All, Some more information on travel funding for you. Cheers, Chris Disspain CEO - auDA Australia's Domain Name Administrator ceo@auda.org.au www.auda.org.au Important Notice - This email may contain information which is confidential and/or subject to legal privilege, and is intended for the use of the named addressee only. If you are not the intended recipient, you must not use, disclose or copy any part of this email. If you have received this email by mistake, please notify the sender and delete this message immediately. Please consider the environment before printing this email.

-----Original Message----- From: Doug Brent [mailto:doug.brent@icann.org] Sent: Friday, 22 August 2008 00:28 To: Chris Disspain Cc: Gabriella Schittek Subject: (With attachment) First set of responses to travel-related questions

Dear ccNSO Council,

This note is intended to provide some more concrete information on travel support for the ccNSO beginning with the Cairo meeting.

For those who haven't followed the travel support discussion since February and before, here is a bit of background:

- the initial impetus here was to follow-up on the community's request to fund additional travel to ICANN meetings; opinions ranged from support all to provide no additional travel support

- a key piece of feedback in the consultation was to allow for a good deal of flexibility in the allocation of funds to each Supporting Organisation; the intent was to not make the selection of funded travelers staff directed or too top down within an SO, in part, because the SOs are different and are in the best position to use travel funds in a way that advances their work; this has created a good deal of discussion, and maybe a more prescriptive approach would have been better.

- to allow for the fact that there are always a number of special cases with travel, the thought was to try and build up detailed implementation rules as the questions come in through a posted "Frequently Asked Question" (FAQ) list, as opposed to "baking in" an inflexible set of rules that don't work for ICANN travelers located throughout the world.

I have attached a document that addresses the first set of travel questions that have come up during the last week. These will be turned more into a FAQ form and posted, but I thought it was faster to get it to you this way now. Basically, it tries to make things as simple as possible for this first year in implementing the travel procedure. Also, the Cairo meeting is coming up so fast - the attached information will help us meet the goal of providing ccNSO participants with additional travel support. This includes headcount-based funding instead of budget based. Also, it recognizes that the Council may want to take more time than is available now to get to a more sustainable approach to making its decisions as to who can be funded.

As I've communicated separately to Chris, I'm personally committed to facilitating a review of this travel approach at the end of the fiscal year. I'll continue to monitor the travel-related threads, but suggest that you email travel-support@icann.org to get any specific travel-related questions answered. Of course, please email me directly as you see fit and I will respond.

If there is some staff support that can help at this time, so that this doesn't become a distraction for the council, please let me know what kind of help we can provide.

Best regards, Doug

-- Doug Brent Chief Operating Officer ICANN Voice: +1 310.301.3871 Mobile: +1 650.996.4447 Fax: +1 310.823.8649

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