Dear Hiro Thank you very much for your comment. It has been forwarded to the GRC sub-group on the revised ccNSO Rules. Best regards, Alejandra -- [image: Photograph] *Alejandra Reynoso*Investigación & Desarrollo | Dominios .gt *P:* +502 23688565 *E:* alejandra.reynoso@cctld.gt 18 Ave. 11-95 Zona 15, V.H. III. (A-109) Guatemala, Guatemala www.gt On Fri, Sep 10, 2021 at 2:43 AM HiroHOTTA via Ccnso-members < ccnso-members@icann.org> wrote:

Please kindly receive our comment. Hiro

====

Comment regarding Members' quorum

To enhance efficient and meaningful engagement from Members, we need to carefully design a good combination of triplet : (1) outreach/education about the votes-seeking topics to Members (2) active participation from Members (3) rules, such as quorum

As our experience has shown, (1) and (2) have become harder to achieve as the number of Members has grown.

(3) is a very powerful tool. For example, if we set the quorum to a very low ratio, (1) and (2) can be almost neglected. Because we know that (3) is a very powerful tool, we should be very careful in designing it.

That's why I commented in the webinar that "we want to confirm that at least 50% of Members are aware that a critical voting is being held on THE important topic. One of the simplest ways for this confirmation is "at least 50% ballots including abstention are cast."

We must not be perceived from inside and outside of ccNSO that we reduce the quorum simply because we think it's natural that (1) and (2) are becoming harder to achieve.

If we are to reduce the quorum, we should not attribute it to the growing difficulty of (1) and (2). At least we should propose some commitment (committed efforts?) to increase (1) and (2) in parallel with the the proposed reduction of the quorum in (3).

Following are some fragile ideas for the above :

- To achieve (1), more effort of Council, Secretariat, and ROs to persuade Members of the importance of the voting being held will continuously be pursued.

- To enhance (2), Members' code of conduct that includes something like "Members are strongly expected to vote in Members' voting in accordance with what each Member declared in its application form for ccNSO membership" will be crafted in a separate material or within some existing material. And it's shown to the Members periodically.

The above may not necessarily fit "Rules" document. Therefore, such proposal may be a addendum to "proposed changes of the Rules document".

Hiro Hotta, on behalf of JPRS (.jp ccTLD)

[EOF]

On Thu, 9 Sep 2021 12:28:14 +0000 Joke Braeken via Ccnso-members <ccnso-members@icann.org> wrote:

...

Dear All,

This is a final reminder regarding the e-mail below, previously sent by David McAuley in his capacity as Chair of a ccNSO Guidelines Review Committee sub-group on the revised ccNSO Rules. The sub-group seeks comments and feedback from the ccNSO membership, regarding certain provisions in the draft new Rules. Your input is valuable to identify issues, and helps the sub-group to find solutions. The new Rules will have a direct impact on the governance structure of the ccNSO, specifically on the respective roles and responsibilities of the Council and ccNSO membership.

The sub-group held a webinar on 26 August (consult the recording here< https://community.icann.org/display/ccnsowkspc/ccNSO+Webinars>), and continues to welcome your comments and suggestions. Please review the materials (enclosed), and send any comments or suggestions you may have on the ccNSO members mailing list. The deadline is Friday, 10 September 2021 (close of business).

Next Steps

A ccNSO Governance session will be held at ICANN72. The goal of the ICANN72 session is to consult the ccNSO membership on the proposed revised internal Rules of the ccNSO, and to collect additional feedback. ICANN72 marks the 4th ccNSO Governance Session, building on the previous sessions at ICANN69, ICANN70 and ICANN71, where the ccNSO Council and Members have been discussing the need to update the internal rules of the ccNSO, which were adopted in 2004. Based on the feedback, the Working Group will finalize its draft, which will then be put before the ccNSO membership for adoption.

Thank you.

Best regards,

Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org

From: Ccnso-members <ccnso-members-bounces@icann.org> on behalf of " ccnso-members@icann.org" <ccnso-members@icann.org> Reply to: "McAuley, David" <dmcauley@Verisign.com> Date: Tuesday, 31 August 2021 at 22:38 To: "ccnso-members@icann.org" <ccnso-members@icann.org> Subject: [ccnso-members] Webinar recording and materials regarding feedback opportunity on draft of revised ccNSO Rules

Dear ccNSO members,

Last Thursday, August 26, the Guideline Review Committee’s Subgroup on the ccNSO Rules held a webinar to present our draft on revised rules. This effort involves a first possible update to the original ccNSO Rules [ ccnso.icann.org]< https://urldefense.com/v3/__https:/ccnso.icann.org/en/about/rules.htm__;!!Pt...>, adopted in 2004 and still in effect.

We did some polling of member views among those in attendance with respect to certain provisions in our draft. But not all members were able to attend and so we are sending this note to encourage further feedback.

We intend to present a draft final set of rules for members consideration at ICANN72 in late October. Your input/feedback will help us better understand just how members wish the rules to be updated so we can finalize the draft.

Toward that end, we seek further input/feedback on this list by the close of business on Friday, September 10th.

Here are useful materials for your consideration:

・ A document that we in the subgroup refer to as the ‘Headings’ document, showing proposed text for new rules along with relevant old text provisions.

・ A set of slides that we used at the webinar.

・ A link<Zoom%20playback> to the Zoom playback recording of the webinar, along with a link [secure-web.cisco.com]< https://urldefense.com/v3/__https:/secure-web.cisco.com/16Eobvhm7KPvBbZBroQ9...> to the chat transcript.

・ Slides with the polling results from the webinar Please encourage your ccNSO member contacts to weigh in as well ? this is an important moment for the governance of the ccNSO and we hope for as much engagement and feedback as possible.

Thank you all.

David McAuley

Subgroup Chair

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