NOTES | ccNSO Council Meeting 184 Thursday 16 June 2022, 11.15-12.30 UTC (local time 13.15 – 14.30 CET) A. Welcome Welcome by Chair Alejandra B. Standard Council administrative topics 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) a. Request for Appointment of Members and Liaisons to the CSC. (see agenda item C.5) 1. Minutes meeting 183 & Action Items a. Minutes Meeting 183: published 08 June 2022 a. Action Items all completed 3. Intersessional Decision (since meeting 183, 19 May 2022) · Appointment members DNS Abuse Standing committee (Ann-Cathrin Marcussen (.no) · Appointment members ccPDP3 RM WG: Elif GÜLDÜZ GÜREL (.tr) C. Substantive topics 1. Adoption Base 2022-2024 Work plan and Triage method for update work plan Introduction by Jordan Jordan: impact-effort of our work. we worked on the strategic approach of our prioritsation. adopt baseline workline 22-24. Earlier in the year start, to match with icann’s fiscal year start. We have a new tool in use, called click-up. by july, we will come up with the proposed priorities. each quarter we will report back on how we go against the plan. anything that needs to be adjusted? have a common view of what is happening. Bart talks to ClickUp. to illustrate what Jordan what talking about. Bart shows the sandbox. 3 major goals. these goals match with the purpose and goals of the ccNSO as adopted by Council 1. policies serving ccNSO 2. global platform function (not about the WG/C, but about the topics themselves. other topics still open: capacity building for instance, next ccnso meetings). 3. contribute to work of icann Jordan: Good to see all we do, and to see the priorities. no surprises hopefully in the workplan. Annebeth: <Question> Could I ask whether ccNSO will be involved in the IRT and a new AGB when (or if) the SubPro New gTLDs ODP is approved by the Board?<Question> Bart: triage committee to advise council when a new work item would come to the ccNSO. that was the traditional role. that function is still there. if in future there will be a request to ccNSO to participate in the IRT and a new AGB, triage will assess and make a recommendation to Council. Jordan: no decision yet. we have not been asked yet. Annebeth: <Question> Could I ask whether ccNSO will be involved in the IRT and a new AGB when (or if) the SubPro New gTLDs ODP is approved by the Board?<Question> Nick: there are community initiatives where we might not be explicitly asked. community to inform the council, when the council needs to be involved. Gopal: page 2. What are the easy tasks? How many tasks have been done so far? Bart: will answer in written move? Pablo second? Jordan questions on resolution? none against? no red ticks. approved Gopal: <Question> Could I ask whether ccNSO will be involved in the IRT and a new AGB when (or if) the SubPro New gTLDs ODP is approved by the Board?<Question> Bart: ​​we have not yet applied this prioritisation framework to the base work plan, that is our next task. further the way it is interpreted that value for ccTLD may vary (impact) and/or are easy to execute 1. Adoption revised ccNSO Application Form (introduction Joke) Per 2 June 2022 the amended Article 10 has become effective. The ccNSO Application form needs to be updated to reflect the amendments and to enable IDNccTLD Managers to become members of the ccNSO. Joke gives introduction Move? Javier Second? Jenifer questions? none against? none approved 1. Adoption Timeline Board Seat 11 Nomination Process & Appointment Nomination Manager Jordan: see comment in email list. timeline forces us to start with the process 18 months before the new board member takes the seat. the proposed timeline meets the icann bylaws, and that is good. but it does not make sense. too long process. Chris: agrees. do you think any of the timing issues are our issues? or all bylaws related? Jordan: not ours move? missing in notes second? missing in notes questions? none against? none approved 1. Adoption Timeline ccNSO Council Election & Appointment Election Process Manager alejandra: tight timeline this year. The AGM is already in December move? missing in notes second? missing in notes questions? none against? none approved 1. Call for Expression of Interest CSC, mandate Council selection committee Action Starting date Closing date Comment, if any Council decision to Mandate Selection Committee 16 June 2022 Committee mandated to consult and approve CSC membership Call for Nomination 27 June 2022 08 July 2022 Selection Process by Council 11 July 2022 15 July 2022 Consultation RySG 18 July 2022 29 July 2022 Depends on progress other selection committees Approval full slate 01 August 2022 26 August 2022 Coordination needed with GNSO Council Discussion and Approval Selection Report by Council 09 September 2022 On-line Alejandra: Brett Carr’s term ends. He is not term-limited. questions/comments? none Alejandra: there will be 2 steps. first appoint members, then full slate. Alejandra reminds who is part of the selection committee. move? missing in notes second? missing in notes questions? none against? none approved 1. Appointment chair & vice-chair Internet Governance Liaison Committee (IGLC) Pierre Bonis (.fr) steps down. New leadership team: Annaliese and Abdullah move? Javier second? Tatiana questions? none against? none approved 1. Appointment chair & vice-chair Meetings Programme Committee (MPC) Barbara (.si) steps down. New leadership team: Everton and Gudrun move? Jenifer second? Sean questions? none against? none approved 1. Chair/Vice-chairs / Councillors /RO update Chair topics: * Roundtable * How does each SO/AC prioritize its work? Tools & criteria. * ICANN74 - Health & Security measures. Email for feedback. Future Survey. * 1-on-1 with CEO Biyi talks to the Coalition for Digital Africa, assistance provided to ccTLDs in Africa, and the cooperation. Göran took ownership of the project. He announced it recently in Kigali. There was a press release too. Pierre: Thank you for mentioning this project Biyi. If I may, for those interested, here is the link to the press release : https://www.icann.org/resources/press-material/release-2022-06-07-en Alejandra: WHOIS disclosure system. Jordan: discussion on legal language to attend icann meeting, and secondly on SSAD - Whois disclosure system. Any interest for ccTLDs? simplification to have access to cctld registration data. no proposal. just gentle wondering. * Interpretation Pilot limited languages. evaluated after ICANN77. not all sessions will have interpretation. spanish - french 1. Update of progress Board consideration proposed Retirement Policy (Patricio Poblete) Board due diligence. Decision needs to have a rationale. Vote immediately after receipt of the recommendations is not possible for various reasons public comment period is necessary. agreement to create an ad hoc group. timeline displayed in zoom. gnso policy process is similar, but different. see bylaws how to handle ccPDPs in future? Chris: october …. and then the ad hoc group was only created in march? Patricio: the charter creation took longer than expected. internal process in the org. draft to be checked by legal, and on agenda of a board committee. something that could have been faster in the end took 2 months Chris: recommend communique with board. ask to provide a timeline Patricio: group did not yet set a explicit timeline for future work. will take the question back to the group. personal estimate: close to end of work on that priority task. Nick: thanks for the feedback. We should have known this 6 months ago. We presented a few times to GAC and IANA. terrible it takes so long. ccPDP3-ret recommendations. on top of that the board process take so long. it is frustrating. we have limited volunteers. we need to be more efficient. Stephen: directed at entire Board. there is no excuse for the delay. does not understand why this came as a surprise to the board. inaction by the board is insulting Patricio: agrees we should have had this conversation earlier. does not agree with the word “inaction”. process could be quicker, but there are no obstacles. 1. Brief evaluation of ICANN74 sessions to date ICANN74Feedback@icann.org<mailto:ICANN74Feedback@icann.org> How to provide your feedback? Via the online response form: https://www.surveymonkey.com/r/ICANN74satisfaction The online survey will be open until 10 July 2022, 23:59 UTC D. Updates & Other Matters skipped in the interest of time 1. Update ECA, CSC, CSC RT (written updates) . ECA: .On 27th of May were received the Secretary’s Notices regarding (1) FY23 Operating Plan and Budget and (2) FY23-27 Five Year Operating and Financial Plan, triggering two 21-day Rejection Action Petition Periods, both commenced on 27 May 2022 and will end at 23:59 PDT on 17 June 2022, or 06:59 UTC on 18 June 2022. i.On 1st of June the 21-day Rejection Action Petition Period pertaining to the ICANN Standard Bylaws Amendments regarding ccNSO-Proposed Changes to Article 10 and Annex B expired at 06.59 UTC. No Rejection Action Petition Notices were received by the ECA. a. CSC b. CSC RT 1. Update WGs taken (taken from the meeting, unless otherwise indicated) . IGLC a. SOPC b. GRC c. OISC d. TLD-OPS e. Technical WG f. MPC g. Triage Committee h. implementation WS2 i. IRP panel selection process 1. Updates ccPDPs (taken from the meeting) . Update ccPDP3 - Review Mechanism a. Update IDN ccPDP4 1. Update liaisons (written updates) . Update ALAC Liaison a. Update GNSO Liaison 1. Pro forma: Update Charters/terms of Reference ccNSO Working Groups and Committees 1. Observations Council Rapporteurs (preferably written) Tuesday, 14 June 2022 · Joint session: ccNSO and GNSO<https://74.schedule.icann.org/meetings/jH9iif8ufsXHfxAro> | 7:00-8:00 UTC · Plenary: Five Year Follow Up to Who Sets ICANN’s Priorities? <https://74.schedule.icann.org/meetings/ZP3ZHC242wXKnWRdP#/?limit=10&sortByFi...> | 8:30-10:00 UTC Rapporteur to debrief Council: Jordan * Responsibility should be shared: ICANN Org (Board + CEO) + ICANN Community * There should be some prioritization on what the Board receives from the community, not to have huge bottlenecks or bounces back to the community. * There should be a way to say "not now" to balance workload (staff & volunteers) * Processes are needed for structure, transparency & accountability * No apparent agreement about who should be the decision-maker on this. * A need to work together (cross-purpose). * Transparency is needed to know where processes currently are. · ccNSO: Policy Update<https://74.schedule.icann.org/meetings/XhQNjsRsQpd7b8dqA> | 11:15-12:30 UTC Rapporteur to debrief Council: Irina Danelia Wednesday, 15 June 2022 · Customer Standing Committee Public Meeting<https://74.schedule.icann.org/meetings/PTvFWFRmTRYqYSaPJ> | 7:00-8:00 UTC | Block 1 Rapporteur to debrief Council: Sean Copeland · ccNSO: Governance Session<https://74.schedule.icann.org/meetings/DHmg9WTMj8bw5W7DW> | 8:30-10:00 UTC Rapporteur to debrief Council: Sean Copeland Thursday, 16 June 2022 · Strategic & Operational Planning Standing Committee (SOPC) Meeting<https://74.schedule.icann.org/meetings/EbqCXdwYuCuvvFdme> | 7:00-8:00 UTC Rapporteur to debrief Council: Irina Danelia · ccNSO: ccTLD Role in DNS Abuse Policies<https://74.schedule.icann.org/meetings/NL93AXLzxeQE7bwgd> | 8:30-10:00 UTC Rapporteur to debrief Council: Javier Rua Jovet · Geopolitical Forum | Rapporteur to debrief Council: Written update - Javier Rua-Jovet 1. AOB Letter CENTR to ICANN CEO: Introduction Nick Wenban-Smith icann is doing a lot of lobbying in Brussels with EC. ICANN overstepped its line. promoting gTLD practices as being good for ccTLDs in the EU region. That is worrying. GDPR was a disaster for ICANN, but this approach is not good either. Letter by CENTR. unhappiness and friction between ICANN staff and European region ccTLDs. Roelof: member of the CENTR board. ICANN proposes to eu governments on NIS2 directive. amendment specifically mentions ccTLDs. there is a content part, and a procedure-part. Contacted by governments. strategically important. Discussed yesterday with ICANN cEO and government engagement staff. Misunderstanding. ICANN did not mean to impose gTLD policies on ccTLDs. Discussed procedure. agreed that ICANN in future would communicate with CENTR if comments impact european ccTLDs 1. Thank you’s Thank you Roelof Meijer and the .NL team for a wonderful ccTLD gathering. It was a heartwarming event where we could catch up with many friends while missing the ones that couldn’t come, still remaining hopeful to see them in the future. The ccNSO Council thanks Barbara Povše (.SI) wholeheartedly as chair of the MPC for all her work, inspiration and wisdom to ensure that the meetings organized by the MPC remained of high quality and relevancy for the ccNSO and broader ccTLD community even under the dire circumstances and impact the pandemic since March 2020. The ccNSO Council thanks Pierre Bonis (.FR) as inaugural chair of the IGLC for all his relentless efforts to ensure that the IGLC is of permanent value to the ccNSO and broader ccTLD community as evidenced by the successful session organized under auspices of the IGLC! Thank you to MPC, Tech WG, SOPC and TLD-OPS for organizing the sessions for ICANN 72. 1. Adjourn thank you all Joke Braeken joke.braeken@icann.org