Dear all, Please find below the notes taken during the ccNSO Council meeting earlier today, 1 September, @11UTC. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org = = = = = = = = = = = = = = = = = = = = = ccNSO Council Meeting 1 September 2016, @11 UTC Apologies: Debbie Monahan, Christelle Vaval NOTES: 1) Welcome and Apologies welcome by chair. We are quorate. 10 councillors on the call. all regions represented. long break. last time we met in Helsinki F2F. Attendance list on wiki and website. 2) Minutes and Actions minutes from last council meeting distributed. 2 comments received. incorporated in the document. All action items completed. 3) Overview inter-meeting Council decisions · list displayed. most important one: appointment CSC member. All interim decisions are listed, to increase transparancy. · Follow up council accountability survey. not on the agenda today, but deferred to call in October. · FOI advisory team (Becky & Keith) sent a recommendation to IANA staff regarding contact details registry reps to provide consent. Circulated also on council list. Keith retired, Becky is going to leave the council. Nigel raised an idea to appoint 2 additional councillors to FOI Advisory Team. Nigel mentioned that FOI implementation group should consist of 2 councillors minimum in his view. Katrina does not think one needs to be a councillor to be on this board. Becky's opinion? Does not know ho much more needs to be done. But council could make the determination to have 2 more persons appointed. She is unsure whether the CSC should play a role in this?Stephen: no specific answer, but interaction is likely. Stephen agreed that an overlap would be good. Katrina invited councillors to think about possible candidacy. Contact Becky and Keith for info. To be discussed possibly in october. Be prepared to step forward. 4) IANA Stewardship transition and CCWG –Accountability 4.1 Update CWG-Stewardship progress implementation ISTP call, latest was yesterday. discussed the issues around CWG. Stephen and Becky were very active on these calls. All councillors are welcome to join ISTP calls. 4.2 Update CCWG-Accountability WS 2 progress update by Becky. workteams formed for various issues in WS2. incl Human rights, SO/AC accountability, transparancy, doc review process. independent review process team came to closure on interim rules on IRP implementing the bylaw changes. Not a lot of ccNSO participation in there. Becky will stop chairing this when she goes to the board. 4.3 ccNSO Council statement / comment on IANA Naming Function Agreement table displayed. IANA naming functions agreement to be discussed. draft statement was circulated around the discussions on this agreement. We approach 1 Oct deadline. The naming functions agreement is very important to us. Paul Kane, CCWG rep, indicated concern on direction of travel of the draft agreement. Becky & Stephen looked at all documents and provided comments. Paul submitted them to ICANN. Green lines are already implemented. Bart Table based on docs available until yesterday evening his time. New draft circulated this morning, including a table with changes. Pace of change. Table compiled by ICANN staff, circulated by Becky. Bart ticked the rows green which were accepted to date by the full cWG implementation group (Sidley, CWG, icann staff, etc)Important to monitor it almost on daily basis to see where changes are. potential need for council or ccNSO comment on this agreement. This agreement is at the core of what is important to ccTLD community at large. GAC principles accepted? not at level of CWG. Call tonight at 21 pm tonight. Bart will monitor the outcome. What was circulated was the latest version he could get. council should come up with a statement by Thursday. Becky & Stephen: able to join the team that will draft this statement. Any other volunteers? Stephen imperative that we make an effort today to bring councillors up to speed with the issue. 1.3 issue of GAC Principles. CWG representatives seek guidance, advice, support from cc-community, especially from council. Make an effort to touch-base with them today. Bart Councillors should expect something by wendesday COB at the latest. Helpful if they can respond ASAP on the draft. Tight deadlines. please be available. expect email by end of wednesday, so you can respon on thursday whether you support the statement. Katrina needs to submit it friday on behalf of council. Stephen Language Becky developed regarding reference to GAC principles. reference to 1.3. is important. Attempt to elevate GAC principles to same level as FOI, but the GAC principles are voluntary, and not ICANN policy. Very concerned to mention them in the names contract. CWG-reps need our support. please look at this, and let the cc-reps know what you are thinking. Be careful, this has the potential to bring us back to situation of 2002. Peter Van Roste why is the specific reference so important? he understands it is crucial to have a reference to section 1.3. of GAC principles. Why is it necessary from a legal point of view in the Naming functions Service Agreement. If there is a reference to the GAC principles in the agreement, it does not mean that anything in there is changed. I understand that some ccTLDs would like to remind people that those principles only apply in certain cases. He sees the usefullness of this reference, but not the need Becky specific reference to 1.3. is just helpful. But GAC is not even willing to accept "as applicable". Names contract would tell IANA / PTI to consider RFC 1591 as interpreted by FOI and the GAC principles when they are making decisions. It does not make distinction between the standing of those 2 documents. And there are a lot of GAC people who will argue that GAC principles are generally aplicable. if we say "where applicable", we open ourselves to a difficult round. Curious about GAC response. GAC does not want to be reminded of the language they put into the principles themselves. Peter Van Roste "where applicable" is the minimum to go in there. Happy to look for European government that can support this. What is the input from gTLDs? Reference to "where applicable" could be interpeted as distinction between gTLDs and ccTLDS. might be acceptable to some governments. Becky & Stephen with secretarat will deliver draft. by wednesday latest we need input from councillors. We need a strong statement, ready to be sent on Friday morning latest. 5) Adoption ccNSO Guidelines 3 new guidelines developed by GRC. Goal is to have docs in line with the 27 may 2016 Bylaws. (new version) · guideline Board seat 11 & 12. council appoints member, then appointed by the EC. · ccNSO guideline on member to RZERC deadline was 12 august. unexpectedly early. first thought end of September. interim rep to RZERC. guideline is similar to CSC. choice does not need to be coordinated with anyone. Launch call for EoI asap. · appointment ccNSO representative to EC. by default: chair. But council can decide otherwise. Next work items for GRC: appoint reps to special review teams. guideline has not been signed off yet by GRC Resolution: Mover? Stephen Second? Becky, Byron Discuss? no questions or suggestions. Vote? everyone in favour. Call EoI to RZERC and rep to EC sought. Once guidelines are effective. (after 7 days). End of next week. 6) ccNSO Council Election 6.1 Regular Council elections - regular - special for African Region - replacement Becky appoint election manager adopt timeline. Term ends march 2017. 1 councillor per region. proposed timeline displayed. 2 draft resolutions. Mover? Byron, Alejandra Second? Stephen Voting? all in favour 6.2 Special Council election (AF region) Q&A in Hyderabad. Move? Becky Second? Byron Vote? carried. Special Council election (N.Am. region - Becky) Run after meeting in Hyderabad, suggests Katrina. Becky is sure we can find a great candidate. Byron echoes Becky's statement. Stephen too. 7) Board Seat 11 Nomination Seat 11: Chris Disspain. ends November 2017. 2 options: - parallel with council elections (Katrina her preference. Abibu prefers to wait until January) - wait until January Advantage of running it now: Q&A in November in India. Chris is eligible to be re-elected. draft resolutions Mover? Becky Seconder? Stephen, Demi Vote? carried nominations & elections manager JB Mover? Stephen Seconder? Alejandra, Peter Vote? all in favour 8) ALAC Liaison Ron Sherwood is recovering, but decided to step down. Maureen Hilyard was asked by Katrina to step in for Ron in ICANN57. Not easy to find good replacement. She will update us on ALAC issues. After Hyderabad we will seek a replacement for Ron. Stephen special thanks to Ron by the council. to be drafted by Stephen. 9) Hyderabad meeting preparation 9.1 Update ccNSO meeting days/ Programme WG (Alejandra Reynoso) Quick overview. Block Schedule. 7 days in Hyderabad. the ones in colours are the ones relevant for ccNSO. prep. meeting and WG F2F meeting on Friday. Evening: meeting with ALAC Tech Day on Saturday. after opening ceremony. First public forum on Saturday Day 1 ccNSO Members days on Sunday. until 3 pm. silo. High interest topics for cross-community afternoon sessions. Monday: early start with meeting with Board. Public forum on Tuesday draft agenda. Topics for ccTLD News, Legal, Marketing session. joint meeting with GAC on Sunday Q&A with ccNSO council and ICANN Board nominees. Sunday : ccNSO cocktail. ccNSO council meeting at the end of day 2, Monday. more sponsors sought for the ccNSO cocktail. 9.2 WG meetings (Kimberley) 9.3 Meeting with Board, GAC 9.4 Council meetings Hyderabad 10) Council Updates 10.1 Chair Update call with Göran tonight. 10.2 Vice-Chair Update 10.3 Councilors Update 10.4 Regional Organizations Update 10.5 Staff Update 11) WG updates 11.1 EPSRP Update (written update) report out for public comments. one from ALAC.one from Verisign. public comment closed now. SSAC does not agree with the process. up to WG to figure out how to deal with it. 11.2 CCWG Updates written update CWG-UCTN was sent to list. 12) Liaison Updates 12.1 GNSO Update (Patrick Myles). 12.2 ALAC Update (Interim: Maureen Hilyard). 13) Monthly Work plan 14) Next meetings 15) AOB 16) Closure thank you for attending. do not forget about the council statement on Wednesday.