Dear all, Please find below the high-level notes from today’s ccNSO Council meeting, held on Thursday 20 September 2018, 18.00 UTC. Best regards, Joke Braeken NOTES 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions minutes were circulated on 4 Sept. No comments received, therefor the minutes are approved. Action items: most of them are complete. Still ongoing: scheduling onboarding for new NomCom appointed councillors, and the liaisons. 3) Overview inter-meeting Council decisions appointment IFRT members and selection ccNSO appointed member to ICANN Fellowship Selection Committee. 4) Update Regular ccNSO Council Elections 2018 Nominations receveid: NA, LAC, and AP Awaiting secondment: LAC and AP No nominations yet for AF and EU region Councillors are invited to encourage people in the region to step up. Next step: Acceptance of nominations and Q&A with the candidates in Barcelona. 5) Adoption revised charter Programme WG Summary Programme WG charter change: * Turn it into standing committee * Refinements of role of chair Committee: Include role of chair of ccNSO, in light SO/AC coordination. Revised charter has been adopted. Members of the group and community to be informed about this decision. 6) Adoption ccNSO Council Statement on Initial Report WT 1-4 GNSO PDP WG subsequent procedures thanks to Bart, Giovanni for their input into the document, and Alejandra for the comments. Annebeth asked to clarify her views on WT5, which deals with country & territory names. 2-letter code elements are not covered here. Annebeth suggested to stress more the relevance of the 2-letter symbol. Strong arguments against mentioning RFC1591. Reference to be dropped? Your views on the draft council statement? Would you like to add anything? APTLD today discussed their own response to the report. · Pablo: LACTLD is also discussing a communique, similar to the one discussed in APTLD. Individuals are invited to submit their comments as well. Communique is being circulated within the Board at LACTLD. Proposal to be stern in our comments. · Stephen: the APTLD document is also a forceful comment. Individuals are indeed invited to comment as well. · Katrina: we have strong arguments. There is no need to be overly aggressive. Deadline is 26 September. By Monday 24 September, councillors are invited to add suggestions, propose changes, if any. 7) CSC related topics 7.1 Approval Full Membership Slate (members and liaisons) GNSO and ccNSO councils need to approve the full slate. The Selection Committe, with reps from each region and a NomCom appointee, has received the names. If there are no objections, the full slate is considerd to be approved. 7.2 CSC Effectiveness process Martin Boyle and Debbie Monahan to be appointed to the effectiveness review team. No major issues. Trying to keep everything simple and streamlined. A lot of work will be done already in Barcelona. move? Byron Seconded? Alejandra Against? Abstain? Byron All others in favour. 8) Engagement Group on IG 8.1 Overview of activities and update (Young-Eum Lee) public meeting and face-to-face meeting planned in Barcelona the group is awaiting feedback from ccNSO to the feedback submitted Katrina: email from Mary Uduma on the mailing list, but no other ccNSO activity in general. IG is definitely important for ccTLDs, however currently ccTLDs are not very active on this group. What are the reasons? Maybe we should consult with our community to find out why. In Barcelona, we should ask the Board about their views on the way the IG issues are being addressed and how actions from the group, ICANN org and the ICANN community can be coordinated. Young-eum: Good way forward. Perhaps the ccNSO needs to be informed of the broader IG activities that occur in other fora than ICANN. 8.2 Amendment of charter 9) PDP Retirement Stephen: next meeting on Thursday next week. 1 additional call before Barcelona. Substantial discussions foreseen during the prep call. We should be working on text in a solid fashion for the face-to-face meeting in Barcelona. 10) ECA, CSC and RZERC Update 10.1 ECA (placeholder Stephen Deerhake) NomCom appointed Board member withdrew from her second term (Lousewies van der Laan). Replaced by another appointee (Danko Jevtovic, previously with .rs). Withdrawal and appointment letter had to be drafted. Quiet otherwise, other than some periodic paper exchanges. Danko, Becky and Lito are also invited to the session with the ccNSO appointed Board members in Barcelona (Chris, Mike, Nigel) during the ccNSO Members Meeting. 10.2 CSC (Byron Holland) PTI was at 98+ % last month. CSC is updating the change mechanism, other than just monitoring performance. That change mechanism is only meant for minor tweaks to the SLAs, without the need to change the contract. Draft final version will be ready by the Barcelona meeting. Expectation to meet on Monday, the 22nd. Brett Carey (.uk) replacing Jay Daley. GNSO appointed a new candidate as well. Gaurav Vedi. Everyone kindly invited to participate in the satisfaction survey by PTI. The ccNSO participation rate is very low currently. 10.3 RZERC (placeholder) 11) ICANN 63 Barcelona 11.1 ccNSO Council meetings - Council meeting, 24 October 2018 block 5 - Council Prep Meeting, 21 October 2018, noon-13.30 - Council meeting GNSO, 22 October 2018, noon-13.30 - Council meeting ALAC, 21 October 2018, 17.00-18.30 (exact time TBC’ed) 11.2 ICANN63 ccNSO Meetings Agenda (Alejandra) Block schedule Saturday first day Sunday afternoon TLD-Ops workshop Monday Tech day + Tech Day lunch - Members day meetings - Meeting with GAC Tuesday Dinner on Tuesday (sponsored by EURID) - Meeting the ICANN Board Peter: has not heard from Pär yet, he will follow up with a reminder regarding the previous emails. Clearly not the intention of having only 1 topic covered during the joint meeting between ccNSO and GAC. Beneficial interaction sought with GAC on strat plan. ICANN63: links to bookmark now * ccNSO Members Meeting agenda: https://community.icann.org/pages/viewpage.action?pageId=90768548 * ccNSO Remote Participation Hub:https://community.icann.org/display/ccnsowkspc/ICANN63++-++Barcelona * ccNSO Google calendar:https://community.icann.org/display/ccnsowkspc/ICANN63+Google+Calendar+-+Bar... * ICANN63 meeting website: https://meetings.icann.org/en/barcelona63 * Comprehensive meeting schedule: https://63.schedule.icann.org/ (available from 1 October 2018 onwards) 11.3 WG & other meetings - TLD-OPS Workshop - Tech Day - WG meetings 12) Council Updates 12.1 Chair Update Meeting between chair and vice-chairs and ICANN CEO (written update) proposal to have a small informal meeting in Barcelona with Göran and a few subject matter experts on GDPR related issues 12.2 Vice-Chair Update 12.3 Councilors Update 12.4 Regional Organizations Update APTLD celebrating their 20th anniversary today. Happy birthday on behalf of the ccNSO Council 12.5 Secretariat update 13) WG update 13.1 GRC update (Katrina) · Almost done with the Travel Funding Guideline. · Discussed how to update the info to the ICANN Board on how we will do the background and duel diligence checks for ccNSO appointed Board members. · proposal for a template for rejection actions. once a notification from the ICANN Secretary comes in. Clear template, with clear deadline. Rejection and Approval actions need to be numbered. 13.2 CCWG Auction Proceeds (Peter Vergote) The initial report should be ready for publication on 8 October. Sufficiently ahead of the ICANN63 meeting. Members are kindly invited to provide their comments. 13.3 SOPC (placeholder) No updates from the SOPC as the public comment periods for the ICANN Operating Plan and Budget FY20 and the ICANN 5 years Strategy Plan are both expected to open in November and no documents have been published at this stage 13.4 Emoji Study Group (Alejandra) 13.4 GNSO PDP Subsequent procedures WT 5 14) Liaison Updates 14.1 GNSO Update (written updates) 14.2 ALAC update (written updates) 15) Next meetings (2018) 24 October, 17.15 – 18.30, face to face, Barcelona 15 November – 11:00 UTC 13 December – 17:00 UTC kindly let us know if you cannot attend the council meeting, otherwise we risk not to be quorate 16) AOB · Katrina: 2 inter-meeting decisions (IFRT, Fellowship selection Committee). 9 votes for the IFRT selection process. That is a very low number, despite the fact that this is an important topic for the IFRT. Slightly better attendance for the other selection process. Congratulations to Pablo. · Katrina: Maybe we do not pay enough attention to the application material, when we vote? Do not only vote for candidates that you personally know. You are kindly invited to let yourself be guided by the application material, and the skills of the candidates. The council decides on behalf of the ccNSO community, and we need to select the persons that are best suited for the position. Opinions in the selection process were very diverse. · tribal behaviour at ICANN pointed out by Pablo: we cannot afford not to be involved with the other groups. · Regarding the selection process: Abdalla suggests a marking template to grade. Giovanni suggests discussing this in Barcelona. 17) Closure thank you! Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org