+1 , must do. On 26-Feb-2020 at 20:39:09 Katrina Sataki 'katrina@nic.lv' wrote: Dear Councillors, On our call on 24th February, we identifiedone session as “must do” for ICANN67 - the Council meeting.This meeting is required to elect the chair and vice-chairs, and toassign roles and responsibilities to Councillors for the upcomingyear. The chair and vice-chair(s) are elected for a term of oneyear. The current term started at the end of ICANN64 in Kobe,Japan. In terms of the relevant Guideline (section3.2 of the Guideline: ccNSO Council Roles and Responsibilities,see:https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...) “The ccNSO Council will be governed by one Chair and twoVice-chairs, known as the Council leaders. [.] The term of theCouncil leaders is one year.” Note that the ICANN Bylaws do not specify theterms or time of election. According to Section 10.3 (j) of theBylaws: “… The term of office of the ccNSO Council Chair and anyVice Chair(s) shall be as specified by the ccNSO Council at orbefore the time the selection is made.” Effectively, it refers tothe aforementioned Guideline. Its Section 3.1 says: “The ccNSOChair, Vice-chairs and Councillors are responsible for identifying,allocating and agreeing on the workload among Councillors [.] Thisallocation takes place annually at the first face-to-face meetingof the Council in the calendar year”. Clearly, we did not foresee that the firstICANN meeting of the year, or any for that matter, would becancelled, i.e. we would not conduct an in person Council meeting.So, how to move forward? For all we know at the moment, our firstface-to-face meeting might be in Kuala Lumpur in June or even inHamburg in October this year. However, we did foresee that undercircumstance that the Guideline “does not provide guidance and/orthe impact is unreasonable to conduct the business of the ccNSO orthe ccNSO Council” then “the Chair of the ccNSO will decide”.(Section 4.2). In my view, we are now at the point when Section 4.2needs to be applied (unfortunately). For the record: - The ICANN67 meeting in Cancun has beencancelled but will be held via remote participation only, - According to the Guideline: ccNSOCouncil Roles and Responsibilities (2018) the election of the ccNSOChair and Vice-chairs and allocation of roles and responsibilitiesof the Councillors takes place at the first face-to-face meeting ofthe Council in the calendar year, - Previous allocation of roles andresponsibilities, including the election of Chair and Vice-chair,was done at ccNSO Council face-to-face meetings, the last onein Kobe, March 2019, i.e. a year ago, - The procedure in the Guideline hasunreasonable impact on the business of the ccNSO because the timefor the next face-to-face meeting at the moment is unknown, based on Section 4.2 of the Guideline, theChair decides: - the ccNSO Council needs to make the requiredappointments during the timeframe of ICANN67 even if we do not meetface-to-face, - the term of the newly elected Chair,Vice-Chairs, and roles and responsibilities of the Councillorsstarts at the end of ICANN67, which is the first ICANN meeting of2020. Assuming that you agree with the reasoning anddecision, we now need to agree on the date and the time of themeeting. Additionally, we need to agree on the procedure of theChair and Vice-Chair(s) election as, again, this procedure wasclearly developed for a face-to-face meetings (see Section 3.2.1& 3.2.2 of the Guideline). Date and Time Taking into account time zones of all ourCouncillors and keeping in mind that we need quorum to takedecisions, we usually have our calls at 12:00 UTC and 18:00 UTC. Itis suggested to keep meetings scheduled during ICANN67 dates in theCancun time zone. That would mean that the earliest time for ourcall is 14:00 UTC. This time does not work for any of the APCouncillors. We could opt for 18:00 UTC; however, this does notwork for Young-Eum, Hiro, and Ajay and will very likely conflictwith ICANN’s public sessions. Alternatively, we have alsoexplored the possibility to have the call at 12:00 UTC (this,unfortunately, understandably never works for Jordan as it is 1 -2am his time). After some research and negotiations withICANN staff, we booked a slot on Thursday, 12 March 2020 at noonUTC. Do you agree? Chair – Vice Chair(s) ElectionProcedure As you will recall, every chair andvice-chair(s) election requires that a candidate is nominated andseconded, and the candidate should be in the position to accept ordecline the nomination. Furthermore, as we have seen in the past,sometimes we have two or more candidates for a position, in whichcase we are required to run a secret vote. It is obvious that wecannot do this during a call. This means that we have to go throughnomination period and voting before the call. We, therefore,propose the following procedure: * Nomination & seconding period(public): - Start: Thu, 27 February 2020 (00:01UTC) - Close: Wed, 04 March 2020 (12:00,i.e. noonUTC) * Acceptance of nominations: for the entireduration of the nomination period, until latest Wed, 4 March 2020,16:00 UTC * Secret voting (in any case) period: - Ballots distributed: Wed, 4 March 2020,shortly after 16:00 UTC - Voting (secret): - Start: Thu, 5 March 2020 (00:01 UTC) - Close:Wednesday, 11 March 2020 (23:59 UTC) Please note that according to the Guideline,the chair and vice-chairs need to be from different GeographicRegions. This has proven to be a sound principle. For the timebeing, I believe we do not need to make specific arrangement forthis situation. However, if necessary, after the nomination periodis closed, we may need to include an intermediate ballot to ensurethe regional diversity among vice-chairs. As to other roles and responsibilities, pleasehave a look at the table again (attached) and think whether youwish to continue with the role (unless there are term limitations)or are looking for other ways to contribute. We will finalise thetable during the call. Finally, as you may have noted, our call onMonday was open to all interested community members. Normally, ourmeetings during ICANN meetings are open as well. I suggest that weopen this call too. Moving forward, I think we should allow publicattendance to all Council meeting/calls. Does the suggested plan and way forward lookreasonable to you? If you have any other suggestions, questions,comments, please let me know as soon as possible because accordingto the proposed plan, nominations start tomorrow. Thank you! Kind regards, ]{atrina - Sign-up sheet Roles and Responsibilities ccNSO Council March 2020.pdf, 145.4 KB _______________________________________________ Ccnso-council mailing list Ccnso-council@icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.