NOTES | ccNSO Council Meeting 176 | 16 September 2021 (20 UTC) 1. Welcome and roll call Welcome by chair Alejandra 1 apology, this meeting is quorate Materials will be posted here: https://community.icann.org/display/ccNSOCWS/16+September+2021+-+20%3A00+UTC 2. Relevant Correspondence See https://ccnso.icann.org/en/about/statements.htm * ALAC: no joint session during ICANN72 * CSC effectiveness review: see agenda item 12 * letter to ICANN Board, changes to bylaws: see agenda item 9 3. Minutes & Action Items a. Minutes Meeting 175 b. Action items and To-do’s, if any * Tech WG update: No concrete action to date. Stephen will propose a new version of the charter, to be approved by WG in the next 3 weeks, then send to GRC. Will not be completed by ICANN72, but aiming for November timeframe. * Triage: deferred to next Council call 4. Intermeeting Decisions (since 22 July 2021) Item 5-8 Written updates unless special developments Council needs to be aware off and Q&A 5. Update ECA & CSC (written updates) See written summary circulated on mailing list and posted on workspace Questions or comments? none 6. Update WGs taken (written updates) a. IGLC b. SOPC a. GRC b. OISC c. TLD-OPS d. Technical WG e. MPC See written summary circulated on mailing list and posted on workspace OISC: request to update the ccNSO meetings guideline. OISC asks Council to pass on this request to the MPC. Out of scope for the OISC to adjust the guideline. Councillors agree MPC: Council to formally appoint Gudrun Poulsen as MPC Vice Chair. deferred to email decision. 7. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism b. Update IDN ccPDP4 Questions or comments? none 8. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) Questions or comments? none Item 9 - 17 for discussion during the meeting 9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Chair update 1. meeting with Göran. 1:1 prior to every icann meeting. topics discussed · ICANN73. potentially hybrid. worsening pandemic situation · ccPDP3 · ccnso sessions at ICANN72 · ccNSO membership during pandemic 2. meeting with icann org executives on next steps ccnso website. Small committee of councillors : steering committee. will report on progress 3. Bylaw change progress. Some community members had comments. definition of “territory” from 1 bylaw section to another. The Concern is about the introduction of the term “territory” as a concept to describe the geographic areas to which country codes have been assigned. History & background: · march 2020 bylaw request · definition already in 2020 request · definition supported through ccPDP council and membership decision making process in 2013. · discussed in Montreal at ICANN66. no concerns raised at the time Matter closed. no substantive change of the definition on the fly. that would need a new PDP. matter in the hands of the Board. there will be a public consultation. Alejandra to respond to Patricio and others along the lines of what she explained. Some councillors agreed via green checks in zoom, no objections or concerns raised. Question from Javier on ICANN73. asks about Board decision, and when the decision will be made Alejandra mentioned that no decision has been made yet. Vice chair update by Jordan Progress in the October meeting Vice chair update by Pablo See written update 10. Adoption Board Report ccPDP3 Retirement move? Pablo Second? Jordan Any questions on the resolution? none Stephen thanks all for the support. Resolution approved 11. Update Council elections Joke provides an update on the nomination and secondment process. See https://ccnso.icann.org/en/announcements/announcement-13sep21-en.htm Question by Stephen regarding the nomination which the nominator requested not to publish. transparency reasons? Election Manager will include it in the Election Report. 12. CSC 2nd Effectiveness Review Approval of candidates Review Team All in favour 13. Progress expanded role Triage committee deferred to next meeting 14. ICANN72 Meetings Note: tentative schedule a. ccNSO Council i.Council Prep Meeting: 19 October | 12:00-13:00 UTC ii.Council meeting: 28 October | ​1730-1900 UTC b. Bilateral Council meetings i.ccNSO - GNSO: 20 October | 19:00-20:00 UTC ii.ccNSO Joint session with ICANN Board of Directors: 28 October | 1600-1700 UTC proposed topics from ccNSO side: 1. Introduction and explanation of the proposed policy for process on retirement of ccTLDs 2. Thank you Nigel Roberts and giving him opportunity to share his views 3. Other suggestions? none c. ccTLD relevant sessions i.ccNSO webinar for newcomers: Date and time TBC ii.ccTLD news sessions (note: correction times!) ccTLD News #1 - General session: 6 October | 1300-15:00 UTC (new: 2 hour session with break in the middle) ccTLD News #2 - Hot topics Internet Governance: 7 October | 06:00 - 07:30 UTC iii.Tech Day Parts 1, 2 & 3: 25 October | 1600-1700, 1730-1900, 1930-2100 UTC iv.ccNSO Members meetings 1. Governance session: 26 October | 1730-1900 UTC 2. Q&A candidates ccNSO Councillors: 26 October | 1600-1700 UTC 3. ccNSO & DNS Abuse Session Parts 1 &2: 27 October | 2130-0030 UTC v.SOPC session with ICANN org planning team: 26 October | 1930-2100 UTC vi.TLD-OPS session: 28 October | 1930-2100 UTC vii.Plenary session(s) 1. Plenary Session: Moving Forward with the Global Public Interest Framework: 26 October | 2130-2300 UTC 2. Plenary Session: How to Design Inclusive, Equitable Hybrid ICANN Meetings: 27 October | 1730-1900 UTC 15. Council Workshop: ICANN Hybrid Meeting, what are the requirements from a Council perspective? For discussion and input during ICANN72 Plenary Session: How to Design Inclusive, Equitable Hybrid ICANN Meetings: 27 October | 1730-1900 UTC 3-12-3 Game 4 breakout groups: 3 council groups, 1 general group Reporting back from the various groups: 1. Group Katrina / rapporteur Katrina * meetings have always been hybrid. but in the past the remote participants were in the minority. prep work needed. timezone is an important decision * from experience we see that hybrid meetings do not work. experience from what happens currently in offices * what type of work makes sense in a hybrid manner? what needs to be done intersessionally? focus on what you want to achieve * we need good moderators/chairs. staff to watch the remote participants, follow chat etc. additional screens needed around the room. those who are in the room to feel as if they are connecting remotely * social gatherings: not addressed * when should we have hybrid meetings? the when is important! 2. Group Joke / Jordan as rapporteur Brainstorming on yellow post-its. only the green post-its were assessed. * people from regions will be only ones attending. unbalanced attendance * to make hybrid meetings work, video is needed. change set-up. see people speaking when they are remote participants. depends on internet connection. needs to become an option * opportunity to reach out to more stakeholders. translation efforts for ccNSO. high effort, also costs involved 3. Group Claudia / Alejandra as rapporteur quite some time spent on brainstorming, but impact-effort was not completed. * be more selective on what makes it to the agenda * networking in the virtual environment needed. * we should only talk about participants, whether they are remote or not. experience should be the same for all. * if people can have their vaccinations, distancing and facemasks might be seen as a limiting factor. those remote have an advantage 4. Group Bart / Pablo as rapporteur * enough fresh air needed * equal participation * vaccinations required. masks wearing, testing Secretariat to produce a summary of the discussions, potentially to be converted into an action plan. 16. Next Meetings · ICANN72: Thursday, 28 October 2021 | 1730 - 1900 UTC · 18 November 2021 | 1200 UTC · 17 December 2021 | 1800 UTC 17. AOB 18. Closure Thank you. Bye all. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org