Notes ccNSO Council Meeting 19 December 2019 These high-level notes are designed to help you navigate through the content of the meeting and are not meant as a substitute for the transcript and/or recording. The recording will be posted on Council Workspace, as well as the background material shared during today’s meeting https://community.icann.org/display/ccNSOCWS/Council+Meetings+-+2019 1. Welcome and roll call Welcome by the chair. Several apologies received Ai-Chin joined the meeting today: she joins as an observer ahead of taking her seat at ICANN67. She has been subscribed to the ccNSO Council mailing list as well, to allow her to prepare for her term start. 2. Minutes & Action Items Minutes were circulated. Some action items still ongoing: overview included in the agenda, and displayed in the zoom room. 3. Intermeeting decisions (since 6 November 2019) · Approval of membership application ccNSO of .tz (Tanzania) · Appointment Alejandra Reynoso ccNSO appointed mentor fellowship program · Approval text Approval Action to change section 18 ICANN Bylaws · Submission support SLA change creation and delegation ccTLD Public Statement 4. Adoption ccNSO Council 2020 Election report Circulated on the mailing list. Nominations, followed by elections for the AP region. Thank you all for standing for the ccNSO Council. Welcome back to those that served previously, and thank you all for your commitment. Election Manager: no abnormalities. By adopting the report, the election process is closed. (Next/First) Term start is at the end of ICANN67. ccNSO to inform the ICANN Secretary and all accordingly. Move? Hiro Seconded? Stephen No questions or comments Against? None Abstain? None All in favour 5. Update Board Seat 11 Nomination Process 3 candidates. Currently undergoing background check. ICANN legal mentioned it is not yet completed. We hope that the vetting process will end by the start of the elections, foreseen for 14 January. Good that we allocated sufficient time. No questions 6. Selection candidates Root Server System Governance Working Group (RSS GWG) Application material was distributed on 17 December. All council members invited to review the application material. Time to review the application material until Monday. 7. Call for volunteers Meeting Program Committee Move? Giovanni Seconded? Alejandra No questions or comments Against? None Abstain? None All in favour Secretariat to prepare and send out call for volunteers 8. Appointment member ICANN Ethos Award Panel 2020 2 volunteers: Margarita and Stephen Move? Alejandra Seconded? Giovanni No questions or comments Against? None Abstain? None All in favour 9. PDP 3 a. Part 1 Retirement – Update Review timeline. Stephen: meet next in early January. Additional scenarios for stress-testing. b. Amendment timeline ccPDP 3: launch Part 2 of the PDP3 See meeting in Montreal: the retirement WG asked questions around oversight and review points in their process. The community present did not see any issues. Tentative timeline was reviewed again. The point for the review mechanism have been identified. We could start with Part 2 of ccPDP3 before the retirement WG completed its work. The PDP WG retirement hopes to be able to publish its initial report around the Cancun meeting. This means we can start the second part of the PDP, starting with the formation of the WG on the review mechanism. Its charter is included in the issue report. Move? Pablo Seconded? Byron Questions or comments? None Amended timeline. Issue Manager to launch the call for volunteers based on the timeline. Against? None Abstain? None All in favour 10. IDN ccTLD related work items ccPDP 4 & Bylaw change a. Launch PDP ccPDP 4: request for Issue report, appointment Issue Manager and adoption initial timeline For decision: In order to launch ccPDP4 the Council will need to take the following decisions: * Request an Issue report * Appointment of the Issue manager. * Tentative timeline to receive the Issue Report. * Appointment an oversight committee. b. Request change Article 10 and Annex B ICANN Bylaws to include IDN ccTLD Managers in the ccNSO 11. Update ccNSO related ICANN Bylaw Change Repository a. Launch PDP ccPDP 4: request for Issue report, appointment Issue Manager and adoption initial timeline The Bylaw change repository has been updated to reflect the adoption of the Fundamental Bylaw change re IFRT and amendment of Article 10 and Annex B of the ICANN Bylaw Discussed at ICANN66 in Montreal. * Request issue report * Appoint issue manager * Timeline to receive issue report * Etc Draft resolution was circulated separately, displayed in the zoom room. Evolution since PDP2 to now. Preliminary Review Team checked what needs to be updated. That will be the core of the issue report. Exchange of letters with the ICANN Board on closing the evolution of the Fast Track Process. Not a constant shape. PDP to address the open issues, and at the same time request the change of the bylaws, to have IDN ccTLDs included in the ccNSO RFC5091: delegation, transfer and revocation of ccTLDs. PDP3: they all define the IANA procedures, also applicable to IDN ccTLDs. Out of scope for this one. That will be made clear in the issue report. Counterpart at Council level for the issue manager: council subcommittee. One from each region, and one NomCom appointed council members. B. Request change Article 10 and Annex B ICANN Bylaws to include IDN ccTLD Managers in the ccNSO ICANN bylaws change, to have the inclusion of IDN ccTLDs. For discussion today, vote via email later, to allow for sufficient time to review all materials. Members voted on those changes some time ago. Email vote on part a and b. Until mid January. Bart will circulate background doc and instructions on how to volunteer for the council committee on 20 December. Based on conversations with James Gannon, GNSO might propose to jointly review the bylaws changes with ccNSO and look into all the changes that need to be introduced, to have coordination. 12. Results Council Workshop Montreal (ICANN66) & Implementation WS2 and ccNSO Organizational Review recommendations & suggestions WS2 recommendations and organisational review recommendations sometimes overlap. We need prioritisation, and several groups are working on the same thing. Triage committee will look into the prioritization Bart explains the GANNT chart. Preliminary discussion held by Triage Committee in the meanwhile. 2 out of 3 members are also a member of the review Working Party (RWP). that group focuses on the recommendations from the review results. E.g. term limit for council. Came out of the review. There are no term limits for the ccNSO Council members in the bylaws. SSAC moved forward with a bylaw change. Expectations to be done by March 2020, that is also the expectation from the ICANN Board Organisational Effectiveness Committee. 13. Preparation Cancun meeting (ICANN67, 7-12 March 2020) a. Council Workshop Some ideas already exchanged: how to efficiently run PDPs (see intro by Jordan in montreal. For discussion in Cancun). Further suggestions are welcome. 2 blocks booked on sunday morning, followed by council prep meeting and council meeting on Wednesday. b. Council meetings c. Tech Day & Members meeting Alejandra runs through the draft block schedule and the draft members meeting agenda. The Country Code Names Supporting Organization (ccNSO) program begins on Saturday, 7 March, with a meeting of the Guidelines Review Committee (GRC), Internet Governance Liaison Committee (IGLC) and a three-hour meeting of the ccNSO Retirement of country code Top-Level Domains (ccTLD) Policy Development Process (PDP) Working Group. On Sunday, 8 March, the ccNSO Council will hold a three-hour workshop, followed by a preparatory meeting where the ccNSO will plan for their joint meetings with the ICANN Board of Directors, the At-Large Advisory Committee (ALAC), the Governmental Advisory Committee (GAC), and the Generic Names Supporting Organization (GNSO) Council. The Strategic and Operational Planning Committee (SOPC), and the Top-Level Domain Operations (TLD-OPS) Standing Committee will also hold meetings on Sunday. Tech Day<https://community.icann.org/pages/viewpage.action?pageId=124846204>, a workshop open to all community members with an interest in technical, operational, and security topics, is scheduled for Monday, 9 March. Tuesday,10 March, and Wednesday,11 March, are dedicated to the ccNSO Members Meeting<https://community.icann.org/display/ccnsowkspc/ccNSO+Members+Meeting+%7C+ICA...>, where the ccTLD community and others with an interest in ccTLD-related matters will discuss and receive updates on topics relevant to ccTLD managers. This includes a panel discussion on the rules of the ccNSO, and sessions on DNS Abuse, governance models for ccTLD Managers, the ccNSO Policy Development Process on the Retirement of ccTLDs (ccPDP4), as well as information related to ccPDP4 on the Internationalized Domain Names (IDN) policy. The ccNSO program ends on Thursday, 12 March, with a meeting by the Meetings Program Committee (MPC). The detailed ccNSO schedule, including a summary of the topics covered and remote participation details for ICANN67, will be published on the ccNSO ICANN67 workspace<https://community.icann.org/pages/viewpage.action?pageId=124846191>, closer to the meeting. d. Plenary sessions 3 proposals. See overview by Alejandra 1 topic submitted past deadline, not supported by ccNSO e. WG meetings f. Joint meeting with the Board (Topics for discussion) Council members are invited to suggest topics g. Joint meeting with GAC Giovanni discussed with Paer. Coordination by ccTLDs on how to fight cybercrime. Coordination efforts to avoid overlap with DNS Abuse session 14. Update ECA & CSC a. ECA Stephen sent email on fundamental bylaw change as discussed in Montreal. Still waiting for feedback from ICANN legal, regarding the early support by ALAC. No effect on outcome of the bylaw change. ECA is quit for the moment, until adoption PTI budget etc. b. CSC. * PTI Report met 100% of the Service Level Agreements (SLAs) in November. * After the ccNSO & gNSO approved the Label Generation Rulesets metrics, they will start to be included in the December PTI report, which will be delivered in January. * The public comment period for the Proposed IANA Service Level Agreements (SLAs) for ccTLD Creation and Transfer is over and its report has been published. Next step is for the CSC and PTI to approve, prior to sending it to the ccNSO and gNSO councils for approval. * IFRT update: In Montréal they had an initial kick-off meeting to get to know the team. First call was last week and they have started to define the work to be done. * CSC monthly meetings were adjusted to a fixed day of the week (Wednesdays) always close to the 15th of the month. 15. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. none 16. Updates WGs. a. GRC GRC discussed the session in Cancun regarding the rules of the ccNSO b. IGLC The IGLC is meeting again in January. The survey is still open until the end of the year. https://ccnso.icann.org/en/announcements/announcement-08nov19-en.htm c. SOPC The SOPC had a call this week to prepare its work for the public comment period on the ICANN FY21-25 Operating Plan and Budget and FY21 Operating Plan that will open on 20 Dec. ICANN Finance participated in part of the call. We are going to implement a more interactive approach to produce the comment and focus on 3-4 key areas that will be further discussed during the SOPC meeting in Cancun. We are also going to further liaise with the gNSO Committee in charge of producing input to ICANN Strategy and Operating Plans. d. Meeting Program Committee See previous agenda item e. TLD-OPS https://ccnso.icann.org/en/announcements/announcement-17dec19-en.htm f. Auction Proceeds Draft final report out for review by CCWG. Will be published for public comments on Monday, 23 December. Deadline: 14 February. 17. Update liaisons a. Update ALAC Liaison (written update) - received b. Update GNSO Liaison (written update) 18. Next meetings 2020 proposed Council calls: · January 23 – 18:00 UTC · February 20 – 12:00 UTC (TBD) · March @ICANN67 · April 16 – 12:00 UTC · May 21 – 18:00 UTC · June @ICANN68 · August 20 – 12:00 UTC · September 17 – 18:00 UTC · October @ICANN69 · November 19 – 12:00 UTC · December 17 – 18:00 UTC Various conflicts for the 20 Febr suggested date. February meeting: have the call on the Friday, for updating and prep for ICANN67. Or the week before, and then take decisions by email. 19. AOB none 20. Closure Today’s meeting was shorter call than usual. Have a good season’s break, happy holidays and enjoy the time off. Happy New Year. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org