Dear all, Please find included an updated agenda ( adding item 14 ) discussion and for decision the final report of the ccNSO Internal Meeting Strategy review team’s final report. Kind regards, Bart Agenda and resolutions ccNSO Council Meeting 26 April 2018, 18.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 14 March 2018 meeting. Circulated 3 April 2018. Action Item 139-01: The Secretariat is requested to seek reconfirmation of those persons who were appointed in January 2017 for the ccNSO Review Working Party (RWP) Completed Action Item 139-02: The ccNSO Council requests the Secretariat to send out a call for volunteers (GRC) as soon as possible to invite new members to the Guideline review committee Completed Action Item 139-03: With respect to the work plan, the Chair and Secretariat are requested to complete the draft prior to the next meeting for discussion and adoption, considering the results of the Council Workshop Completed, included in background material Action Item 139-04: Bart Boswinkel to circulate Terms of Reference for Study Group on use of Emojis as top-level domains. Council to revisit call for volunteers in April. Completed, included in background material Action Item 139-05: Guidelines Review Committee is asked to review the Rules of the ccNSO and make recommendations. Completed, on work schedule GRC Action Item 139-06: Start process of selecting new liaison to the GNSO Completed, process ongoing Action Item 139-07: Council to review/discuss topic of disaster recovery – ways forward Ongoing, included on agenda Action Item 139-08: Secretariat to summarize discussions from joint sessions (board, gnso, gac) and Council workshop Ongoing Action item 139-09 The chair, vice chair and Alejandra Reynoso to select a candidates (mentor and mentee) for ICANN’s mentor/mentee programme. Completed 3) Overview inter-meeting Council decision Appointment additional members SOPC Appointment additional member PDP Retirement WG Appointment additional members GRC Adoption timeline and selection method ccNSO liaison to GNSO 4) Adoption Work Plan 2018-2020 For decision This is follow-up from the ccNSO Council Workshop in San Juan. 5) Next steps discussion balancing workload and volunteer capacity For discussion. Background material: Overview of outcome brainstorm session San Juan meeting.   6) Structuring next steps of discussion of  ccTLD related Disaster Recovery planning For discussion Council decided to follow up/further discuss topic of disaster recovery/mitigation, business continuity. 7) Study Group Emoji: Need for call for volunteers? For decision The Board requested the ccNSO to look into the use of Emoji as Second level domains as currently some ccTLDs allow registration (for example see: http://domainincite.com/22575-emojis-coming-to-another-cctld ).  Related, is the need to ensure that the Fast Track Implementation Plan and the overall IDN ccTLD policy refer to the IDNA 2008 suite and its successor, to avoid misunderstanding about the use of Emoji. Following the Board request the Council initially adopted the terms of Reference for a Study Group. After the presentations and discussions on the topic at Tech Day and de ccNSO Meeting days in San Juan, Council deferred a decision on a call for volunteers to its next (this) meeting. Purpose of Emoji Study Group is to provide to ccTLD community, the ccNSO Council a comprehensive overview of the issues associated with the use of Emoji as second level domains, and the need for and current practice by ccTLD managers to allow Emojis as second level domains. If considered appropriate by the Study group, the Study group may advise on a course of further actions, if any. 8) Update SSR 2 Informational 9) Special Elections European Region For Decision. Nigel Roberts indicated he will step down from his position as a Councillor by the end of the Panama meeting. His regular term would end in March 2020. As a result, the members in the EU region need to elect a new member to the ccNSO Council for the remainder of his period (until March 2020). Follow-up discussion meeting January and February 2018 on timing of election process:  2 scenarios and there implications. Depending on the preferred timeframe, the Council may need to appoint the Election Manager and adopt timeline for Special Election European Region at this meeting. 10) PDP Retirement Informational. Update progress (Stephen Deerhake) 11) ECA, RZERC Update 11.1 ECA (Stephen Deerhake) 11.2 RZERC Update (placeholder) 12) ccNSO Organisational Review update Informational Background Material. Draft Scope document and tentative timeline 13) CSC related Topics 13.1 General CSC update (Byron) 13.2 CSC Charter review 13.2.a Update current state of affairs (Abdalla)           Proposed changes 13.2. b Next Steps:  Preparing for joint decision making. The CSC Review team expects to complete its work by the Panama meeting and submit its final report to the ccNSO and GNSO. As the Review Team proposes amendments to the charter of the CSC, the ccNSO and GNSO jointly need to adopt the changes each according to their own rules and procedures.  13.3 Upcoming CSC members Selection process For Informational purposes Timeline and expected role of the Council 13.4 Overlap CSC Effectiveness review and first IANA Function Review For information and decision. According to the ICANN Bylaws (section 17.3) and current charter of the CSC the CSC Effectiveness will need to be reviewed starting 1 October 2018 and the ccNSO and GNSO are tasked to determine the method of this review. At or around the same time the first IANA Function Review (IFR) will commence. This review is defined in the ICANN Bylaws (Article 18). The IFR should, among others, look at how the CSC has performed its oversight role. As the CSC Charter Review Team has noted “There is concern about the potential burden that these simultaneous reviews could place on the CSC, as well as the real possibility of significant overlap of the two reviews. The RT recommends that the ccNSO and GNSO Councils conduct an analysis of the requirements of the reviews with a view to creating synergies and avoiding overlap.” The GNSO Council has appointed a small team (Donna Austin and Phillipe Fouquart) to coordinate next steps with ccNSO. For discussion and decision: does the Council wish to appoint a small group to coordinate actions and prepare decision-making pertaining to the different topics around the CSC? If so, limit this group to Councillors? 14) Adoption Final Report ccNSO Meeting Strategy Review Team For discussion and decision The Review team submits its final report to Council for adoption, taking into account  the feed-back received and the outcome work session with the ccTLDs present in San Juan.  15) ICANN 62 15.1        ccNSO Council meetings Monday, 25 June (Day 1) 12:15-13:30 – ccNSO Council Preparatory Meeting (lunch) Monday, 25June 2018 (Day 1) 17.00-18:30 – Joint ccNSO / GNSO (with cocktail) Topics: CSC charter update, initiating CSC Effectiveness review,  progress cross-community groups (Auction Proceeds, Internet Governance) Tuesday, 26 June 2018 (Day 2) 13.30:15-16:15 – Joint ccNSO / GAC Topics meeting with GAC? Wednesday 27 June 2018  (Day 2) 17:00-18:30 or Thursday 28 June 2018 (Day 4) 9.00-10.30: ccNSO Council Face to Face Meeting. Depends on topic session. 15.2 ICANN62 ccNSO Meetings Agenda (Alejandra) 16) Council Updates 16.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4    Regional Organizations Update 15.5    Secretariat update 16 WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Peter Vergote) 16.3 CCWG Internet Governance (Young Eum) 16.5 ccNSO Meeting Strategy review 17) Liaison Updates 17.1 GNSO Update 17.2 ALAC update 18) Next meetings (2018) 24 May – 12:00 UTC 27 or 28 June – face to face, Panama City 23 August – 12:00 UTC (July and Aug combined) 20 September 18:00 UTC October – face to face, Barcelona (date tbd) 15 November – 11:00 UTC 13 December – 17:00 UTC 19)  AOB 20)  Closure