Dear All, Please find included below some high level notes from today’s ccNSO Council Meeting. The notes help you navigate through the call, and do not replace the recordings. Best regards. Joke Braeken 1. Welcome and roll call Welcome by Chair Alejandra Reynoso (.gt) It is her first meeting as Chair Quorate? Yes Apologies: Giovanni. Link recording the background materials for today’s meeting. https://community.icann.org/x/bgFACQ Instructions regarding the flow of the session. How to raise hands and move/second/vote during the Council’s meeting. First mover/seconder, then discussion, then formal voting. (Abstain/Approve/Disagree via zoom-buttons). Limit the ccNSO Working Group or Committee updates in principle in future to written updates. 2. Minutes & Action Items a. Minutes Meeting 170 Notes and transcript have been circulated b. Action items and To-do’s, if any Only 1 action item pending, all others completed (related to triage committee) 3. Intermeeting Decisions (since 25 March 2021) a. Appointment Biyi Oladipo (.ng & ccNSO Councillor) member OISC b. Appointment Javier Rúa-Jovet (NomCom appointed Councillor), member IGLC Thanks to both for stepping forward 4. ccPDP 3 a. Part 1 Retirement – Update Bart (Issue Manager): Public comment closed last week. Late submission by BC. Other comment by RySG. Both agreed with the separation: WG does not need to wait for the conclusion of the Review Mechanism to proceed. The Issue Manager will soon send a final report, on which the ccNSO membership is expected to vote. Regarding the substance of the comments: no changes to the policy are needed. The comments were previously addressed. b. Part 2 Review Mechanism –Update Stephen Deerhake (ccPDP3 Chair) : Webinar with GAC took place last week. Was well attended. Last ccPDP3-RM meeting took place yesterday. 3 meetings left between now and ICANN71. 5. IDN ccPDP4: Update Ai-Chin: Very good webinar last week. Continued discussion regarding the IDN cctld string (de)selection. Discussions regarding the general string requirements and terminology (such as designated language) as well as technical requirements (incl concepts such as IDNA2008, unicode etc). Bart: The Variant Management sub-group started its work as well. The sub-group started to review what variant management means. 6. Appointment Chair OISC Appointment Pablo as OISC Chair. Move? Stephen Second? Javier Any comments or questions on the resolution? None Against? None Abstain? None All in favour. 7. Council Roles and Responsibilities March 2021-March 2022 a. Focus areas Chair and Vice-Chairs Internal view of the ccNSO. Outreach and engagement: Pablo. Jordan will overlook the priorities and work flow via the Triage Committee External view to the ccNSO: role of the ccNSO as decisional participant. Will be handled by Alejandra. b. Adoption Roles and responsibilities Councillors * Council Roles and Responsibilities https://docs.google.com/spreadsheets/d/1dQfe1zCp0LdFFkwb6cZ1W-aXrR3Z_B92/edi... Changes: · OISC was added · Irina as 4th Triage Committee member, additional alternate member. · Approval Action and Rejection Action managers combined * ccNSO External appointments Living document. Additional appointment requests might be added. https://docs.google.com/spreadsheets/d/1dQfe1zCp0LdFFkwb6cZ1W-aXrR3Z_B92/edi... Stephen has represented the ccNSO in the ECA since 2016. He is retiring from this role. Thanks Katrina to trust him with this role. Have been conflicts with ICANN org at the beginning but they have been smoothed out. Stephen was pen-holder within the ECA. Overall highlights: * 2 approval action forums that Stephen Chaired (Johannesburg and Montreal). Insignificant changes to the ICANN bylaws. * Chris Disspain on the Board. ccNSO appointed The letter-writing: contacting ICANN legal. Correspondence trail stays within the SO/AC community. About 9 letters per year. It has been a privilege, good luck to Alejandra. Seen the last minute changes to both overviews: decision will be taken online. Councilors agreed. 8. ccNSO Council Workshop 16 March 2021 a. Results Workshop Effectiveness and Efficiency Council Jam Board is being shared in the Zoom room. Summary of the 8 elements that were proposed to enhance effectiveness and efficiency of the Council. Link to the Jamboard : https://jamboard.google.com/d/1b-9OtiJH91JQSX6KJD8D9bLYk0q5Yzw8UPKexe7l4z4/e... [cid:image001.png@01D7378D.2B4A8760] Question regarding the 8th topic: Document with the main topics that are currently being discussed in the Council. E.g. ccPDP status updates. Jenifer: guide to ensure all Councilors are on the same page, and can participate more actively. Marie-Noemie: supports Jenifer’s comment. Moreover, ask newcomers what they need, what is missing in their view. Biyi: it is hard as a new Councillor to get up to speed regarding the main topics. Great initiative. b. Quick wins to improve effectiveness and efficiency of the Council [cid:image002.png@01D7378D.2B4A8760] Decision online regarding the implementation of the proposals. All in favour 9. Letter to ICANN requesting translation of the written ccNSO course on the ICANN Learn portal into all ICANN languages. Questions or comments? None Move? Jordan Seconder? Sean Alejandra reads the draft resolution. Questions or comments regarding the resolution? None Abstain? Marie-Noemie Against? None In favour. 10. Update ECA & CSC a. ECA b. CSC All SLA’s met. Alejandra will step down from CSC as voting member. She will continue while we look for a replacement. Online decision: launch call for volunteers. 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat None 12. Update WGs a. SOPC Irina: joint meeting with GNSO SCBO. Dealing with same issues as SOPC. review icann operational plan and budget for the next period. Ranking what was considered important, joint exercise between ccNSO and SCBO. comparison during yesterday’s meeting. Items ranked high for ccTLDs were not high on the list for SCBO, and vice versa. universal acceptance and multistakeholderism were ranked high by both groups. Idea is to repeat this exercise in future, and to expand it to the broader community. Giovanni suggested to bring this to Council’s attention. Helps to focus even better in future comment rounds. b. IGLC c. GRC d. OISC Written updates were shared on 22 April with the Council mailing list for OISC, IGLC and MPC, including the plans for ICANN71. Written GRC update to follow. 13. Update liaisons a. Update ALAC Liaison (written update, circulated 14 April 2021) b. Update GNSO Liaison (written update, circulated 12 April 2021) 14. Meetings Next Council Meetings: May 20 – 18.00 UTC June 17 @ ICANN71 (14-17 June) July 22 -12:00 UTC September 16 – 20:00 UTC October @ ICANN72 (23-28 October) November 18 – 12:00 UTC December 17 – 18:00 UTC · May 20 – 18:00 UTCA 15. AOB 16. Closure Thank you all. Bye Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org