Dear Councillors, With this email I want to remind you about the procedure to nominate and elect the next ccNSO Council Chair and Vice-Chairs, taking into account that ICANN73 will be a virtual meeting. The proposed procedure was adopted by Council at its 180th meeting on 24 February. This email informs you about the following: * How to nominate and second a candidate, and who can do so * Requirements for candidates * How candidates can accept their nomination * Next steps? * Timeline Important to note: To meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil..., the ccNSO Council needs to make the required appointments during the timeframe of ICANN73, regardless of the fact whether that meeting is held virtually or not. The term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN73, which is the first ICANN meeting of 2022. The term of the ccNSO Council Chair (Alejandra Reynoso) and Vice-Chairs (Jordan Carter and Pablo Rodriguez) will therefore end at the end of ICANN73. Both Alejandra, Jordan and Pablo are eligible for re-election. To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Monday, 28 February 2022 (00:01 UTC) and closes on Friday, 4 March 2022 (23:59 UTC). Depending on the number of candidates per vacancy, there will be either a vote during the ccNSO Council meeting at ICANN73 on 10 March 2022 or a confidential email vote. Below you will find all the details related to Nomination procedure and the proposed Election Procedure Nomination Procedure How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Monday, 28 February 2022 at 00:01 UTC END: Friday, 4 March 2022 at 23:59 UTC. * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council on Monday, 28 February 2022 can nominate or second a candidate. * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council@icann.org * Templates for nominating and seconding nominations are provided below You are kindly invited to follow these instructions closely. Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Requirements for candidates As per section 3.2. of the relevant Guideline: * each one of the three ccNSO Council leaders MUST be from different ICANN Geographic Regions * a valid candidate is a Councillor who has been nominated and has been seconded * after nomination and seconding, the candidate has accepted the nomination Accepting nomination The candidates can accept their nominations during the nomination period up and until Monday, 7 March 2022, 23:59 UTC. Staff will reach out to the nominee(s) to check whether the nominee(s) accept their nomination(s). On Tuesday, 8 March 2022, staff shall provide a list with the name(s) of the candidate(s) who have accepted their nomination, together with a record of who has nominated and seconded the candidate(s) Elections Procedure Chair and Vice-Chairs One candidate per vacancy * If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the 10 March 2022 ccNSO Council Meeting. * If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the 10 March 2022 ccNSO Council meeting. Two or more candidates per Chair position * If two or more candidates have accepted the nomination to become Chair, the Councillors will elect the Chair by a confidential email vote. Each and every Councillor, including the candidates, should send an email to the appointed staff person, and include the name of the preferred candidate. Once the email is received the appointed staff person shall send a reply including a ballot number, and acknowledgement of receipt. The candidate receiving the most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. The appointed staff person will provide an overview of the votes cast and the order of preference. * If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by confidential vote, using the same method as listed above for the Chair vote. If two candidates for one position are from the same Region, there will first be an election between these two candidates. The timeline for selecting the Vice-chairs will be adjusted according to the number of candidates and geographic origin, and shared with the Councillors on Tuesday, 8 March. The results will be made public and the candidate receiving the most votes is elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. Staff will inform you which procedure will be followed as soon as the deadline to accept nominations has passed (on Tuesday, 8 March 2022). Timeline * Timeline of the public nomination and seconding procedure: START: Monday, 28 February 2022 00:01 UTC. END: Friday, 4 March 2022 23:59 UTC * Acceptance nominations: for the entire duration of the nomination period, until latest Monday, 7 March 2022, 23:59 UTC * Staff to inform Council about number of candidates per seat, and whether a confidential vote via email is needed Tuesday, 8 March 2022 * Confidential voting (if any) START: Wednesday, 9 March 2022, 00:01 UTC END: Thursday, 10 March 2022, 12.00 (noon) UTC * Formal appointments 10 March 2022 during the ccNSO Council meeting Background * Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... Best regards, Joke Braeken joke.braeken@icann.org