Dear all, Please find below the informal notes of today's ccNSO Council workshop Best regards, Joke Braeken ------------------------------------- Informal notes ccNSO Council workshop Sunday, 6 March 2016 Marrakech Morning session 2-fold: PART 1. prep session for the future work PART 2. planning of the week ahead. Blue folder: 1. table 2. Agenda +++++++ PART 1 ++++++ Welcome and Introduction 1.Decision-making process CCWG-Accountability Similar to the Buenos Aires working environment. for the CWG proposal. Community thought this was a good process: everybody was heard. All issues were discussed. Dublin: general consensus that the third iteration of the proposal was acceptable. Focus now: explore the difference between 3rd and 4th proposals. Important for the councillors to be present during the ccNSO Members meeting and to listen closely to the community. General process: 3 major blocks of time, Tue and Wed dedicated to the IANA stewardship and transition process. 5 members to the CCWG have the opportunity to speak and answer questions. + Becky as informed councillor and informant of another community. Council meeting: "do we want to recommend this proposal to the board for consideration and determination?” Should we approve the exact wording? Is everybody clear on what we are doing: passing it on to the Board for Board consideration and approval. If all communities support it for consideration, it will likely be adopted. Each of the chartering organisations have their own process. ASO and SSAC have approved the final proposal in their meetings already. 2. Succession Planning/ Roles and Responsibilities Councilors Timing of Council meetings, going forward Roles and responsibilities Last time for Byron as chair, but staying on for another year as councillor. Vice-chair Keith is leaving. Election of new chair and vice-chair at end of Council meeting standing WGs and more ad-hoc ones need to be resourced. Key elements of participation to WG: relevant expertise and availability. ongoing challenge: how to increase participation? New councillors to be involved. currently 160 members. There is a need to make it as welcoming as possible (all discussions in ENG, many acronyms). What can the council do to have broader participation? Suggestions: * early participation is important. Supportive of the idea that certain members are to be responsible for encouraging participation and engagement. * Do new members bring new participants? There are exceptions, e.g. Lise from .dk as non ccNSO-member contributed immensely. Leverages to ensure that WGs can be more efficient and not demotivating should be explored. * post-Marrakech: lesser focus on CWG / CCWG. Suggestion: dedicated geographic session of region where the ICANN meeting is being held? rotational basis. Added to the regular ccTLD news updates. * New members need to overcome many hurdles. Suggestion to set up a buddy-system. Pair them with a councillor or an "old hand", definitely for the first meeting they attend. Relatively informal. * Alejandra Reynoso: (fellowship programme) document in drafting process on how to introduce new members into the ccNSO. How does the ecosystem work? * Show ccNSO-affiliation more clearly at ICANN meetings. (badge) * EPSRP (extended process similarity review panel) as an example. Not easy to join WGs without expertise. Certain members are mainly there for the information-sharing. Not easy to be involved in in-depth discussions. Linked to work of the GRC. If there is an expertise-requirement to join a particular WG, it should be included in the call for volunteers and into the charter. Acton: outreach and engagement to be further explored by ccNSO secretariat (JB), and ideas will be brought to the council. Timing of Council meetings: Topic requested to be on the council agenda for wednesday. Suggestion: * rotation every 4 to 6 hours. Check with new chair and try to fit it into the agenda. End of this week: suggestion for a schedule. * Meetings of the regional organisations: avoid collission between RO meetings and Council meetings. Different Council Committees: who is on there? new volunteers? someone wants to step down? If so, let Bart know before the end of the week. To be included in the next agenda. 3. Work item scan Are the big key work items captured? IANA Stewardship Transition Process & Enhancement of Accountability related (On-going/ expected for upcoming year) Will likely move forward and go to implementation phase. How to fit into our agenda and workload? highlight of what the issues are: 1. Implementation ICG naming proposal (CWG-Stewardship Proposal, assuming CCWG- Accountability WS 1 Proposal will be adopted by community at -large) 2. ccNSO procedures to effectuate ICG Naming proposal (expected to commence shortly, assuming CCWG-Accountability WS 1 Proposal will be adopted by community at -large)) 3. Implementation CCWG-Accountability WS 1 (general, assuming the CCWG –Accountability will be adopted by community at-large) 4. Implementation CCWG Accountability ccNSO specific aspects ( if any) (assuming CCWG- Accountability WS 1 Proposal will be adopted by community at -large) 5. CCWG Accountability Works Stream 2 (assuming CCWG-Accountability WS 1 Proposal will be adopted by community at -large) Expected: less time dedicated to this, compared to the past 12/24 months. Up-coming ( foreseeable in 2-3 –year timeframe) 1. General Implementation CCWG Accountability Works Stream 2 (assuming CCWG- Accountability WS 1 Proposal will be adopted by community at -large) 2. ccNSO specific implementation CCWG Accountability Works Stream 2 (assuming CCWG- Accountability WS 1 Proposal will be adopted by community at -large) Other, On-going work items (already started) 1. IDN ccPDP: Board vote + potential supplemental recommendation (awaits results of EPSRP WG recomemdnation) 2. Input on ICANN’s Five year ops plan update ICANN ( March- June 2016), SOP WG 3. Input on FY 2017 Ops Plan ( + high level budget) ( March – June 2016), SOP WG 4. Implementation Framework of Interpretation WG 5. CCWG to define ccWG Framework (cross-community, ccNSO to balance GNSO) 6. CCWG on use of names country and territories as TLD 7. TLD-OPS email list + expansion of list, TLD-OPS Steering Committee 8. ccNSO internal Guideline review process (GRC WG) Upcoming other work items (expected to start between March 2016 and March 2017): 1. Once IDN ccPDP adopted by Board, monitor, review and adopt implementation planning 2. ccNSO PDP on Retirement of ccTLDs, Review mechanism for decision relating to delegation, revocation, transfer and retirement of ccTLDs 3. Implementation Election Tools, to allow for better and scalable voting 4. Adjustment of charters WGs 5. Effectuating evolution Tech Day ( changing scope of attendees and programme) Upcoming work items ( foreseeable in 2-3 –year timeframe) 1 General Implementation CCWG Accountability Works Stream 2 (assuming CCWG- Accountability WS 1 Proposal will be adopted by community at -large) 2 ccNSO specific implementation CCWG Accountability Works Stream 2 (assuming CCWG- Accountability WS 1 Proposal will be adopted by community at -large) 3 Re-Launch IDN ccPDP, to include IDN Variants Delegation 4 ccNSO review as foreseen in bylaws 5 Review of internal ccNSO Guidelines, taking into account outcome WS 2 and/or ccNSO review 6 Affirmation of commitments reviews (whether as part of Changes to Bylaws, or resulting from Affirmation of Commitments WHOIS, Security. 7 ccNSO PDP on changing quorum rules in ICANN Bylaws and associated improvements. Administration of ccNSO Council and ccNSO ( March 2016- March 2017) 1 New membership Applications 2 Triage committee work flow of inbound requests was too high a few years ago. Triage decides what really needs to go to the Council. Group to be re-resourced in the future. 3 ccNSO Meetings program ( WG). This WG will set agenda of ccNSO meetings, 4 Council elections 2017 5 Board seat 11 selection Current way for doing Board Seat selection, same time as Council elections. New board member takes seat in october meeting. We know 1 year in advance. Given the change in timing, start staggering the elections and selections. NomCom appointments first? Based on discussions in GRC. Start early, interview NomCom appointee in the June meeting. October: interview potential candidates for the Council. Staff: to build a recommended timeline on how this will happen. Will be brought back to Council for discussion. Remark: the GRC is looking at guidelines for elections and selections. Council needs to adopt these guidelines, so this is how the process will be defined. 6 Appointment ccNSO representative on NomCom 2017 7 Implementation updated Guidelines (if needed) 8 ccNSO Travel funding committee work 9 Chair, vice-chair selection 2017 10 SO/AC engagement (meeting with other SO/ACs), ccNSO-ALAC contact group, re-establish GAC-ccNSO Liaison group. 11 Meetings with the ICANN Board Potential New Activities for discussion 1 Capacity building, covered earlier today. Attendance by councillors is now recorded. Ongoing process. 2 Review and update of ccNSO website Secretariat sought input from community. Revamp will be preceeded by another round for community input. No further information on the timing, dependant on ICANN. 3 Issues work shopping: urgency/importance, priorities/scope 4. Council prep meeting rest of week Assignments of attendees Reporting mechanism Agenda Council meeting Wednesday 9 March (5 minutes) 5 AOB, Taking stock, concluding remarks Where do other SO/ACs stand, for the final draft proposal CCWG? informative, but we need to focus on what is relevant to our community. SO/AC chairs meeting took place last Friday. - GAC: most likely no objection. Goal: try to come conclusion as a package, not on a per recommendation basis. - gNSO: Turbulence expected. However, they will most likely come to positive conclusion. - ALAC: idem. BREAK postponed. ++++++ PART 2 ++++++ what is coming up rest of the week, at ICANN55? See paperwork in folder distributed at the F2F workshop. Council prep meeting rest of week Assignments of attendees Reporting mechanism Agenda Council meeting Wednesday 9 March (5 minutes) Agenda ccNSO Members Meeting. Meetings programme working group collected effort. Thanks to Bart & Allan for the sessions on stewardship transition process. ccNSO Members Meeting - DAY 1 - BLOCK 1 overview current state of play of the proposal. All 5 members to CCWG accountability will provide an overview and their input. starting point for rest of discussions. - ccNSO Cocktail in the evening. - Marketing session - WG updates - ICANN/IANA updates ccNSO Members Meeting - DAY 2: - legal session. Intermediate liabilities and ccTLDs will be one of the topics. Increased relevance for ccTLDs - ccTLD News session. indeed interesting to have presentations from the local region. Barrack helped to have presentations from this region. - intro to Policy Development Process by Bart & Becky - BLOCK 2 & 3. Sense of community support. TO DO, correction. remove Peter Vergote - CENTR affiliation from Agenda. (.be) Invite for cocktail in the package distributed to participant to the Members Day. Buses will leave from the venue. 5 to 10 min bus ride. Bring warmer clothes: the cocktail will be (partially) outside. Suggestion: Add 2 issues to the agenda. - GAC update. ccTLD delegation-redelegation survey. Results are out - future CEO is speaking at the gNSO. not on the ccNSO agenda. ccNSO this time not meeting with GAC, due to logistics. postponed until ICANN56, which is taking place in Helsinki, Finland. (Meeting B) Discussions: B+ meeting, starting on Sunday. ALAC & gNSO wanted more time, since 4 days was considered to be too short. ccTLD community agreed with the 4 days. GAC: willing and able to work with the 4 days. overview KEY SESSIONS this week. Request to councillors: send email to secretariat with update on the most important points, if you attend any of these sessions. consolidated by the secretariat, for distribution to the community. SUNDAY -- geo-interest group Peter Vergote will attend. will draft notes -- ALAC-ccNSO 17 pm. Katrina & Byron. open session. Everybody to be there. Roseraie. level -1 in convention centre. main building accross parking lot -- budget ad hoc meeting Giovanni as chair SOP will be there. Debbie will join too MONDAY -- DNS womens breakfast -- Registry DNA meeting [C] (not heard) will attend -- joint gNSO-ccNSO we will all attend. Monday, at lunch. Lunch will be provided. -- RDAP representatives from .be might attend. volunteers to attend this session sought -- Exploring public interest with icann remit Giovanni will be there. Nigel and Becky: one of the 2 will send update TUESDAY -- Board meeting (atlas) 09:45 WEDNESDAY -- GAC Board meeting Margarita will attend -- Consumer trust completion Bart will liaise with ccTLDs who will attend -- UA of TLDs whole day meeting on sunday too. Summary of sunday session by .be Update by Don Hollander on Tuesday (ICANN-IANA update) THURSDAY -- ICANN OPS plan and budget 08:30 - 10:15 SOP will cover this -- Consumer Trust & Consumer choice Young will send update ---- possible IANA Transition Group Meeting on Monday morning at 7.30am Keith : happy to report in to Council on this meeting if it transpires Wednesday PM: important Council meeting Thank you. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org