Dear all, Please find included the latest version of the agenda and draft resolution. Also included are the results of your assignment of roles and responsibilities. Kind regards, Bart -------- ccNSO Council meeting 215 Thursday 13 March 2025 ICANN82 Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/-4slBg * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Relevant Correspondence No relevant correspondence 2. Minutes & Action Items * Minutes Meeting 214: not yet circulated * Action Items (preliminary, as taken from the meeting notes. Pending distribution and approval meeting minutes) ● Action item 214-01 (ongoing) GRC to prepare a draft response to the request for comments on the Proposed Updates to the Operating Standards for Specific Reviews. ● Action item 214-02 (ongoing) Secretariat and Peter Koch to draft input for Council’s discussion and consideration, regarding input for the work by the RSS GWG. 3. Intermeeting Decisions (since meeting 214, February 2025) * Adoption Board Seat 12 Nomination Report and formal nomination by Council of Byron Holland to Board Seat 12 4. Intermeeting Decisions Triage Committee None UPDATES 5. Update ECA, IFRT & CSC (from the ICANN82 sessions) CSC: Need for alternate to replace Nicklas Pousette for remainder of term (until 1 October 2015) Suggested action item: Chair and secretariat to propose alternate for formal appointment by the Council 6. Update Working Groups (from the ICANN82 sessions) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * FIN2 WG * GRC * IGLC * MPC * OMC * PGA WG * SOPC * Tech WG * TLD-OPS SC * Triage Committee * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG * ICANN How We Meet Group 7. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 8. Update ccNSO Website redesign No meeting since Council meeting 214 9. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM Update taken from the meeting 10. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat * pre-ICANN82 SO/AC Round Table * Update Councillors from various sessions they attended during ICANN82 1. Update Council 360 Review Suggestion to extend deadline Draft Resolution Background According to the ccNSO Council 360 feedback process (https://ccnso.icann.org/sites/default/files/field-attached/ccnso-council-360...), the review process should be open two-weeks, and at least 10 Councillors should have responded during this period. During the first 2025 process, which ran from Tuesday 11 February 2025 to 3 March 2025, only 6 Councillors responded, and hence the quorum was not met. Decision The ccNSO Council extends the 360 review process until 21 March 2023. The results will be shared with the Councillors. The results will be shared with the individual Councillors starting 25 March 2025. ADMINISTRATIVE MATTERS & DECISIONS 12. Roles and Responsibilities Councillors According to the Guideline: ccNSO Council Roles and Responsibilities (https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...) the ccNSO Council elects is chair and vice-chairs annually, at the first ICANN meeting of the calendar year. The chair will be elected first and the vice-chairs selected afterwards. The section of the meeting where the Chair gets elected shall be chaired by Vice-Chair who is not standing for chair. According to the Guideline the chair and vice-chairs need to be from different ICANN regions. Chair election After nomination and secondment, a candidate has to accept her/his nomination. If only one candidate stands, the Councillors will appoint the candidate by a public vote. If two or more candidates have accepted the nomination, the Councillors will elect the Chair by a secret vote. Vice-Chair elections To be nominated as vice-chairs the following procedural requirements are relevant: The candidates should not be from the same ICANN regions nor from the Chair’s ICANN Geographic region, Has been nominated and seconded, and has accepted her/his nomination. If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote. * Election of the ccNSO Council Chair The ccNSO Council is expected to elect its chair from its members at this meeting. Draft Resolution Decision In accordance with the procedure to select its chair and vice-chairs, as included in the <https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...> Guideline ccNSO Roles and Responsibilities<https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...> adopted on 26 February 2018, [insert name] was duly nominated and seconded as candidate Chair of the ccNSO, and accepted her /his nomination and the ccNSO Council elects [insert name] to serve as its Chair starting at the end of the ICANN82 until the end of ICANN85. The secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. This resolution becomes effective upon publication. * Election of the ccNSO Council vice-chairs The ccNSO Council is expected to elect its vice- chairs from its members at this meeting. Draft Resolution Decision In accordance with the procedure to select its chair and vice-chairs, as included in the <https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...> Guideline ccNSO Roles and Responsibilities<https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...> adopted on 26 February 2018, [insert names] were duly nominated and seconded, and accepted their nominations. It is noted that the Chair, and Vice-Chairs are all residing in different ICANN regions. The ccNSO Council elects [insert names ] to serve as its Vice-Chairs starting at the end of the ICANN82 meeting until the end of the ICANN85 meeting. The secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. This resolution becomes effective upon publication. * Adoption of Assignment of roles and responsibilities of Council members By adopting the overview of roles and responsibilities of Councillors, individual Councillors are appointed to the various committees and liaison roles. The overview was provided on 12 March 2025. Draft Resolution Decision The ccNSO Council adopts the March 2025 overview of roles and responsibilities and their assignment to Councillors, including those of the Council Chair and Vice-Chair as decided under a. and b. above. The secretariat is requested to publish this resolution and the overview on the ccNSO website as soon as possible. This resolution becomes effective upon publication. 13. Blueprint Review Process ccNSO Working Groups and Committees Draft Resolution Background After the successful conclusion (January 2025) of the review of the DNS Abuse Standing Committee (DASC), the Council requested the chair of the Council and chair of the GRC to document the method that was used to review the effectiveness and efficiency of the DASC. The intention was that the method will be used to review the purpose, effectiveness and efficiency of other ccNSO Committees and long standing working groups, which are subject to a regular review. According to their charters/ terms of reference, the following committees will need to be reviewed over time: ● Meeting Program Committee (MPC), once every 3 years, starting November 2022 ● Internet Governance Liaison Committee (IGLC), once every 2 years, starting March 2023 ● Universal Acceptance Committee (UAC), every 2 years, starting July 2023 ● Strategic and Operational Planning Standing Committee (SOPC), once every 3 years, starting August 2022 ● Guideline Review Committee (GRC), once every 2 years, starting February 2022 ● TLD-Opc Steering Committee, once every 2 years, starting July 2017 ● Technical Working Group, once every 3 years, starting July 2022 Decision The ccNSO Council adopts the Template/ Blueprint for review. The ccNSO Chair and secretariat are requested to develop a schedule and timeline for review of the various groups, after consulting the various committees and taking into account the workload to conduct a review and need for a review. The schedule and timeline are expected by meeting 216. This would allow the Council to launch a review well before the Prague meeting (ICANN83). The secretariat is requested to publish this resolution as soon as possible. This resolution becomes effective 7 days after publication. The chair is requested to inform the various working groups as soon as possible after the resolution becomes effective. 14. Adoption Election Time Special European region selection and appointment Council election process manager Draft Resolution Background In February, Nicklas Pousette, the Councillor-elect, from the European Region announced that he will not start his term on the ccNSO Council starting at the end of ICANN83 (13 March 2025). To fill this anticipated vacancy as soon as possible, the Council will launch an extraordinary European Region selection process, and therefore has to adopt a timeline and appoint the Selection process manager. The proposed timeline was circulated separately. The main dates are: ● Nomination period: 26 March - 22 April ● Election, if needed: 30 April - 21 May 2025 ● Announcement 23 May 2025 In addition the Council needs to appoint the Election Process Manager Decision The ccNSO Council adopts the proposed timeline for the extraordinary ccNSO Council European election. The ccNSO Council appoints Joke Braeken, ccNSO secretariat, as Election Process Manager. The secretariat is requested to publish this resolution as soon as possible. The decision becomes effective upon publication. 15. Appointment members or chairs/vice chairs to committees and working groups, if any Draft Resolution Decision The following persons are appointed: ● Alishah Shariff to the IGLC ● Others, may be added? The secretariat is requested to inform the appointees and chairs of the committees accordingly. The secretariat is also requested to publish this resolution as soon as feasible. This resolution becomes effective upon publication. SUBSTANTIVE MATTERS & DECISIONS 16. Update “How we meet” process and next steps For discussion 17. Update Pilot Holistic Review and CIP and next steps For discussion Any action required by the Council? 18. Any Other Business (AOB) 19. Next Council Meetings * 17 April 2025 | 21:00 UTC, Meeting 216 * 15 May 2025 | 12:00 UTC, Meeting 217 * 12 June 2025 | time TBC, Meeting 218 (ICANN83) * 17 July 2025 | 18:00 UTC, Meeting 219 * 21 August 2025 | 12:00 UTC (Meeting 220) * 18 September 2025 | 21:00 UTC (Meeting 221) * 30 October 2025 | time TBC, Meeting 222 (ICANN84) * 20 November 2025 | 12:00 UTC, Meeting 223 * 18 December 2025 | 18:00 UTC, Meeting 224 20. Thank you and Adjourn