Dear all, Please find included the agenda and draft resolutions for the upcoming Council meeting (15 December, noon UTC), Kind regards, Bart ------ Agenda & Draft Resolutions ccNSO Council Meeting 190 15 December 2022, 12.00-14.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 1. Minutes & Action Items * Minutes Meeting 189: Circulated 13 December 2022 * Action items and/or To-Do’s: 189-01: The Chair of the ccNSO to submit final statement – ccNSO comments initial report CSC Effectiveness Review (Completed) 189-02: The ccNSO and UA small team to plan a workshop for 15 December (after the December Council meeting) (Completed) 189-03: GRC to consider adding an “opening date” in the board nomination guideline (Completed) 189-04: Council members to inform Secretariat if they wish to participate on the GRC SG on Implementation (Completed) 189-05: Secretariat to inform MPC of Council approval of amended charter, and required publication (Completed) 189-06: Secretariat is requested to seek volunteers from Council to review the (OISC) committee (excluding current members). See Item 16a 189-07: Secretariat is requested to inform the RZERC and Peter Koch of re-appointment to the committee. (Completed) 189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09) 189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop) 189-10: Members from the website small team to ask the org project team regarding universal acceptance, usability, and access from various browsers/idn scripts, etc. (Completed, part of the meetings with ICANN org team) 189-11: Alejandra, Chris and Olga to provide a proposal to Council (by December meeting) on a possible peer review. (Completed, see item 12 agenda). 189-12: Secretariat and Chair to reach out to various working groups and the CSC regarding appointment/approval of Brett Carr to continue in his current role. (Outreach completed) 189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (need to check) 1. Intermeeting Decisions (since meeting 189, 17 November 2022) * Re-confirmation Brett Carr ccNSO appointed member of the CSC * Appointment Irina Danelia member of the GRC * Adoption structure meeting of ccNSO with ICANN Board (members). Community forum meeting with ccTLD related Board members, AGM meeting with full Board, policy forum - no meeting with Board. If important to discuss always supersedes this structure. Item 5-10 Updates and Q&A 1. Update ECA, CSC, CSC RT (no meetings) Public comment CSC RT Initial report closed 1 December 2022. 1. Update WGs taken (written updates, unless no meeting) * IGLC * GRC * SOPC * OISC (no meeting since ICANN 74, travel funding subgroup met) * TLD-OPS (no meeting since last update) * DASC * Technical WG (no meeting since ICANN75) * MPC * Triage Committee (no meeting since ICANN75) * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism (no meeting since 20 October 2022, awaiting public comment) * Update IDN ccPDP4 (written update) 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison 1. Update ccNSO Website redesign Informational 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Administrative matters for discussion and/or decision during the meeting (items 11 – 17) 1. Adoption report Board Seat 11 Nomination For adoption After adoption the Board Seat 11 2022 nomination process formally closes and ECA will be informed Patricio has been duly nominated for Board Seat 11, taking this seat at the end of ICANN’s October 2023 AGM. Draft Resolution Background At its meeting on 17 June 2022 the ccNSO Council appointed Joke Braeken as Nomination Process Manager and adopted the Nomination procedure timeline. In accordance with the adopted timeline, the Nomination Manger submitted the Nomination Report on 9 December 2022. Decision The ccNSO Council adopts the Nomination Report, which concludes the 2023 Board Seat 11 ccNSO nomination process. The Chair is requested to inform the ECA and ICANN secretariat of the nomination of Patricio Poblete (NIC Chile) as candidate for Board Seat 11 to take his Seat at the end of the 2023 AGM. This decision becomes effective immediately upon publication. The ccNSO Council thanks Joke Braeken for her work as Nomination Process Manager. 1. Council 360 review terms of reference For discussion and online adoption. Proposed terms of reference by small ad-hoc group (Alejandra, Olga and Chris) 1. Appointment ccNSO Appointee ICANN 2023 Excellence Award selection panel For decision, call for volunteers. Stephen and Margarita have served on the panel for two consecutive years. They need to be replaced by others. Background: Request ICANN org to appoint members on the panel From the ICANN 2023 Excellence award page (https://community.icann.org/display/soacabout/ICANN+Community+Excellence+Awa...): Two representatives per SO/AC, preferably with panelists not serving on the panel more than two consecutive terms. The purpose/role of the two representatives per SO/AC is to deliberate on nominees throughout the selection process to identify the recipient(s) for the award. Panelists’ roles include providing further information and background on nominees from their communities or other communities to the rest of the panel to facilitate the selection process. Panelists’ roles will therefore include presenting information based on their knowledge of each candidate for the rest of the panel to consider, maintaining neutrality and with the aim of selecting the best recipient for the award based on the nominations against the award criteria. Draft Resolution Decision The ccNSO Council appoints the following two Councillors [insert names] as ccNSO appointed members of the ICANN Excellence Award Panel. The secretariat is requested to inform relevant ICANN staff. This resolution becomes effective upon publication. 1. Appointment Fellowship mentor & selection committee 2023. For decision, Call for volunteers Draft Resolution Decision The ccNSO Council appoints [insert name] as Fellowship mentor for the calendar year 2023 and [insert name] as ccNSO appointed member of the Fellowship selection committee 2023. The secretariat is requested to inform relevant ICANN staff. This resolution becomes effective upon publication. 1. Updates & Adoption ccNSO Internal Procedures Informational & Decision * Guideline: ccNSO Nomination Process ICANN Board Seats 11 and 12 Draft Resolution Background The Guideline: ccNSO Nomination Process ICANN Board Seats 11 and 12 was circulated to the Council on behalf of the GRC. This Guideline needed to be updated to align this Guideline with the recently amended internal Rules of the ccNSO and the June 2022 change to Article 10 and Annex B of the ICANN Bylaws. These changes were initiated to enable the inclusion of IDN ccTLD Managers in the ccNSO. In addition, minor editorial changes were made as well as the issue addressed by Patricio Poblete. In preparing the amendment the GRC has followed the standard procedure of first consulting Council and then the ccNSO Membership. Decision The ccNSO Council adopts the Guideline: ccNSO Nomination Process ICANN Board Seats 11 and 12 as sent to Council on 12 December 2022. The Council thanks the members of the Guideline Review Committee for their work and the Chair is requested to inform the GRC accordingly. This decision becomes effective seven (7) days after publication. The Guideline becomes effective once this decision has become effective and the amended Guideline is published on the ccNSO website. * Guideline: ccNSO Council Election Draft Resolution Background The Guideline: ccNSO Council Election was circulated to the Council on behalf of the GRC. This Guideline needed to be updated to align this Guideline with the recently amended internal Rules of the ccNSO and the June 2022 change to Article 10 and Annex B of the ICANN Bylaws. These changes were initiated to enable the inclusion of IDN ccTLD Managers in the ccNSO. In preparing the amendment the GRC has followed the standard procedure of first consulting Council and then the ccNSO Membership. Decision The ccNSO Council adopts the Guideline: ccNSO Council Election as sent to Council on 12 December 2022. The Council thanks the members of the Guideline Review Committee for their work and the Chair is requested to inform the GRC accordingly. This decision becomes effective seven (7) days after publication. The Guideline becomes effective once this decision has become effective and the amended Guideline is published on the ccNSO website. * Update Guideline: ccNSO SoI and CoI Informational 1. Update Charters, Terms of Reference Recurring until review of all charters and terms of reference has been completed. 1. Terms of reference for review Effectiveness ccNSO Outreach and Involvement Standing Committee (OISC) Need to appoint volunteers. For decision 1. Appointments to Working Groups and Committees For Information and decision, if needed. To date no appointments are required at this meeting. Items for discussion and/or decision during the meeting (items 18-20) 1. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps. Informational, for discussion 1. ICANN76 For discussion * Note RySG on ICANN Meetings: ccNSO Council position * ccNSO 20th Anniversary * ccNSO related meetings (tentative block schedule) * Joint meetings: * ccNSO-GNSO Council Meetings * ccNSO- ccTLD related Board members, in accordance with adopted schedule 1. AOB 1. Next Council Meetings * Meeting 191, 19 January 2023 - 21:00 UTC * Meeting 192, 16 February 2023 - 12:00 UTC * Meeting 193, 16 March 2023 - ICANN76 TBD In addition staff proposes the usual Council preparatory meeting and in addition a workshop on roles and responsibilities of the Councillors during ICANN76 for Sunday 12 March 2023 1. Closure Part 2 – 13.00 UTC- Open Council Workshop: ccNSO and Universal Acceptance