Dear Colleagues I just realized that the response to the OEC letter doesn't have a proper ending and farewell 😅 Maybe add something like: *I hope this summary gives the Organizational Effectiveness Committee enough information to understand the reasoning on how decisions were made and the current state of the recommendations from the independent reviewer.* *If you have any specific questions, please don't hesitate to ask.* *Best regards,* Cheers, Alejandra -- [image: Photograph] *Alejandra Reynoso*Investigación & Desarrollo | Dominios .gt *P:* +502 23688565 *E:* alejandra.reynoso@cctld.gt 18 Ave. 11-95 Zona 15, V.H. III. (A-109) Guatemala, Guatemala www.gt On Fri, Feb 12, 2021 at 3:28 AM Bart Boswinkel <bart.boswinkel@icann.org> wrote:

Apologies for lateness

Used wrong ( non-existing) email address,

Kind regards,

Bart

*From: *Bart Boswinkel <bart.boswinkel@icann.org> *Date: *Thursday, 11 February 2021 at 20:59 *To: *"ccNSO-Council@ccNSO.Org" <ccNSO-Council@ccNSO.Org> *Subject: *Draft Agenda and background material Meeting 170, 18 February 2021, 20.00 UTC

Dear all,

Please find included the draft agenda for the upcoming call and background material. The background material for the “Rules” session ( item 17) will be circulated separately

Kind regards,

Bart

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*Draft Agenda *

*ccNSO Council Meeting 1**70*

*18 February 2021*

*20.00 UTC*

1. *Welcome and roll call*

1. *Minutes & Action Items* 1. *Minutes Meeting 169 [insert date].* 2. *Action items and To-do’s, if any *

*Action Item 167*

GRC to include note on definition of plurality in relevant guidelines.

*Ongoing*

*16**9-01:*

The Chair is requested to inform David on his appointment to IRP standing panel selection committee and relevant staff of ICANN Org accordingly. The Chair is also requested to inform the other Chairs of the Supporting Organizations and Advisory Committees and relevant ICANN Org staff that the ccNSO will only fill one seat.

*Completed*

*16**9-02*

Send response to OEC letter. Completed

*See item 6 meeting 170 *

*16**9-03*

Chair to share information with Council on website status call

*Completed*

*To-do*

Alejandra Reynoso to forward Plenary session descriptions

*Completed*

*16**9-04*

Chair to send email to Council asking for bilateral meeting topics (GNSO / ICANN Board) and whether the Council should meet with the Board as part of ICANN70 – outside of the usual QA session

Council is asked to email as soon as possible.

*Completed. See item 10.b (i) meeting 170*

1. *Intermeeting Decisions (since 21 January 2021) *

- *Approval Terms of Retirement OISC.* - *Defer meeting with full Board* - *Appointment Members IGLC* - *Appointment Members MPC* - *Appointment ccnSO Members Community Excellence Award Committee *

1. *ccPDP 3 * 1. *Part 1 Retirement – Update*

Informational

1. *Part 2 Review Mechanism –Update*

Informational

1. *IDN ccPDP4: Update*

Informational

1. *Adoption Response to Board OEC letter*

For Decision

Background Material

Draft Response to ICANN Board Organizational Effectiveness Committee

1. *Approval of IANA Naming Function Contract Amendment per IFRT recommendation *

For Decision

Background material:

Request ICANN Org to support the recommended change IANA Naming Function Contract

1. *Call for volunteers Outreach & Involvement Standing Committee*

For Decision

1. *Adoption ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws*

For Decision

Background material: draft cover note and detailed proposal

1. *Update ICANN70 (related) sessions* 1. *ccTLDs related sessions*

i. *Tech Day*

ii. *Members meeting sessions*

1. Governance session 2. ccTLDs: looking at the future 3. Q&A ccTLD related Board members 4. IGLC: Digital Sovereignty

iii. *ccTLD News sessions*

1. *Joint meetings:*

i. Meeting with the Board: Update

ii. Meeting with GAC: Update

iii. Meeting with GNSO Council: Update

1. *Council workshop: Tuesday 16 March 2021, 20.00 UTC *

i. Review role of chair and vice -chairs, Roles and responsibilities of Councillors

ii. Work plan

iii. Other?

1. *Council Preparatory meeting, Thursday 18 March 12.00 UTC*

1. *Update ECA & CSC* 1. *ECA **(Informational)* 2. *CSC **(Informational)*

1. *Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat*

1. *Update WGs* 1. *SOPC* 2. *IGLC* 3. *GRC*

1. *Update liaisons* 1. *Update ALAC Liaison (**written update)* 2. *Update GNSO Liaison **(written update to follow) *

1. *Meetings*

*Next Council Meetings**:*

- February 18 – 20:00 UTC - March 25 (ICANN70) 17:30-19:00 UTC - April 22 – 12:00 UTC - May 20 – 18.00 UTC

· May 20 – 18:00 UTC

1. *AOB*

1. *Discussion session on what needs to be included in future Rules of the ccNSO (if time permits)*

Informational

Background

The current Rules of the ccNSO have been established in 2004. Since 2004 the ccNSO itself and the environment in which it operates has evolved. For example, when the Rules were adopted in 2004, the ccNSO had around 50 members. Currently, there are 172 members. Another example, to address various needs of the growing (membership- and importance-wise) ccNSO, in 2007 the ccNSO started to develop internal procedures (guidelines) as envisioned in the Bylaws (currently, Article 10). Next example, the introduction of the Empowered Community and the role of the ccNSO as a decisional Participant. It is obvious that this new role was NOT envisioned at the time the Rules of the ccNSO were conceived. The need to update the Rules has been recognized and discussed by the ccNSO members at several meetings for the past 3 years.

If time permits, this session is intended to ask Councillors through break-out rooms to identify topics and aspects of the ccNSO Governance you would like to see included in future Rules of the ccNSO. Your input will be used by the GRC in its work.

Background material

Possible topics to include in FUTURE Rules of the ccNSO

ccNSO Rules of the ccNSO 2004

1. *Closure *

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