year." Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: "... The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made." Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: "The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year". Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward? For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline "does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council" then "the Chair of the ccNSO will decide". (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately). For the record: - The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only, - According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year, - Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago, - The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown, based on Section 4.2 of the Guideline, the Chair decides: - the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, - the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020. Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline). Date and Time Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN's public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time). After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree? Chair - Vice Chair(s) Election Procedure As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure: * Nomination & seconding period (public): - Start: Thu, 27 February 2020 (00:01 UTC) - Close: Wed, 04 March 2020 (12:00,i.e. noon UTC) * Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC * Secret voting (in any case) period: - Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC - Voting (secret): - Start: Thu, 5 March 2020 (00:01 UTC) - Close: Wednesday, 11 March 2020 (23:59 UTC) Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs. As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call. Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls. Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow. Thank you! Kind regards, ]{atrina Disclaimer: This email and any attachment hereto is intended solely for the person to which it is addressed and may contain confidential and/or privileged information. If you are not the intended recipient or if you have received this email in error, please delete it and immediately contact the sender by telephone or email, and destroy any copies of this information. You should not use or copy it, nor disclose its content to any other person or rely upon this information. Please note that any views presented in the email and any attachment hereto are solely those of the author and do not necessarily represent those of EURid. Any processing of personal data via email is done in accordance with our Privacy Policy. While all care has been taken to avoid any known viruses, the recipient is advised to check this email and any attachment for presence of viruses. http://www.eurid.eu/en/legal-disclaimer https://eurid.eu/en/other-infomation/privacy-policy
Hi all In the circumstances, me too. Cheers Jordan On Thu, 27 Feb 2020 at 07:54, Giovanni Seppia <Giovanni.Seppia@eurid.eu> wrote:
Hi Katrina, All,
I agree with the proposed way forward.
Regards,
Giovanni
<http://www.eurid.eu/>*Giovanni Seppia* */ External Relations Manager*
*EURid vzw*
Telecomlaan 9 <https://www.google.com/maps/search/Telecomlaan+9?entry=gmail&source=g>, 1831 Diegem, Belgium
T: +32 2 401 27 50 | M: +39 335 8141733
www.eurid.eu
RPR Brussel – VAT BE 0864.240.405
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*From:* Ccnso-council <ccnso-council-bounces@icann.org> *On Behalf Of *Katrina Sataki *Sent:* 26 February 2020 16:09 *To:* 'ccnso-council' <ccnso-council@icann.org>
*Subject:* [ccnso-council] "Must do" for ICANN67 - the Council meeting
Dear Councillors,
On our call on 24th February, we identified one session as “must do” for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan.
In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) “The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year.”
Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: “… The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made.” Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: “The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year”.
Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward?
For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline “does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council” then “the Chair of the ccNSO will decide”. (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately).
For the record:
- The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only,
- According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year,
- Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago,
- The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown,
based on Section 4.2 of the Guideline, the Chair decides:
- the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face,
- the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.
Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline).
*Date and Time*
Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN’s public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time).
After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree?
*Chair – Vice Chair(s) Election Procedure*
As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure:
* Nomination & seconding period (public):
- Start: Thu, 27 February 2020 (00:01 UTC)
- Close: Wed, 04 March 2020 (12:00,i.e. noon UTC)
* Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC
* Secret voting (in any case) period:
- Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC
- Voting (secret):
- Start: Thu, 5 March 2020 (00:01 UTC)
- Close: Wednesday, 11 March 2020 (23:59 UTC)
Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs.
As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call.
Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls.
Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow.
Thank you!
Kind regards,
]{atrina
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-- Jordan Carter Group Chief Executive, InternetNZ +64-21-442-649 -|- jordan@InternetNZ.net.nz Sent on the run, apologies for brevity
I support Kind regards Abdalla Omari On Wed, Feb 26, 2020, 6:09 PM Katrina Sataki <katrina@nic.lv> wrote:
Dear Councillors,
On our call on 24th February, we identified one session as “must do” for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan.
In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... ) “The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year.”
Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: “… The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made.” Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: “The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year”.
Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward?
For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline “does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council” then “the Chair of the ccNSO will decide”. (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately).
For the record:
- The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only,
- According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year,
- Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago,
- The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown,
based on Section 4.2 of the Guideline, the Chair decides:
- the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face,
- the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.
Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline).
*Date and Time*
Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN’s public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time).
After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree?
*Chair – Vice Chair(s) Election Procedure*
As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure:
* Nomination & seconding period (public):
- Start: Thu, 27 February 2020 (00:01 UTC)
- Close: Wed, 04 March 2020 (12:00,i.e. noon UTC)
* Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC
* Secret voting (in any case) period:
- Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC
- Voting (secret):
- Start: Thu, 5 March 2020 (00:01 UTC)
- Close: Wednesday, 11 March 2020 (23:59 UTC)
Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs.
As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call.
Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls.
Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow.
Thank you!
Kind regards,
]{atrina _______________________________________________ Ccnso-council mailing list Ccnso-council@icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.
Dear Katrina, Thank you very much for your leadership. And thank you for your full respects to the time zones. I agree with the way forward you proposed. One thing I'd like to confirm is ; The Council call currently proposed on Thursday, 12 March 2020 at noon UTC is the replacement of the physical Council meeting in Cancun, which means the outgoing Councilor (only me, this time) will attend the call as a Councilor and his/her seat will be replaced by the incoming Councilor (At-Chin, this time) at the end of the Council call. Regards, Hiro On Wed, 26 Feb 2020 17:09:09 +0200 "Katrina Sataki" <katrina@nic.lv> wrote:
Dear Councillors,
On our call on 24th February, we identified one session as "must do" for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan.
In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil ities-council-26feb18-en.pdf ) "The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year."
Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: ". The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made." Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: "The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year".
Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward?
For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline "does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council" then "the Chair of the ccNSO will decide". (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately).
For the record:
- The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only,
- According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year,
- Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago,
- The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown,
based on Section 4.2 of the Guideline, the Chair decides:
- the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face,
- the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.
Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline).
Date and Time
Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN's public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time).
After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree?
Chair - Vice Chair(s) Election Procedure
As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure:
* Nomination & seconding period (public):
- Start: Thu, 27 February 2020 (00:01 UTC)
- Close: Wed, 04 March 2020 (12:00,i.e. noon UTC)
* Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC
* Secret voting (in any case) period:
- Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC
- Voting (secret):
- Start: Thu, 5 March 2020 (00:01 UTC)
- Close: Wednesday, 11 March 2020 (23:59 UTC)
Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs.
As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call.
Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls.
Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow.
Thank you!
Kind regards,
]{atrina
participants (11)
-
Abdalla Omari -
Alejandra Reynoso -
Giovanni Seppia -
HiroHOTTA -
Jordan Carter -
Katrina Sataki -
Laura Margolis -
marienoemie.marques＠orange.com -
Nick Wenban-Smith -
Pablo Rodriguez -
Stephen Deerhake ＠ ASNIC