NOTES | ccNSO Council Meeting 189 | 17 November 2022 (18.00-20.00 UTC) 1. Welcome and roll call Wiki: https://community.icann.org/x/fdAGCw Note: Council meeting formally finishes at 19.00 UTC. Second part is workshop (guests, members ccPDP3 and ccPDP 4 have been invited and all people on the call are welcome to participate) Council meeting is quorate AOB? Alejandra has one: email by Brett Carr. He will change jobs 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) a. Response Samantha Eisner in response to letter ccNSO on interpretation section 8.8 ICANN Bylaws (see item 4 a). b. Comments ccNSO Council on Pilot Holistic review (see item 4.b) 3. Minutes & Action Items a. Minutes Meeting 188: circulated 8 November 2022 b. Action items and/or To-Do’s: 4. Intermeeting Decisions (since meeting 188, 20 October 2022) a. Adoption nomination criteria NomCom appointee ccNSO Council b. Council support ccNSO Council comments Pilot Holistic Review c. Request GRC to develop ccNSO Guideline on how to relate to implementation ccNSO Policy d. Appointment members SOPC, DASC, Tech WG, MPC and IGLC e. Selection of Sean Copeland (Councillor and Chair GRC) and Everton Rodrigues (Chair of MPC), ICANN leadership program. Item 5-9 Updates and Q&A item 5-9: delay in the written updates. they will come soon. Please use the mailing lists, should you have any comments 5. Update ECA, CSC, CSC RT (written updates, if anything to update) See AOB regarding the ccNSO appointee to the CSC 6. Update WGs taken (written updates, unless no meeting) Please use the mailing lists, should you have any comments Is there anything that needs to be mentioned regarding the PDPs? Stephen: ccPDP3 ready for public comments. one appendix needs to be filled in. Retirement process was approved by the Board. Kim Davies confirmed to Stephen that IANA is looking into matters. Bart: expects the week after Thanksgiving that the report will be published for public comments Irina: SOPC has submitted comments regarding IANA and pti draft operating budgets. we are fine with the proposals, but are concerned regarding implementation of PDPs. and the personnel costs Ans I forgot to mention that SOPC invited Tech WG members to participate in drafting comments and thanks them for their valuable input Bart: ccPDP4 has been making considerable progress since ICANN75. the full WG adopted the recommendations with respect to variant management. nearly completed the basic discussion around the use of the Review Mechanism. in principle, they will refer to the RM for IFO decisions, when an IDN ccTLD string needs to be de-selected. there will be a special RM for confusing similarity. this is already included in the fast track process currently. special RM under that policy. the CS group will meet next week on a 2nd reading of the basic text. on 29 Nov, there will be a joint meeting with the GNSO EPDP group, to coordinate around confusing similarity. you are welcome to join. The coordination with GNSO is going fairly well, both with respect to Variant Management and Confusing Similarity. a. IGLC b. GRC c. SOPC d. OISC (no meeting since ICANN74, travel funding subgroup met) e. TLD-OPS f. DASC g. Technical WG (no meeting since ICANN75) h. MPC i. Triage Committee (no meeting since ICANN75) j. IRP Panel selection k. CCG WS 2 Implementation l. Prioritization Framework group 7. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism (no meeting since 20 October 2022, awaiting public comment) b. Update IDN ccPDP4 (written update) 8. Update liaisons (written updates) a. Update ALAC Liaison b. Update GNSO Liaison 9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Alejandra: Kim, please tell us about the planning meeting for ICANN76 Kim: let’s wait until item 19 Administrative matters for discussion and/or decision during the meeting (items 10 – 16) 10. Adoption 2023 Election report ccNSO Council For decision Joke: no issues or concerns. no elections, as only one candidate per region Mover? Pablo Seconder? Demi Questions with respect to the resolution? none Vote: all in favour to do: secretariat to set up onboarding session with new councillors in january 11. Adoption ccNSO Comments Initial report 2nd CSC Effectiveness Review. For decision Mover? Olga Seconder? Irina Questions with respect to the resolution? Irina requested a correction of her surname Vote: all in favour 12. Update and follow-up development of ccNSO & UA Roadmap Ai-Chin provides an update: The small team met on 2 November. The team consists of Councilors only, namely Jenifer, Ai-chin, Jiankang, Biyi and Pablo. The team approved the report of the discussions from the ICANN75 session on the role of the ccNSO and UA. This report was previously shared with the full Council as well. The team agreed on the next steps, which consist of a workshop during the December Council meeting, to determine the possible impact and implementation effort of the various suggestions from ICANN75. The purpose is to determine the value of the suggestions for the community, as well as the sustainability of implementation of the suggestions. Based on the workshop results, the small team will prepare a draft roadmap for Council’s consideration. If Council agrees, the roadmap will be presented to the community at ICANN76. Unless there are community objections or concerns, the draft Roadmap will be presented for adoption by Council at its ICANN76 meeting. Alejandra: thanks for the heads up that the December council meeting will also include a workshop 13. Updates ccNSO Internal Procedures a. Update Procedures for ccNSO Appointees b. Guideline: ccNSO Nomination Process ICANN Board Seats 11 and 12 c. Guideline: ccNSO Council Election d. Update Guideline: ccNSO SoI and CoI Sean: SOI/COI is moving forward. happy with progress. Monday GRC will address the guidelines on Board nominations and the council elections. the deadline for comments has passed. Patricio: was going to send a short comment, but the window closed yesterday. Apologies that I missed the deadline. in the call for candidates, it says that the call for candidates must include the closing date. the opening date is not mentioned in the guidelines. nominations submitted before the opening date were previously discarded. Bart: the GRC will start the discussion on implementation of policies. The ccNSO is responsible for the policy development. Once the board has approved the policy, it will go into implementation. set expectations: together with icann org, define a role and points of interaction. That work will kick off at the upcoming GRC meeting Sean: we have invited guest speakers. first tentative steps. learning process for us. input is beneficial. Bart: open for discussion by GRC whether we will work with sub-groups. If the GRC decides to have sub-groups, please volunteer. First meeting is on Monday. you are welcome to join. please let staff know. 14. Update Charters, Terms of Reference a. Amended charter MPC for Council consideration Joke gives highlights Mover? notes missing Seconder? notes missing Questions with respect to the resolution?none Vote: All in Favour b. Terms of reference for review Effectiveness ccNSO Outreach and Involvement Standing Committee (OISC) For decision draft template for the review was circulated. Similar approach to CSC Effectiveness Review Irina: what is the reason to make this review? and why now? Alejandra: this SC has been dormant. question arose whether we should keep the committee or not. review was proposed, to inform that decision. Bart: in the past there was the travel funding committee and other external committees which were incorporated in the OISC. if you close the OISC, what will you do with those tasks that will continue. Ensure that at least some of the activities continue. important to all on this call. Mover? Pablo Seconder? Ali Questions with respect to the resolution? None Vote: all in favour 15. Appointments to Working Groups and Committees * Selection candidate for Root Zone Evolution Review Committee. Background: Peter Koch (.de) was appointed in 2019 for a second term of 3 years. His term ends this calendar year. The call for expression of interest closed on 9 November 2022 and Peter was the only candidate. Stephen: unique skill set. make sure that once his term is up, there is a successor Chris: we should ask Peter what the basic skill set required for that role is. Alejandra: let’s add this to our to do. Contact Peter. Bart: likes the approach. this approach might be useful for all external committees. let’s discuss this perhaps at the Cancun workshop, when we will discuss roles and responsibilities. let’s come up with a succession plan. Alejandra: call for volunteers includes written skillsets. anything in addition to that? Chris: there is a difference. what is the minimum skillset that peter feels he can work with, to bring someone up to speed the next 2 years, to bring the person fully up to speed, and prepare him/her to take over Pablo: had the opportunity in KL to attend some meetings that dealt with administrative matters. root zone operators. guidelines presented by icann. What funding from icann? you do not require to be a techie. Mover? notes missing Seconder? notes missing Questions with respect to the resolution? none Vote: all in favour 16. Progress Board Seat 11 Nominations Informational Joke: provides update Alejandra: once council adopts the report, inform ECA about the candidate Nick: why still election if only one candidate? is voting anonymous Alejandra: none of the above option was added to the guideline upon request of the membership Joke: voting is secret. Items for discussion and/or decision during the meeting (items 17-20) 17. Update ccNSO Website redesign Nick: delay of almost a year. other priorities by icann org. content management. how to become less dependent on icann web team? what maintenance is required? members-only section, for TLD OPS for instance? Jiankang: we do not need anything new. the ccnso website should be accessible from most browser versions. cctld family from all over the world Nick: current website carried over in its entirety 18. Peer review (NomCom) Council members Alejandra: should council review the performance of its peers? Chris: recommendation of the review to the NomCom, that appointees should be reviewed, and that the results should be sent to NomCom Alejandra: should we open this to all councillors? Chris: closed process. council has no role in the selection. Alejandra: reflect how to do this. there will be a meeting between ccnso chair and vice chairs with NomCom, to discuss skillsets for future appointees. Questions regarding how to conduct the review for them can be addressed at that point in time. Chris: NomCom has high turnover. if the recommendation is going to proceed, and board etc gives input to NomCom. up to us to decide how to do this. this is a delicate matter. there needs to be agreement. regular group of councillors to work this out, without breaching delicate balance Bart: let’s have a small group to discuss how to conduct this properly. propose plan at December meeting 19. ICANN76 For discussion a. ccNSO 20th Anniversary b. Joint meetings: i.ccNSO-GNSO Council Meetings ii.ccNSO Council-ALAC iii.ccNSO-GAC iv.ccNSO-Board (full Board or ccTLD related Board members) Alejandra suggest to not meet with full board at community forum, only with cctld-related board members. policy forum: never meeting with Board. Then have a joint session with the full board at AGM 20. AOB Alejandra: will discuss on mailing list regarding Brett Carr’s position Stephen: i am in BRU at DNS Symposium. presentation regarding RSAC and where they are at. encourages that at the next meeting we be informed Eberhard: can be invited any time at Tech Day 21. Next Council Meetings · Meeting 190, December 15 – 12:00 UTC, 2 hours to include workshop ccNSO & UA · Meeting 191, 19 January 2023 - 21:00 UTC · Meeting 192, 16 February 2023 - 12:00 UTC · Meeting 193, 16 March 2023 - ICANN76 TBD In addition staff proposes the usual Council preparatory meeting and in addition a workshop on roles and responsibilities of the Councillors during ICANN76 for Sunday 12 March 2023 22. Closure Part 2 – 17 November 2022, 19.00 UTC. Open Council Workshop Effectiveness and efficiency of ccNSO (policy development) processes. Use the development of the retirement process as a case study to identify areas of improvement of the process. Jordan: structured reflection on what worked well, and what we should do differently. agenda: * intro by Jordan * datapoints overview by Bart. See PDF on https://community.icann.org/x/fdAGCw * exercise Notes will be taken in the jamboard. Jordan: delay in 2015-2017 timeframe? Bart: we had 2 drafting teams. one working on issues regarding retirement, other one on RM. discussion whether it should be 1 or 2 PDPs, and the order of handling things. the drafting teams started in january, until april. discussions at icann meetings, need to consult community [cid:image001.png@01D8FAC7.A26566E0] Group 1: Report by Nick [cid:image002.png@01D8FAC7.A26566E0] Group 2: Report by Bart * bulk work was done intersessionally * face to face meetings used to find support * suggestions need to be clustered, for future reference * be more realistic [cid:image003.png@01D8FAC7.A26566E0] Report by Pablo [cid:image004.png@01D8FAC7.A26566E0] Report by Allan Jordan summarises the main findings. analysis needed of the comments, and a report for the next council meeting thanks, bye all Joke Braeken joke.braeken@icann.org