Dear Councillors, Please find below the notes taken during today’s council call. Best regards, Joke Council call - 16 June @11:00 UTC Wiki: https://community.icann.org/x/BiyAAw Apologies: Byron Holland Demi Getschko Peter Van Roste 1) Welcome and Apologies 2) Minutes and Actions 3) Overview inter-meeting Council decisions 4) Approval membership application .ba (Bosnia and Herzogovina) 5) Appointment new member CCWG use of country and territory names as TLDs 6) IANA Stewardship transition and CCWG –Accountability 6.1 Progress implementation For information 6.2. Progress ccNSO Guideline Selection ccNSO appointed member RZERC 7) CSC membership Selection 7.2 For discussion: selection committee or full Council decisions 8) PDP Review Mechanism and Retirement Framework 9) Meeting B Update/Programme WG update For information (Alejandra Reynoso) 10) Format preparatory face-to face Council meetings 11) Council Updates 12) WG updates 13) Liaison Updates 14) Monthly Work Plan 15) Next meetings 16) AOB 17) Closure NOTES 1) Welcome and Apologies no further apologies. We are quorate. 2) Minutes and Actions minutes from 12.05 have been distributed. No objections, hence minutes are adopted. All action items completed. (see wiki space) 3) Overview inter-meeting Council decisions 1. Alejandra provided updates to the survey. Sent out last Friday. Feedback expected by Helsinki. Reminder sent out today 2. CSC: notification sent to all mailing lists, and ROs. 4) Approval membership application .ba (Bosnia and Herzogovina) new Membership application application from .ba. all checks have been performed. Draft resolution. Movers? Stephen Seconders? Hiro approved. ccTLD manager for .ba is now ccNSO member number 159. in favour? Debbie, Alejandra, Becky, Hiro 5) Appointment new member CCWG use of country and territory names as TLDs CCWG. new member application. Timo (.ee) Movers? Becky Seconders? Peter Vergote Draft resolution. Secretariat to inform co-chairs In favour? Alejandra, Becky, Peter Objections? None Approved. 6) IANA Stewardship transition and CCWG–Accountability 6.1 Progress implementation Presentation included, notes from ISTACC call on Tuesday distributed. The mandate of this group was renewed. ICANN Board has adopted new bylaws. Effective after the transition. Public comment period currently for RZERC charter. ccNSO appoints 1 member. Contract between PTI and ICANN will on agenda in Helsinki Intellectual property rights IANA under discussion CSC membership discussed later today. Discussions on WS2 workload. Meeting on Sunday in Helsinki. Appears that interest of ccTLD community is diminishing. Noted by all participants on the call. We need to check whether our appointed members still want to continue the work. 6.2. Progress ccNSO Guideline Selection ccNSO appointed member RZERC Guideline for CSC. Draft was circulated. CSC guideline used to make the RZERC selection process guideline. Will be easier: no coordination needed with other SO/ACs. In 2 weeks we will be able to send you the proposed guideline for RZERC. Charter is now out for public comments. Pressure on us to adopt this guideline. RZERC needs to be in place by 15 August. 7) CSC membership Selection Guideline adopted today hopefully. In Helsinki we will answer questions from the community. Window EoI will close 15 July. Consult with RySG. Names to be submitted to ICANN secreatry on 22 July. Followed by consultation with GNSO and full slate needs to be adopted by 10 August. Structural overview. New structure, and the position of the CSC in it. Main purpose CSC: satisfactory performance IANA naming function, for the direct customers (e.g. ccTLDs). Need to monitor the performance and engage with PTI regarding possible issues. Composition CSC: 2 members by ccTLD operators. 2 gTLD registry operators, 1 additional TLD representative. 1 liaison from IANA and 1 liasion from each SO/AC within ICANN. Stephen: update on what to expect. Long guideline. 2 hard dates: completion nomination/selection 2 ccTLD appointments 22 july. overall approval by 10 august. Multi-step process. selection of the members. Guideline has a conflict-of-interest section. Requirements the candidates needs to meet: subject matter expertise is fundamental. diversity secondary. Candidate can come from any ccTLD registry, ccNSO member or not. Needs to be back by a cc. Rankings in order of preference sent to icann secretariat. Thoughts to set-up sub-group within the council, to move the selection process forward. 1 member from each of the 5 regions + 1 from NomCom.. Sub-group with final authority, or sub-group does a selection that needs to be approved by the council. Final consultation with gNSO on full slate and liaisons. Debbie: 2 questions 1. list of requirements the candidates should meet. no weight put on those criteria. Requirements consist of 2 parts. 1 part from proposal itself, second part are specific ccTLD requirements. No weight added to those requirements. Based on previous selection rounds (selection members to ICG), elaborate system developed at the time. but it turned out to be very cumbersome. Adds quasi objectivity to the selection process, which is not subjective for each councillor. Guideline may require updates after the first selection round. 2. what is a ccTLD/gTLD? some ccTLDs might be backend provider for gTLDs, set policy, run the operations etc. Draft decision. Movers? Debbie Seconders? Becky, Abibu Against? none Abstentions? none All in favour. 7.2 For discussion: selection committee or full Council decisions How to do consultations, how to appoint full slate? Selection committee within the council, consisting of 1 councillor per region, and 1 from NomCom. These 6 people coordinate with GNSO. If we go for this option, we need to decide on the mandate. only initial work, or also the final approval of the selection and full slate approval? Do you agree to nominate a subset of councilors to do coordination with GNSO and RySG. Supported by Becky, Peter, Alejandra. Its mandate? a. only consultation? opinion of Peter and Alejandra. Debbie agrees. Agree? Alejandra, Debbie, Peter b. also decide on full slate? Suggestion by Bart: take this offline. Council needs to be quorate. This will be difficult around that time of the year. Council has the final say: one of the members can always be removed by the council. process over e-mail takes about a week. 2 decisions: member selection by ccNSO, and the full slate. Only a week in between. Selection of members done by full council. Suggestion by Bart: subcommittee mandated, which has meeting with GNSO. The subcommittee could consult with council, if there is a real concern, the sub-committee is aware of it. Debbie agrees to this. Think about who from your regions can be on this sub-committee. To be further discussed in Helsinki. 8) PDP Review Mechanism and Retirement Framework paper prepared by staff on decision to be taken regarding launch of PDP. issue manager to be appointed. tentative timeline, and oversight committee in council to be appointed. Assumptions: Secretariat to prepare draft resolutions in time for prep. meeting on Monday 27 June. Request for issue report should include initial scope of the issues, advice whether we should have 1/2 PDPs. Optimal structure? Issue manager proposed by Katrina: Bart. Issue report to be ready by start of October. Ready by Hyderabad. Agreement to have Bart appointed as issue manager. Oversight committee from council needed to. Secretariat to issue call for volunteers from the council. 9) Meeting B Update/Programme WG update update by Alejandra. All presenters set. cocktail invitations sent out. chair country & geo names Forum: Cheryl Langdon-Orr Moderators from ccNSO and GNSO 10) Format preparatory face-to face Council meetings 11) Council Updates intro by Goran. later call with GNSO. 12) WG updates 13) Liaison Updates provided by Patrick/Ron 14) Monthly Work Plan 15) Next meetings prep meeting from 11:15 until 12:00, local time on Monday in Helsinki Attention: ICANN meeting schedule will say a different start time. F2F in Helsinki from 10:45 to 12:00 on Thursday, local time. Next meetings: working on schedule until December. No call in august. Bart to submit responses from councilors to IANA. Will happen before Helsinki meeting. Replacement for Keith? No, he is still involved. Willing to remain involved in the implementation process. 16) AOB 17) Closure Thank you. See you in Helsinki. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org