Dear all, Please find included the draft resolution, agenda and background material for the upcoming meeting. Kind regards, Bart Background material: * item 10 meeting 189- Council election Report * Item 11 meeting 189. – ccNSO Statement CSC effectiveness review * Item 14 a meeting 189 (redline and CLEAN version) updated MPC Charter * Item 14 b meeting 189 Template review OISC Earlier Kimberly circulated expression of Interest Peter Koch to serve another term on the RZERC (item 15 on the ageneda) Please note the Workshop on effectiveness and efficiency of ccNSO policy development processes. Note that members of the ccPDP3 A and B and ccPDP4 WG have been asked to participate. Draft Agenda ccNSO Council Meeting 189 17 November 2022, 18.00-20.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) * Response Samantha Eisner in response to letter ccNSO on interpretation section 8.8 ICANN Bylaws (see item 4 a). * Comments ccNSO Council on Pilot Holistic review (see item 4.b) 1. Minutes & Action Items * Minutes Meeting 188: circulated 8 November 2022 * Action items and/or To-Do’s: Action Item 188-01: ccPDP3 leadership to send response to Council inquiry with respect to the review mechanism and the IRP. Completed, note that response is subject to public comment Action Item 188-02: Secretariat to circulate NomCom job description/criteria to Council; Council to provide feedback by end of October. Completed Action Item 188-03: Secretariat to publish adopted Internal Rules and report. Completed Action Item 188-04: Council small group to review OISC Terms of Reference – to provide guidance by January. Completed, see item 14.b. Action Item 188-05: Secretariat to launch a call for expression of interest Root Zone Evolution Review Committee (RZERC). Completed, see item 15. Action Item 188-06: Council small group to evaluate and appoint two participants to the ICANN Leadership Academy. Completed see item 4 Action Item 188-07: Council drafting team to finalize draft of ccNSO Council response to the Terms of Reference Pilot Holistic Review and circulate to Council for review. Completed, see item 4 Action Item 188-08: Council to review draft submission CSC Effectiveness Review and submit any comments or observations to Irina Danelia by 27 October 2022. Completed, see item 11 Action Item 188-09: Council UA planning team to meet, develop a roadmap and propose next steps. Completed see item 13. Action Item 188-10: ccNSO Secretariat to circulate a “compare version” of the Council election guideline, noting the topic of the emissary and other guidelines that need to be reviewed. Completed see item 13 b and c. 1. Intermeeting Decisions (since meeting 188, 20 October 2022) * Adoption nomination criteria NomCom appointee ccNSO Council * Council support ccNSO Council comments Pilot Holistic Review * Request GRC to develop ccNSO Guideline on how to relate to implementation ccNSO Policy * Appointment members SOPC, DASC, Tech WG, MPC and IGLC * Selection of Sean Copeland (Councillor and Chair GRC) and Everton Rodrigues (Chair of MPC), ICANN leadership program. Item 5-9 Updates and Q&A 1. Update ECA, CSC, CSC RT (written updates, if anything to update) 1. Update WGs taken (written updates, unless no meeting) * IGLC * GRC * SOPC * OISC (no meeting since ICANN 74, travel funding subgroup met) * TLD-OPS * DASC * Technical WG (no meeting since ICANN75) * MPC * Triage Committee (no meeting since ICANN75) * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism (no meeting since 20 October 2022, awaiting public comment) * Update IDN ccPDP4 (written update) 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Administrative matters for discussion and/or decision during the meeting (items 10 – 16) 1. Adoption 2023 Election report ccNSO Council For decision Draft Resolution Background The 3-year term of the following five members of the ccNSO Council will end by the end of ICANN76: Souleymane Oumtanaga (AF region) Ai-Chin Lu (AP region) Chris Disspain (EU region) Alejandra Reynoso (LAC Region) Stephen Deerhake (NA region). After a call for nominations (from 14 September 2022 until 5 October 2022) the following five persons were nominated and accepted their nominations in accordance with Article 10 of the Bylaws and as required under the relevant ccNSO Guideline (https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-c...): Molehe Wesi: (AF region) Ai-Chin Lu: (AP region) Chris Disspain: (EU region) Alejandra Reynoso: (LAC Region) Stephen Deerhake: (NA region). As only five candidates were nominated, no election was required. Finally, the election process manager did not observe any incidents, which impacted the Council election process. Decision The ccNSO Council adopts the Council election report as proposed, which closes the 2023 Council Election Process. The Council thanks Joke Braeken for her work as Election Process Manager and congratulates Molehe, Ai-Chin, Chris, Alejandra and Stephen with their election. This decision becomes effective upon publication. 1. Adoption ccNSO Comments Initial report 2nd CSC Effectiveness Review. For decision Draft Resolution Background At its 187th meeting, the ccNSO Council launched the ccNSO Statement process (https://ccnso.icann.org/sites/default/files/filefield_47783/guidelines-state...) to provide comments (hereafter the Statement) on the Initial Report of the CSC Effectiveness Review Team and established a drafting team: Irina Daniela (.ru) and Molehe Wesi (.za). The drafting team prepared an initial draft Statement for review by Councillors, and no comments were received. This draft was circulated to the ccNSO membership to seek feed-back and support for the Statement. By 14 November 2022, no comments nor objections to the Statement were received from the members. Decision In accordance with the Guideline: ccNSO Statements, the ccNSO Council adopts the Final Statement that was sent to Council for adoption. The Council thanks Irina Daniela and Molehe Wesi for their work on the statement, and requests the Chair to submit as a ccNSO Statement, adopted by both the Members and Council. This decision becomes effective immediately upon publication. 1. Update and follow-up development of ccNSO & UA Roadmap Informational The ccNSO Council ccNSO & UA ad-hoc team has developed a progress report summarizing the results of the ICANN75 session on the topic. The next step will be seeking input from the ccTLD community on possible impact and implementation effort of the various suggestions to ascertain value for community and sustainability of implementation of the suggestions. 1. Updates ccNSO Internal Procedures Informational & Decision * Update Procedures for ccNSO Appointees * Guideline: ccNSO Nomination Process ICANN Board Seats 11 and 12 * Guideline: ccNSO Council Election * Update Guideline: ccNSO SoI and CoI 1. Update Charters, Terms of Reference For Information and Decision Recurring until review of all charters and terms of reference has been completed. * Amended charter MPC for Council consideration For decision Draft Resolution Background As requested the Meeting Program Committee has reviewed its charter and proposes some changes. The amended charter was included in the background material. Decision The ccNSO Council adopts the amended charter of the ccNSO meeting program committee (MPC) as proposed. The secretariat is requested to inform the MPC accordingly and post the amended charter. This decision becomes effective upon publication of the decision. * Terms of reference for review Effectiveness ccNSO Outreach and Involvement Standing Committee (OISC) For decision Draft resolution Background The ccNSO Council was suggested to review the effectiveness of the ccNSO Outreach and Involvement Standing Committee (OISC). Based on that review the Council will then decide how to proceed with the OISC. It is proposed that current participants of the OISC do not participate in the review. Decision The ccNSO Council adopted the proposed template for review of the ccNSO Outreach and Involvement Standing Committee. The secretariat is requested to seek volunteers from Council to review the committee, excluding current participants. This decision becomes effective upon publication. 1. Appointments to Working Groups and Committees For Information and decision * Selection candidate for Root Zone Evolution Review Committee. Background: Peter Koch (.de) was appointed in 2019 for a second term of 3 years. His term ends this calendar year. The call for expression of interest closed on 9 November 2022 and Peter was the only candidate Draft Resolution Background Peter Koch (.de) was appointed in 2019 for a second term of 3 years. His term ends this calendar year. The call for expression of interest closed on 9 November 2022 and Peter was the only candidate. Decision The ccNSO Council appoints Peter Koch (.de) as member of the Root Zone Evaluation Review Committee for a term of three years. The secretariat is requested to inform ICANN and Peter accordingly. This decision becomes effective upon publication. 1. Progress Board Seat 11 Nominations Informational Items for discussion and/or decision during the meeting (items 17-20) 1. Update ccNSO Website redesign Informational 1. Peer review (NomCom) Council members For discussion The Independent Review of the ICANN Nominating Committee - Final Report, a number of individuals (including both current/former Board members and current/former NomCom members) noted that it would be helpful to obtain performance assessments for NomCom’s appointees, since otherwise the NomCom has little information as to how their appointees performed when they are being considered for reappointment. This sentiment was echoed by others who indicated it was sometimes hard to trust the NomCom when competent appointees were not reappointed and incompetent appointees were reappointed. Page 31<https://www.icann.org/en/system/files/files/nomcom-review-final-05jun18-en.p...> of the report by the Independent Review Group ( 2018). 1. ICANN76 For discussion * ccNSO 20th Anniversary * Joint meetings: * ccNSO-GNSO Council Meetings * ccNSO Council-ALAC * ccNSO-GAC * ccNSO- Board (full Board or ccTLD related Board members) 1. AOB 1. Next Council Meetings * Meeting 190, December 15 – 12:00 UTC, 2 hours to include workshop ccNSO & Universal Acceptance * Meeting 191, 19 January 2023 - 21:00 UTC * Meeting 192, 16 February 2023 - 12:00 UTC * Meeting 193, 16 March 2023 - ICANN76 TBD In addition staff proposes the usual Council preparatory meeting and in addition a workshop on roles and responsibilities of the Councillors during ICANN76 for Sunday 12 March 2023 1. Closure Part 2 – 17 November 2022, 19.00 UTC. Open Council Workshop Effectiveness and efficiency of ccNSO (policy development) processes. Use the development of the retirement process as a case study to identify areas of improvement of the process.