Dear all, Plese find included the agenda and draft resolutions for meeting 194. Kind regards, Bart Agenda and Draft Resolutions ccNSO Council Meeting 194 20 April 2023, 18:00 - 19:30 UTC 1. Welcome and roll call 1. Meeting with Sally Costerton – CEO and President ICANN (18.00-18.30 UTC) 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) * Submission Bylaw change IFRT 1. Minutes & Action Items * Minutes Meeting 193: from the transcript * Action items and/or To-Do’s: Action Item 193-01: Secretariat to include CSC RT final report on April Council agenda (for discussion and adoption) (Completed) Action Item 193-02: Secretariat to reach out to TLD Ops leadership requesting preferred method for identifying candidates.(Completed) Action Item 193-03: Secretariat to liaise with org Planning team and schedule the trend exercise (with SOPC) (Completed) Action Item 193-04: The secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website (Chair election) (Completed) Action Item 193-05: The secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website (Vice-chair election #1) (Completed) Action Item 193-06: The secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website (Vice-chair election #2) (Completed) Action Item 193-07: The ccNSO Council requests its Chair, Irina Danelia, Sean Copeland, Biyi Oladipo, and Chris Disspain to continue the review of the current roles and responsibilities in key areas for the ccNSO and present their findings during a Council session during ICANN 77. (Ongoing) Action Item 193-08: Secretariat to launch call for volunteers ( 2nd IFRT) (Completed) Action Item 193-09: The Secretariat is requested to inform the respective Chairs and appointees accordingly and take all steps necessary to subscribe the new members to the working groups (DASC, IGLC, GRC) (Completed) Action Item 193-10: The Issue Manager is requested to compile the Members Report taking this resolution into account. (PDP3 RM) (Completed) Action Item 193-11: For Online Decision: Implementation of UA ccNSO & UA roadmap (Completed) Action Item 193-12: The Chair of the Council and Feedback Process Manager, are requested to take all necessary steps in accordance with the Guideline (360-degree process)(Completed, see item 7 agenda) 1. Intermeeting Decisions (since meeting 193, 16 March 2023) * Appointment Irina Danelia (member) and Chris Disspain (alternate) ICANN’s planning prioritisation group * ccNSO Council Statement of changes Article 18 and 19 ICANN Bylaws * Adoption Roadmap ccNSO & UA * Appointment Everton Rodrigues as member IGLC 1. Update Charters, Terms of Reference For decision: update Triage Committee Draft Resolution Background The ccNSO Council Triage Committee is among others mandated by the Council to take decisions on behalf of Council on incoming requests for input and comments, as well as invitations to participate in policy-related and other work. Only if the majority of Triage Committee members believe a Council decision is required, the secretariat will immediately inform the ccNSO Council about the committee recommendation. To detail this aspect of the role of the ccNSO Council Triage committee, the description of this process has been updated in the April 2023 version of the Terms of Reference for the ccNSO Triage Committee. Decision The ccNSO Council adopts the proposed amendments of the ccNSO Council Triage Committee as included in the April 2023 version of the Terms of Reference. The secretariat is requested to post the resolution and updated version of the Terms of Reference as soon as possible. As this a Council internal, administrative decision, this resolution becomes effective upon publication of the resolution. 1. New: Intermeeting decisions Triage Committee General overview Triage Committee decisions: https://ccnso.icann.org/en/about/council/decisions/2023.htm * Decision 07-2023- Kick-Off FY 25 Planning Process - In line with the approach from previous years, SOPC and Council will be invited to participate in the strategic trends exercise. * Decision 08-2023 - ICANN Request for Proposal: ICANN-Designated Agent for Registrar Data Escrow (RDE) Services - No action required, as it relates to gTLDs. * Decision 09-2023 - GNSO Transfer Policy Review Policy Development Process Working Group (PDP WG). Request for Early Input on Group 2 Topics - No action required, as it relates to gTLDs * Decision 10-2023 - Appointment representatives to IRT SubPro - The ccNSO has not participated in SubPro, with the exception of WS5. Although individual organisations, managing a ccTLD, may have an interest in the implementation of the SubPro recommendations, this is not not a general area of interest for ccTLDs. Therefore, the ccNSO will not participate in this effort. * Decision 11 - 2023 - IANA Naming Function Review Bylaws Changes - This request will be addressed directly by Council. 1. Application of ccNSO membership by National Telecom Regulatory Authority, the (IDN) ccTLD Manager for Egypt (xn--wgbh1c / مصر) For Decision Draft Resolution Background On 16 march 2023 the ccNSO secretariat received the ccNSO membership application of the National Telecom Regulatory Authority is the ccTLD manager (as defined in the ICANN Bylaws, (Article 10 Section 4(a)) for the .Egypt (xn--wgbh1c / مصر) in Arabic. The application met all requirements. Decision The ccNSO Council welcomes the National Telecom Regulatory Authority (NTRA), the ccTLD manager (as defined in the ICANN Bylaws, (Article 10 Section 4(a)) for the .Egypt in Arabic (xn--wgbh1c / مصر), as member 174 and the first IDN-only ccTLD Manager of the ccNSO. The Chair is requested to inform the representative of NTRA accordingly, and have an announcement posted on the ccNSO website. The secretariat is requested to post this decision as soon as possible. This decision becomes effective upon publication. 1. Adoption Final Report 2nd Customer Standing Committee Effectiveness Review For Decision Draft Resolution Background The Customer Standing Committee (CSC) was established as one of the post IANA Transition entities and conducted its first meeting on 6 October 2016. According to the ICANN Bylaws, Section 17.3 (b), "The effectiveness of the CSC shall be reviewed two years after the first meeting of the CSC; and then every three years thereafter. The method of review will be determined by the ccNSO and GNSO and the findings of the review will be published on the Website." In August 2021, the ccNSO Council approved the process for the second Customer Standing Committee (CSC) Effectiveness Review and appointed two ccNSO representatives to the Review Team. On 14 September 2022 the Initial Report of the 2nd CSC Effectiveness Review Team was published for public comment up until 13 October 2022. On 16 March 2023, the Final Report of the 2nd Customer Standing Committee Effectiveness Review was submitted to the ccNSO and GNSO Councils. Decision The ccNSO Council adopts the Final Report on the second Customer Standing Committee Effectiveness Review and supports the Findings and Recommendations contained in it (section 4 and 5 of the Final Report as submitted). The Chair of the ccNSO Council is requested to inform the GNSO Council accordingly. Further, under the assumption the GNSO Council also adopts the Report and supports the Finding and Recommendations: a. The review process is closed and CSC Effectiveness Review Team dissolved b. The Chair of ccNSO Council and the Chair of GNSO Council are requested to inform the CSC members and liaison appointing organisations about the findings and recommendations, including but not limited to the suggestion to appoint alternates and monitor attendance of their appointees. c. The ccNSO Council requests its Chair and the Chair of the GNSO jointly to share the outcome of the review and the Final Report with the CSC, PTI and its Board and ICANN org and the ICANN Board of Directors. The ccNSO Council expresses its sincere appreciation to the members of the CSC Effectiveness Review Team, the liaison, expert advisors and support staff who contributed to the review. The secretariat is requested to publish this resolution and the Final Report as soon as possible. This resolution becomes effective seven (7) days after publication on the website. 1. Update Councillors 360-review Informational 1. Updates ccPDPs (written updates) Informational 1. Update ccPDP3 - Review Mechanism - Membership voting Item 11.b - 20: written updates b. Update IDN ccPDP4 (written update) 1. Update ECA & CSC 1. Update WGs (written updates) * IGLC * GRC * SOPC * OISC (no meeting since ICANN 74, travel funding subgroup met) * TLD-OPS * DASC * Technical WG * MPC * Triage Committee * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group (no meeting since last update) 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison (see item 13) * Update UASG Liaison 1. Update ccNSO Website redesign Informational 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Updates & Adoption ccNSO Internal Procedures Informational and/or Decision * Update Guideline: ccNSO SoI and CoI For Information * Update Implementation policy For information 1. Appointments to Working Groups and Committees For Information and decision, if needed. 1. ICANN77 For information * ccNSO 20th Anniversary * ccNSO related meetings (tentative block schedule) * Virtual Council Prep call * Virtual Council workshop: Roles and Responsibilities, including Succession planning liaisons (Action item 193- 07) & Introduction ccNSo work plan July 2023- June 2025. * Joint meetings: None scheduled * Thu 15 June - Council Meeting (TBC’ed) 1. AOB 1. Next Council Meetings * Meetng 195, May * Meeting 196, June - ICANN 77 TBD * Meeting 197, 20 July – 21:00 UTC * Meeting 198, 17 August – 12:00 UTC * Meeting 199, 21 September – 18:00 UTC * Meeting 200, October – ICANN 78 TBD * Meeting 201, 16 November – 12:00 UTC * Meeting 202, 21 December – 21:00 UTC 1. Closure of formal meeting Informal meeting 19.00 -19.30 UTC For discussion This part of the ccNSO Council meeting 194 will not be recorded, nor will minutes be taken. Observers (non-Councillors) are welcome to stay on the call during this part of the meeting as well. Background- This meeting is to prepare for the meeting with the Executive search committee to discuss the requirements for the new CEO & President ICANN. This meeting is scheduled for Friday 28 April, noon UTC. Councillors are invited to attend the meeting on 28 April, but as observers.