Dear All, Please find below the notes taken during the council meeting from 15 December, 19 UTC. Best regards, Joke Apologies: Peter Vergote, Demi Getschko NOTES 1) welcome and apologies welcome by Katrina. list of apologies published. Welcome to the new Council members We are quorate. 2) Minutes and Actions minutes published, actions completed. See wiki space. No comments received, therefor minutes are adopted. 3) Overview inter-meeting Council decisions - election report adopted N-Am region - SO/AC accountability survey responded 4) Appointment volunteers 4.1.a Appointment volunteers CCWG Auction Proceeds min 2, max 5 members to be appointed to ccNSO. Other ways for participating in the CCWG available too. Members to be appointed. appoint a co-chair? Proposal to take this appointment decision online, via e-mail, since council members need time to review the applications. Nigel: proposes to accept the draft decision as worded now. Take the matter of appointing the chair online, after discussing with the 3 members. Katrina: co-chair does not need to be one of the 3 members. summary Nigel's proposal. Objections? Abstentions? Ching all others in favour. to do: Ask the 3 members to consider whether they take on the role of co-chair 4.1.b. Appointment co-chair 4.2. ccNSO Liaison to ALAC Nigel proposes to adopt draft decision, and encourage council members to suggest people who might volunteer. Katrina: extend call until 10 Jan 2017. everyone agrees 4.3 Appointment volunteers drafting team charter ccNSO PDP working groups great that people stepped forward for this difficult task. Bart: final sentence in draft resolution should read "to inform the volunteers". 5) Volunteers Ethos Award committee another call for volunteers to be issued. 6) Appointment members SSR 2 ICANN issued call for volunteers according to the old rules for reviews, as stated in AoC. new bylaws came into force in the meanwhile. Guideline to be in place, and to be applied. Important is that each SO/AC may appoint up to 7 people. Total composition cannot be more than 21. 3 seats per SO/AC are guaranteed. Chairs decide which people to take on board of this team. Wish to keep the review teams as small as possible. Wish to appoint max 2 people. Smaller teams are more efficient. For decision: 1. will we participate? 2. selection method described in guideline, nominate candidates in order of preference. Secretariat to start this process on Friday. Bart: either nominate 3 candidates, or up to 7. decision 1: all in favour decision 2: how many people? 6 names that claimed to have a relation with the ccNSO. some have the support of a ccTLD manager. Byron: Is it to our benefit/detriment to have a larger pool of candidates? if the chairs need them, we could present a larger pool. Despite the fact that Byron agrees that a smaller team can do the work. We should select the 3 that we want to be there + some extra people, should the chairs need them. Katrina: depends on what other SO/ACs do. If all our 6 candidates make it, how do we ensure we feel strongly about all these candidates? We can list them in order of preference. What does the guideline say? Do we need 50% of the councilors voting? Alejandra: we could evaluate the volunteers. if we feel one of them does not qualify, you do not give any points. 3 with most points will be the 3 candidates, and the rest following based on the number of points. decision 2: up to 7 candidates to be selected, in order of preference. 7) Review Practices Council meetings 7.1 Review Council meeting Hyderabad meeting was over in 45 minutes. People sitting in the room did not know we had a productive prep meeting beforehand. Not much "to see" for the audience. Byron suggested to group decisions. Those we agreed upon during the prep meeting, and the more substantial discussions that might have evolved in the meanwhile and needed updating. Byron: Proposal is to have a consent agenda for those items that we agreed upon during the prep. meeting. At the same time, open it up to the floor, by asking to contribute. agreement that this is one of the possible ways forward. Other ideas welcome. 7.2 Adoption ccNSO Guideline Council Practices not yet submitted to council for adoption. We promised in HYD to send the final draft to the community for public comment. Prior to this, it is presented to the council. What is covered in the guideline is not just about meetings, but much more. We will now submit it to the community. 8) Adoption Final report and closure WG EPSRP, submission of Final report to the ICANN Board of Directors Katrina received reply to our comments from SSAC. they tried to address some of the issues we highlighted. Proposal is to ask the WG to have a look at the response received from SSAC, and see if there is a need to do some changes in the document to address issues highlighted by SSAC, and re-submit the report to the council so that we can adopt it. all in favour 9) Organizational review of the ccNSO and its timeline. Last week call with ICANN staff that is responsible for the organisational review of the ccNSO. Timeline being displayed in Adobe-room. We need a Working Party. They will provide us with draft request for proposals. WP needs to work on the feedback. The entire process starts early next year. The plan is that in May they will select Independent Examiner. The review process will start in June. Interview and analysis until September. Draft report to be presented to the WP. Opportunity to comment. In May 2018 we will have the final report. 1 council member per region and 1 NomCom council member in the WP. This WP will have a call with ICANN staff (in January) where they explain the process more in detail. No need to volunteer now, but in a very near future. We will ask Chris for his observations when we had the 1st review: maybe he has some good advice for us. To be discussed during the next council call in January. Would be good to know who volunteers by that time. ccNSO Programme WG included a session to discuss this during the ccNSO Member Meeting Days in Copenhagen. 10) Updates CSC, RZERC and EC AC 10.1 Update CSC (Byron Holland) first report by CSC on first reporting by PTI since the US government stepped away was published. Communicated to SO/ACs, RO's and a number of other lists. Most metrics were met, but those that were not met were satisfactorily explained. Second report by PTI received yesterday, the CSC report will go out tomorrow. PTI is fulfilling obligations as per the SLE's. Elise, Trang, Kim D have been very responsive. So far so good, but still work in progress. Stephen: - are you tracking bugs? - what is a reasonable time to wait for a response from ICANN staff? policy requests? Byron: metrics-driven request flow is our mandate. Discussions on what we will do next is happening. policy requests is not what we are tracking. 10.2 Update EC AC (Stephen Deerhake) no formal actions taken by ECA. GRC working on ccNSO Guideline for ECA Road map being developed. Concern: tight timelines. 10.3 Update RZERC (written update Peter Koch) 11) WG updates 11.1 Update CCWGs - CCWG Use of country and territory names (written update Annebeth lange) - CCWG Internet Governance (Young Eum Lee) written update to be circulated later 11.2 Update GRC (Katrina Sataki) 11.3 Update Programme WG (Alejandra Reynoso) block schedule with high level overview of ICANN58. Constituency day, 1 full day. 3 HITs. parallel sessions if needed, if the HITS on Wednesday afternoon are not relevant for the ccTLD community. Draft agenda ccNSO: Block schedule in the Adobe room. Katrina: are we comfortable in moving the council meeting to the Thu morning? Risk to schedule our council meeting against potentially interesting HIT session. Pablo: PR March 2018 has been accepted as venue for ICANN meeting. Stephen: Dotty is recovering from surgery and she sends her regards 12) Council Updates 12.1 Chair Update 12.2 Vice-Chair Update 12.3 Councilors Update 12.4 Regional Organizations Update 13) Liaison Updates 13.1 GNSO Update (Patrick Myles). 13.2 ALAC Update (Interim: Maureen Hillyard). 14) Next meetings 12 January 2017, 19 UTC. 15) AOB Thank you. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org