NOTES: ccNSO Council ICANN65 | ccNSO Council meeting Wednesday, 26 June 2019 | 17:00-18:30 | Opale https://docs.google.com/document/d/1cObmO5-t3W867ccN8y0s6jpy7NUnR35h-nVCMePC... ICANN schedule: https://65.schedule.icann.org/meetings/1058307 ________________________________ 1. Welcome and roll call Welcome by the chair. We are quorate Proposal for a consent agenda 2. Minutes and Action Items 3. Intermeeting decisions (since 23 May 2019) 2 inter-meeting decisions 4. Appointment members Internet Governance Liaison Committee (IGLC) 4 more volunteers stepped forward: Adriana Lazzaroni (.it) Peter Madavhu (.ke) Jordan Carter (.nz) Sean Copeland (.vi) 5. Launch CSC Member Selection Process: call for Expression of Interest and timeline Anticipated on Monday Timeline in printed materials Katrina summarised the process: Entire council evaluates the applications (except in case of a conflict of interest), and ranks the candidates. Name of the preferred candidate is sent to RySG. When the entire slate of all members and liaisons is known, the entire slate needs to be approved again. We need to approve the full slate by Mid September. The new members and liaisons take their seats on 1 October. Young-eum: Is Byron term limited? Katrina: no 6. Launch call for volunteers member nomination Committee FY2020 Pablo is term-limited. Call for volunteers : 9 July - 19 July. Council selection procedure to be completed by the end of July. 7. Discussion discontinuity ccNSO membership following transfer or management of ccTLD We asked ICANN legal when ccTLD membership ends. Secretariat liaised with IANA, to find out if there are other ccTLDs that underwent a transfer. 59 ccTLD manager transfers. Discrepancy for 11 ccTLDs. There are 7 where there is a major discrepancy. For 4 there is a minor discrepancy. To be handled on a case-by-case basis. Moving forward, we will be informed, as part of the standard procedure, about transfers. This is a catch-up. Nick: Was there an impact on past elections? Giovanni: Case of Portugal. Update to have an entity outside of the university. Next report will be submitted by the 26 July 2019 meeting. Council membership is on a personal basis. They participate in their personal capacity. They do not represent their ccTLD, and bring their regional view. 8. Launch call for volunteer Root Zone Evolution Review Committee Peter Koch’s term to RZERC ends. We have a specific guideline. Council asks the secretariat to prepare a timeline, by 12 July. 9. PDP 3 Part 1 Retirement - update We refer back to the updates during the ccNSO members meeting. 10. Update ECA & CSC 11. Update ccNSO Review Next step : prepare a council statement. Share ideas now, prepare a draft in a google doc, then provide input to. Final draft report and recommendations are out. Review Working Party provided input and suggestions with independent examiner. Jordan feels underwhelmed. Experts in how organisations function. Anticipated they would give ideas on other ways of doing things. They are professional facilitators. Often what the community claimed was true, was not true. Good exercise in this respect. Katrina confirmed the costs: 250.000 USD. includes staff support and other aspects. Nick: would be good to have 3 priority recommendations. Young-eum agrees. Move? Alejandra Seconded? Pablo? Any other comments on the consent agenda? none 12. Update chair, vice-chairs and and Councillors, Regional Organizations, Secretariat. 13. Updates WG. a. GRC b. IGLC c. SOPC d. Meeting Programme Committee e. Emoji Study Group f. PRT 14. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) Consent agenda unanimously accepted. GENERAL AGENDA 15. Update & Next Steps IFRT appointment process See background info discussed during the prep meeting. * Option A One non-ccNSO ccTLD representative who is associated with a ccTLD registry operator that is not a representative of the ccNSO AND who is a citizen of a country in the North American, African, or Asian Pacific Region. This call can be launched as soon as feasible. Or * Option B One ccTLD representative who is associated with a ccTLD Operator, without restriction to non-members of the ccNSO, again limited to the North American, African, or Asian Pacific. This call is to be launched by or around ICANN66, anticipating the approval by the Empowered Community of the change of section 18.7 (a) and (b). Or * Option C Launch a general call for volunteers for all 3 seats on the IFRT. Move? Byron Seconded? Pablo Katrina spoke to 2 members, not to the interim member. Hiro: option B. is the bylaw change assured by Montreal Public comments period currently. If there is no huge push-back, it could be approved at the Board September meeting. Then we enter the approval action process. Approval Action Forum at the montreal meeting, upon request of the ECA. Assumption the Board will pass the resolution. Young-eum strongly supports option B. in spirit of our demand for a bylaw change. Katrina is convinced we need the 3 best candidates are needed, regardless of their ccNSO membership. Currently all 3 members are members of the ccNSO. We cannot approve them as members, since they did not meet the bylaw requirements. Sentiment in the room: New call for volunteers for only 1 seat, not all 3. Byron: Option A is the most pragmatic one. Option B is probably the right way to go. BUT, it would hold up the entire process with 5 more months. Stephen: preference for option A. only candidate as non-member from North American region would be the Northern Mariana islands. Byron: wants to intellectually agree with Nick and Young-eum. We are putting the entire community in breach of the bylaws. We did this to ourselves. ICANN did not impose this. We are the originator of our own challenge. Stephen: agrees with Byron. Earliest the new bylaw can come into effect is 28 November Alejandra: in worse case scenario we at least tried one more time Pablo: African and asia-pacific non ccnso members to be identified. Happy to reach out. We should run a call, and review the applications. Jordan: no issue with option A. Part of scheduled work. Young-eum: strongly for option B. Remembers voicing her strong objection to this section of the bylaws, during the transition. Does not think we own this. ICANN did not accept our concerns at the time. Even if we manage to find a candidate, it took us a year. This is not a normal situation. Bylaw change is happening. Clear preference for either option A or B. Who is in favour of option A? in favour, unanimously. Bart suggests to send out the call for volunteers in September. 16. Adoption Guideline: ccNSO Selection procedure Boards seats 11 and 12 Conditional adoption of the guideline 17. Next meetings · July/August – 22 August · September 19 · October 17th · November -Montreal (2-7 November) · December 19th 18. AOB 19. Thank you 20. Closure Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org