Dear all, Please find included draft agenda 21 January 2021. Kind regards, Bart Draft Agenda ccNSO Council Meeting 169 21 January 2021 12.00 (noon) UTC 1. Welcome and roll call 1. Minutes & Action Items * Minutes Meeting 168 {will be circulated shortly]. * Action items and To-do’s, if any Action Item 167 GRC to include note on definition of plurality in relevant guidelines. Ongoing Action Item 168-01 Secretariat to inform SOPC and new members of appointments (listing, consent, etc.) Completed, awaits return all consent forms Action Item 168-02 Council to submit feedback to Google Doc on the future meeting strategies – Bart to add summary to document annex Completed, see item 11 a. Action Item 168-03 Council to draft response to the ICANN Board Org Effectiveness Committee letter Action Item 168-4 Council to share ideas, preferred dates, etc. regarding upcoming Council Workshop Ongoing see item 11 d. agenda Action Item 168-05 Secretariat to publish ICANN Board Nomination resolution as soon as possible Completed Action Item 168-06 Specially designated Chair Byron Holland to inform the ECA, ICANN Secretariat and ICANN Board of nomination of Katrina Sataki to the ICANN Board. Completed Action Item 168-06 Secretariat to publish resolution regarding GRC and Conflict of Interest policy as soon as possible. Completed 1. Intermeeting decisions (since 17 December 2020) * Appointment one (1) volunteer (1) to serve as mentor in its Fellowship Program and one (1) volunteer to serve on the Fellowship Program Selection Committee (to be completed 15 January 2021) 1. ccPDP 3 * Part 1 Retirement – Update Informational * Part 2 Review Mechanism –Update Informational 1. IDN ccPDP4: Update Informational 1. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel For decision: Selection of member: David McAuley 1. Update Review and Implementation Dashboard 1. Draft response to Board OEC letter For discussion 1. Update Rules and Guidelines Informational * Update discussion Rules of ccNSO * Introduction of Consolidated appointment and selection procedures. Councillors feed-back * Introduction WG/Committee Chair and Vice-chair nomination and appointment. Councillors feed-back 1. Terms of Reference Outreach & Involvement Standing Committee Draft Terms of Reference: Scope, Composition and Working Methods Informational and discussion. 1. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws Informational 1. Update ICANN70 (related) sessions * ICANN response on comments ccNSO and others on proposed evolution of meeting strategy * ccTLDs related sessions i. Tech Day ii. Members meeting sessions * Governance session * ccTLDs: looking at the future * Q&A ccTLD related Board members iii. ccTLD News sessions * Joint meetings: i. Meeting with the Board ii. Meeting with GAC iii. Meeting with GNSO Council * Council workshop: Tuesday 16 March 2021, noon UTC (TBC) i. Review role of chair and vice -chairs, Roles and responsibilities of Councillors ii. Work plan * Council Preparatory meeting, Thursday 18 March 18.00 UTC (Tentative) 1. Update ECA & CSC * ECA (Informational) * CSC (Informational) 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs * SOPC * IGLC 1. Update liaisons * Update ALAC Liaison (written update to follow) * Update GNSO Liaison (written update to follow) 1. Meetings Next Council Meetings: * February 18 – 20:00 UTC * March (ICANN70 TBD) * April 22 – 12:00 UTC * May 20 – 18.00 UTC 1. AOB 1. Discussion session on what needs to be included in future Rules of the ccNSO (if time permits) Background The current Rules of the ccNSO have been established in 2004. Since 2004 the ccNSO itself and the environment in which it operates has evolved. For example, when the Rules were adopted in 2004, the ccNSO had around 50 members. Currently, there are 172 members. Another example, to address various needs of the growing (membership- and importance-wise) ccNSO, in 2007 the ccNSO started to develop internal procedures (guidelines) as envisioned in the Bylaws (currently, Article 10). Next example, the introduction of the Empowered Community and the role of the ccNSO as a decisional Participant. It is obvious that this new role was NOT envisioned at the time the Rules of the ccNSO were conceived. The need to update the Rules has been recognized and discussed by the ccNSO members at several meetings for the past 3 years. If time permits, this session is intended to ask Councillors through break-out rooms to identify topics and aspects of the ccNSO Governance you would like to see included in future Rules of the ccNSO. Your input will be used by the GRC in its work. Background material * Possible topics to include in FUTURE Rules of the ccNSO * ccNSO Rules of the ccNSO 2004 1. Closure