Dear all, Please find below the informal notes taken earlier today, during the ccNSO Council Meeting of 20 July 2017, 18.00 UTC Best regards, Joke Braeken 1. Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 1. Minutes and Actions minutes distributed, but no comments received. An update on the action items was just sent out by Bart. 1. Overview inter-meeting Council decisions thanks for the answer: next council meeting in August. 1. Appointments 4.1 Appointment Vadim A. Mikhaylov (.su) PDP WG Retirement of ccTLDs Peter Van Roste wondered how ithe PDP-ret WG will avoid focussing on the specific .su issue but rather come to conclusions that are more abstract and take into account a broader range of issues. Nigel, as WG chair, promised to avoid those concerns. Bart: IANA database still contains .SU as a ccTLD manager. We made an exception in the charter itself, regarding specific members for the decision-making. everyone in favour of adding Vadim as a member 4.2 Progress ccNSO appointment NomCom FY 2018 4 candidates. We will need to run the online selection process, via e-mail. council will be asked to evaluate all candidates, and select 1. Nigel Roberts mentioned that at least one application did not include the background document requested. Bart Boswinkel: All material received will be sent to the council, once the nomination period closed. 4 Aug: deadline to announce the ccNSO candidate. we have at least 1 week to evaluate the applications received. 1. ccNSO as Decisional Participant Update 5.1 Approval Action Process update everything in place for FY18. no further ECA activities expected shortly. 5.2 Rejection Action Process update Regarding the change to the ICANN bylaws: the ASO has informed the ECA and ICANN that they are in support. GNSO as well. ccNSO has voted in favour, but has not yet finalised its decision. nothing yet from ALAC, or GAC. The approval period expires tomorrow morning, the 7-day review period of the council decision expires at midnight today. We have a window of 5 hours. 6) Update CSC charter review terms of reference of the upcoming review prepared with a small group. Need to be shared with the RySG. Main points: - scope is limited to the CSC charter itself. The effectiveness of the CSC and how it performs oversight on PTI is out of scope. It allows the review team to make suggestions to future reviews. PTI should appoint a liaison as well, if they chose to do so. Lightweight format, driven by the CSC itself. Byron: if there are specific questions, he is happy to answer them. Moved? Stephen Seconded? Byron Decision: we adopt the terms of reference for the review. Martin and Abdalla invited to stay on the review team. Chair will inform the RySG. adopted unanimously. 1. Final Paper of the Cross-community WG Use of Country and Territory Names as TLDs 4 options available: 1. reject recommendation 2. defer the decision 3. adopt final report, ask ccNSO appointed members to provide advice on the next steps 4. adopt the final report, and wait for further action from other communities Ben (as liaison to GNSO council) to brief on what is happening at the GNSO council: they are currently discussing a PDP process for the matter. They felt that there is an existing PDP which is relevant, the new gTLDs subsequent procedures PDP. Someone was wondering what the ccNSO thought about this. Young-eum: Annebeth suggests closing this WG, and try to find another way to move forward. The public forum in Johannesburg highlighted the differences between the viewpoints of the different communities. The ccNSO should try to cooperate with the GAC on this matter, regardless of what the GNSO will try to do. Peter Vergote: plea for option 3. GNSO is looking which position the ccNSO is in. To try to take into account the ccNSO position, so they have a better support for what they are trying to do, and potentially try to isolate the GAC. It is critical that the ccNSO has a clear view of what our members are thinking about this. 7.1 Discussion and or adoption final paper (https://ccnso.icann.org/workinggroups/ccwg-ctn-final-paper-15jun17-en.pdf ) agreement: - adoption of final paper - support recommendations 1,2,4 - close this WG - ask members to continue to be involved in future work, and provide guidance on next steps separate working track to be created by the GNSO to discuss these issues. This path seems acceptable to ccTLDs, from the discussions in Johannesburg. moved? Byron seconded? Stephen against? abstentions? everyone in favour 7.2 Discussion recommendation Study Group CTN letter to the board to request continued exclsuion of country and teritory names in subsequent new gTLD rounds decided not to send a letter at this point in time: format to continue work is still under community discussion. it will put a marker on the discussions around the use of country and territory names. 2 options: A. send letter now. Drafting team needed, so that the council can decide on the final version. Draft to be ready by the call in August. B. defer sending the letter to a later point in time C. to defer the decision to the next ccNSO Council meeting in August. nothing being decided now. the secretariat organises the drafting of a letter at the same time with co-chair Annebeth and the group's ccNSO appointed members, so the 2 options are available at the august meeting. against option C? abstentions? all in favour 8) EPSRP update 9) PDP progress first F2F at ICANN59, and a follow-up meeting earlier today. Further discussion on the rules of engagement. those present at the F2F meeting spoke highly of Jaap's presentation. suggestion to repeat it during the ccNSO members Meeting 10) ICANN 60: meeting agenda (Abu Dhabi) Alejandra sent email to ask for cross-community sessions. deadline is tomorrow. next week there will be call with the SO/AC planning team, and tomorrow the programme WG will meet. 10.1 Review ICANN 59 10.2 ICANN 60 Meeting schedule days and Tech day 10.3 Council meetings 11) CSC and RZERC update 11.1 CSC update (Byron) couple of meetings this week. Subcommittee of the CSC is working on remedial action procedures. Last month, PTI met all of the 63 SLA requirements 100% (since monitoring started in October last year) Review of the survey ongoing: all invited to participate, to highlight things that need improvement, and recognise all that went well. 11.2 RZERC update (placeholder) 12) Council Updates 12.1 Chair Update 12.2 Vice-Chair Update 12.3 Councilors Update 12.4 Regional Organizations Update 12.5 Secretariat update live scribe available for a couple of months as a test phase during the council meetings. Review needed by secretariat and some council members. 13) WG update 13.1 Programme WG (Alejandra) block schedule and agenda currently being prepared. block schedule ccNSO sessions (DRAFT!) being displayed. no proposals for cross-community topics submitted by the ccNSO members and the broader ccTLD community to date. council meeting either on Wed (block 5) or Thu (block 2) 13.2 GRC update (Katrina) new guidelines available soon 13.3 CCWG Auction Proceeds (Ching) plan: come up with a final report by the end of the year. Ching's term ends at the end of the AGM (ICANN60). Allow him to continue the completion of the work? meetings every 2 weeks. the WG is now levelling out the details of the chartering questions. This will give us the direction of travel, given the interim report. What needs to be done to make sure that the mechanism is within the scope of ICANN's mission? is this a permanent body, or something that fades out once the funds are distributed? all these questions are tackled via surveys. Follow work of the group here: https://community.icann.org/display/CWGONGAP 14) Liaison Updates 14.1 GNSO Update (written update). 14.2 ALAC Update (written update). 15) Next meetings Thursday 24 August, time to be determined. (doodle to be sent out) Thursday 21 September 12.00 UTC Thursday 18 October, 18.00 UTC 16) AOB 17) Closure Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org