Re: [ccnso-council] Informal notes Council meeting 18 February 2016, noon UTC
Dear all - Please accept my late apologies for missing yesterday’s Council call. Becky J. Beckwith Burr Neustar, Inc. / Deputy General Counsel & Chief Privacy Officer 1775 Pennsylvania Avenue NW, Washington D.C. 20006 Office: +1.202.533.2932 Mobile: +1.202.352.6367 / neustar.biz<http://www.neustar.biz> From: Bart Boswinkel <bart.boswinkel@icann.org<mailto:bart.boswinkel@icann.org>> Date: Friday, February 19, 2016 at 6:43 AM To: "'ccnso-council@icann. org'" <ccnso-council@icann.org<mailto:ccnso-council@icann.org>> Subject: [ccnso-council] Informal notes Council meeting 18 February 2016, noon UTC Dear all, Please find included the informal notes from yesterdays Council call, Kind regards, Bart ccNSO Council Call on 18 February @12:00 UTC Agenda 1) Welcome and Apologies Apologies: Vika Mpisane Hiro Hotta Stephen Deerhake Nigel Roberts Carolina Aguerre Peter Van Roste Debbie Monahan Peter Vergote No Attendance: Margarita Becky Ching Chiao Attendance will be included in Attendance overview. 2) Minutes and Actions Minutes have been sent to Council 5 February 2016, no comments Open Action item: PDP note not published. PDP will be on agenda in Marrakesh 3) Stewardship Transition and Accountability Processes General observations CCWG Proposal to be send to chartering organisations 18 February. CWG-Stewardship requirements are most likely met. CWG will inform Chartering organisations of their findings. Costs associated with process: Byron and other chairs SO/AC on call organised by ICANN (board and staff) Costs have escalated. Initial budget 7 million (very loose estimate). Currently at 15 milliion, Expectation is that once dust has settled it will be at USD 25 million. Little understanding. Cost discussion will be an issue in Marrakesh. Suggestion to include item in SOP WG agenda . 3.1 CWG Stewardship Last week ISTACC call (coordinating group of ccNSO appointed members ICG, CWG and CCWG) Focus of the call aound budget and think about implementation, what will need to happen in short term. Final design team aound SLE. Challanges around getting data for transition. Independent consultant. ICANN is working on it. Some data points are difficult to collect, and some are sensitive. Work on SLE is not yet complete CWG itself has picked up on this issue This topic wil be covered in Marrakesh on Wednesday afternoon. 3.2 Update CCWG Accountability Reiteration of publication date. Discussion on WS 1 proposals will be topic Tuesday and Wednesday afternoo ICANN has asked for decision on Tuesday 8 March. Byron has pushed back. ccNSO not able to provide a decision on Tuesday and will stick to original scheme. Short-circuiting may cause more issues then are resolved by an early decision. Implies decision by Council on Wednesday afternoon . 3.3 Update ICG, if any (Keith) (quoted from chat:) ICG will be meeting on 1 March, to consider the inputs from CWG and CCWG on Accountability and I’m hopeful ICG will be able to deliver the full and final plan (with ccNSO approval) to ICANN Board at Marakesh. There is no formal meeting at ICANN of the ICG, but the ICG will be reporting in to the ICANN community on the Monday at Marrakesh. 3.4 ccNSO decision-making process Significant discussion over time, and fair amount of effort to keep community and Council informed. Significant time dedicated during meetings on the CCWG. Council meetings at regular times, including two special Council meetings. The decision-making process will be very similar to decision making on CWG-Stewardship Proposal 4) Council Updates 4.1 Chair Update * ISTACC call, notes are avaialble. * Call organised by ICANN Board on escalating costs CCWG, in particular Cherine Chalaby vocal. Interesting: due to the size of overrun, Board needs to approve. Unclear/lack of clarity when Board was aware of total amount. Even between Board and Staff unclarity when and how it was shared. Secondly: Not clear and part of discussion: Who is responsible and how costs incurred by WG are managed, get approved and are allocated. It appears ICANN wants to push these responsibilities to SO/ACs and WG chairs. Discussion around project management, costs. Having the discussion is healthy. Uncluear is how discussion is going to play out. * Stakeholder engagement. how to include new stakeholders, volunteer burn-out as driving force. 4.2 Vice-Chair Update No update Keith 4.3 Councilors Update None 4.4 Regional Organizations Update Barrack: invite all members for the ccNSO to The Africa Domain Name System Forum, March 4-6 Action staff: send an invite to all ccTLD 4.5 Staff Update None 5) WG updates 5.1 GRC (Guideline review committee) update (Katrina). GRC has completed work on a set of Guideliens, which be submitted to Council for adoption, after consultation of community present in Marrakesh. GRC focusing on second set around Meetings and appointments. 5.2 CCWG Updates • Use of country and territory names: see agenda • CWG on CCWG Principles: see agenda 5.3 Program WG update (Katrina) Agenda posted, updates to follow. 5.4 EPSRP WG. See notes agenda Other updates: none 6) Liaison Updates Written updates 6.1 GNSO Liaison (Patrick Myles, written updates, to follow). 6.2 ALAC Liaison (Ron Sherwood, written updates, was send on 16 February). 7) Work plan Work plan update. To follow Council meeting In Marrakesh Annual plan session and set priorities. As much as possible all attend Action Bart: Send out Priority list and list of previous workshop meeting on this topic ( Singapore 2014). 8) Date of Next Meetings 8.1 Council meetings during Marrakesh meeting (5 – 10 March 2016) - ccNSO Council Workshop Marrakesh, Sunday 6 March 2016, 10-12.00 local time Roles and Responsibilities, Anaual Work plan - ccNSO Council prep meeting, Sunday 6 March 2016, 12.00-12.30 local time Session throughout week are covered Assigning Council members - ccNSO Council – ALAC, Sunday 6 March 2016, 17.00-17.30 local time Opportunity of two of chartering organisations - ccNSO-GNSO Council meeting, Monday 7 March, 12.15-13.45 local time - ccNSO- Board meeting, Tuesday 8 March, 10.00 - 10.45 Topics To be suggested on list to Byron or Bart 8.2 Council meeting 9 March 2016 Marrakesh, 17.00-18.00 local time (17.00 – 18.00 UTC) Need start thinking about time of Council call need tp accomodate all timezones. 9) AOB None 10) Adjourn Council meeting closed at 12.40 UTC
Please accept my belated apolgies for missing the previous call without sending apologies. :-) Do I lose my red card now? On 19/02/16 13:53, Burr, Becky wrote:
Dear all -
Please accept my late apologies for missing yesterday’s Council call.
Becky
*J. Beckwith Burr**** **Neustar, Inc.***/**Deputy General Counsel & Chief Privacy Officer 1775 Pennsylvania Avenue NW, Washington D.C. 20006 *Office:***+1.202.533.2932 *Mobile:***+1.202.352.6367 */**neustar.biz* <http://www.neustar.biz>
From: Bart Boswinkel <bart.boswinkel@icann.org <mailto:bart.boswinkel@icann.org>> Date: Friday, February 19, 2016 at 6:43 AM To: "'ccnso-council@icann. org'" <ccnso-council@icann.org <mailto:ccnso-council@icann.org>> Subject: [ccnso-council] Informal notes Council meeting 18 February 2016, noon UTC
Dear all, Please find included the informal notes from yesterdays Council call, Kind regards, Bart
*ccNSO Council Call on 18 February @12:00 UTC*
*Agenda*
*1) Welcome and Apologies*
Apologies:
Vika Mpisane
Hiro Hotta
Stephen Deerhake
Nigel Roberts
Carolina Aguerre
Peter Van Roste
Debbie Monahan
Peter Vergote
* *
No Attendance:
Margarita
Becky
Ching Chiao
Attendance will be included in Attendance overview.
*2) Minutes and Actions*
Minutes have been sent to Council 5 February 2016, no comments
Open Action item: PDP note not published. PDP will be on agenda in Marrakesh
**
*3) Stewardship Transition and Accountability Processes*
*/General observations/*
CCWG Proposal to be send to chartering organisations 18 February.
CWG-Stewardship requirements are most likely met. CWG will inform Chartering organisations of their findings.
Costs associated with process: Byron and other chairs SO/AC on call organised by ICANN (board and staff)
Costs have escalated. Initial budget 7 million (very loose estimate). Currently at 15 milliion, Expectation is that once dust has settled it will be at USD 25 million.
Little understanding. Cost discussion will be an issue in Marrakesh. Suggestion to include item in SOP WG agenda .
*/3.1 CWG Stewardship/*
Last week ISTACC call (coordinating group of ccNSO appointed members ICG, CWG and CCWG)
Focus of the call aound budget and think about implementation, what will need to happen in short term. Final design team aound SLE. Challanges around getting data for transition.
Independent consultant. ICANN is working on it. Some data points are difficult to collect, and some are sensitive. Work on SLE is not yet complete CWG itself has picked up on this issue
This topic wil be covered in Marrakesh on Wednesday afternoon.
/*3.2 Update CCWG Accountability*/
Reiteration of publication date. Discussion on WS 1 proposals will be topic Tuesday and Wednesday afternoo
ICANN has asked for decision on Tuesday 8 March. Byron has pushed back. ccNSO not able to provide a decision on Tuesday and will stick to original scheme.
Short-circuiting may cause more issues then are resolved by an early decision. Implies decision by Council on Wednesday afternoon .
/*3.3 Update ICG, if any (Keith)*/
(quoted from chat:) ICG will be meeting on 1 March, to consider the inputs from CWG and CCWG on Accountability and I’m hopeful ICG will be able to deliver the full and final plan (with ccNSO approval) to ICANN Board at Marakesh. There is no formal meeting at ICANN of the ICG, but the ICG will be reporting in to the ICANN community on the Monday at Marrakesh.
/*3.4 ccNSO decision-making process*/
Significant discussion over time, and fair amount of effort to keep community and Council informed. Significant time dedicated during meetings on the CCWG.
Council meetings at regular times, including two special Council meetings. The decision-making process will be very similar to decision making on CWG-Stewardship Proposal
* *
*4) Council Updates *
/*4.1 Chair Update*/
* ISTACC call, notes are avaialble. * Call organised by ICANN Board on escalating costs CCWG, in particular Cherine Chalaby vocal. Interesting: due to the size of overrun, Board needs to approve. Unclear/lack of clarity when Board was aware of total amount. Even between Board and Staff unclarity when and how it was shared. Secondly: Not clear and part of discussion: Who is responsible and how costs incurred by WG are managed, get approved and are allocated. It appears ICANN wants to push these responsibilities to SO/ACs and WG chairs. Discussion around project management, costs. Having the discussion is healthy. Uncluear is how discussion is going to play out.
* Stakeholder engagement. how to include new stakeholders, volunteer burn-out as driving force.
/*4.2 Vice-Chair Update*/
No update Keith
/*4.3 Councilors Update*/
None
/*4.4 Regional Organizations Update*/
Barrack: invite all members for the ccNSO to The Africa Domain Name System Forum, March 4-6
/*Action staff: send an invite to all ccTLD*/
*/4.5 Staff Update/*
None
* *
*5) WG updates*
/*5.1 GRC (Guideline review committee)*/ update (Katrina). GRC has completed work on a set of Guideliens, which be submitted to Council for adoption, after consultation of community present in Marrakesh. GRC focusing on second set around Meetings and appointments.
/*5.2 CCWG Updates*/
• Use of country and territory names: see agenda
• CWG on CCWG Principles: see agenda
/*5.3 Program WG update (Katrina) */
Agenda posted, updates to follow.
/5.4 EPSRP WG. /See notes agenda
Other updates: none
*6) Liaison Updates *
Written updates
6.1 GNSO Liaison (Patrick Myles, written updates, to follow).
6.2 ALAC Liaison (Ron Sherwood, written updates, was send on 16 February).
* *
*7) Work plan*
Work plan update. To follow Council meeting
In Marrakesh Annual plan session and set priorities. As much as possible all attend
Action Bart: Send out Priority list and list of previous workshop meeting on this topic ( Singapore 2014).
*8) Date of Next Meetings *
/*8.1 Council meetings during Marrakesh meeting (5 – 10 March 2016)*/
/- ccNSO Council Workshop Marrakesh, Sunday 6 March 2016, 10-12.00 local time/
Roles and Responsibilities, Anaual Work plan
/- ccNSO Council prep meeting, Sunday 6 March 2016, 12.00-12.30 local time/
Session throughout week are covered
Assigning Council members
/- ccNSO Council – ALAC, Sunday 6 March 2016, 17.00-17.30 local time /
Opportunity of two of chartering organisations
/- ccNSO-GNSO Council meeting, Monday 7 March, 12.15-13.45 local time/
/- ccNSO- Board meeting, Tuesday 8 March, 10.00 - 10.45/
Topics
To be suggested on list to Byron or Bart
/*8.2 Council meeting 9 March 2016 Marrakesh, 17.00-18.00 local time (17.00 – 18.00 UTC)*/
Need start thinking about time of Council call need tp accomodate all timezones.
*9) AOB*
None
*10) Adjourn*
Council meeting closed at 12.40 UTC
* *
participants (2)
-
Burr, Becky -
Nigel Roberts